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Document Cleansing Tool - ACAN

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Header

	Reference Number	PW-$VIC-249-5790
	Solicitation Number	W0103-12D086/A
	Organization Name	Public Works and Government Services Canada Travaux publics et Services gouvernementaux Canada
	Source ID	FD.DP.QC.10077.C2
	Associated Components	No

Dates

	Published	2012-02-01
	Revised
	Closing	2012-02-16 02:00 PM Pacific Standard Time PST

Details

	Category	EDP Hardware and Software
	GSINS	N7030: ADP SOFTWARE
	Region of Delivery	British Columbia
	Region of Opportunity
	Agreement Type	NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
	Tender Type	Advance Contract Award Notice (ACAN)
	Estimated Value
	Solicitation Method

Notice Description

	Document Cleansing Tool Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address: Exelis Inc. Information & Cyber Solutions 474 Phoenix Drive Rome New York United States 13441 Nature of Requirements: Document Cleansing Tool BACKGROUND: The Department of National Defence has a requirement for a Document Cleansing Tool that will: (a) Allow the deletion or editing of all metadata and other hidden data in all Microsoft Office documents, (b) Perform a sensitive word search on files of all types, either individually or by directory, using selectable predefined lists of search terms and provide a report on its findings, Document sanitization is required whenever a data transfer occurs between separate information systems of different classifications. A dedicated workstation is configured to provide a safe method of transferring data while meeting or exceeding national policy guidelines. There are two components, or targets, of document sanitization: (a) Hidden data embedded in documents must be reviewed and then either stripped or certified releasable. This hidden data can be left over from previous versions of the document; from the current version or from a combination of both. (b) Antivirus software must be run against the media and data being transferred to provide risk mitigation against malicious code. REQUIREMENT: The Department of National Defence has a requirement for the provision of a Proprietary Software Product as follows: PuriFile ® Single User Solution License (Qty: 95). The deliverables include: (a) The licensed programs on CD/DVD; (b) License data for the number of seats requested; (c) Complete user documentation, either paper or electronic; and (d) Email and telephone support for the life of the license. SOLE SOURCE JUSTIFICATION: The reasons for sole source justification for the required PuriFile ® Single User Solution Licenses are detailed below. The Department of National Defence requires that the software be compliant with the following functionalities: 1. The software must allow the deletion or editing of all metadata and other hidden data in all Microsoft Office documents, 2. The software must perform a sensitive word search on files of all types, either individually or by directory, using selectable predefined lists of search terms and provide a report on its findings, 3. The software must include a plug-in for Microsoft Office that allows deletion or editing of all metadata and other hidden data in all Microsoft Office documents, 4. The software must include a windows file explorer type interface to the software tool that will perform the sensitive word search on all file types. 5. The software must be compatible with: (a) Microsoft Windows XP and Microsoft Windows 7; and (b) Versions of Microsoft Office from 97 to 2010. TRADE AGREEMENTS: The proposed procurement is subject to the provisions of the North American Free Trade Agreement (NAFTA), and the Agreement on Internal Trade (AIT). EXCEPTIONS TO THE GOVERNMENT CONTRACTS REGULATIONS AND APPLICABLE TRADE AGREEMENTS: The following exceptions are being invoked: Part 1, Section 6 (d) of the Government Contract Regulations; Articles 506.12.a and 506.12.b of the Agreement on Internal Trade (AIT); Articles 1016.2.b and 1016.2.d of the North American Free Trade Agreement (NAFTA. REQUIRED DELIVERY DATE: March 31, 2012 CLOSING DATE: February 16, 2012 Delivery Date: 31/03/2012 You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above. An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process. Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page. The Crown retains the right to negotiate with suppliers on any procurement. Documents may be submitted in either official language of Canada. Cress, Christine 401 - 1230 Government Street Victoria, B. C. V8W 3X4 Telephone No.: (250) 363-8442 ( ) Facsimile No.: (250) 363-3344

Contact(s)

Contracting Authority

	Name	Christine Cress
	Address	401 - 1230 Government Street Telephone No.: (250) 363-8442 ( ) Facsimile No.: (250) 363-3344
	City	Victoria
	State / Province	B. C.
	Country	Canada
	Postal Code	V8W 3X4
	Phone	(250) 363-8442 ( )
	Fax	(250) 363-3344
	Email
	Website URL

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