Invitation to Tender (ITT) Abstract: Boots, uniform




Associated Components:	Order	Document Request List:	N/A

Boots, uniform

Disclaimer

Header

	Reference Number	MB-MBPB-04T-00134
	Solicitation Number	04T0016230
	Organization Name	Manitoba Infrastructure and Transportation Procurement Services Branch
	Source ID	PV.MN.MB.498.C6
	Associated Components	Yes

Dates

	Published	2009-10-21
	Revised
	Closing	2009-11-05 12:00 PM

Details

	Category	Textiles and Apparel
	GSINS	N8430: FOOTWEAR, MEN'S
	Region of Delivery
	Region of Opportunity
	Agreement Type
	Tender Type	Invitation to Tender (ITT)
	Estimated Value
	Solicitation Method

Notice Description

	Boots, uniform ISSUING DEPARTMENT: Procurement Services Branch DATE ISSUED: 21/10/2009 ISSUED BY: Chuck Bright TELEPHONE: 204 945-6353 NOTE: For INFORMATION or item clarification, if required, CONTACT: Peter Waldie - phone (204) 945-2329 or fax 948-2312. Please contact the individual noted above if additional information or clarification is required on the following items. To be delivered as & when required from December 1, 2009 to November 30, 2012. The delivery date (if shown) is actually the end of the contract Associated Components The Request for Quotation (RFQ) document must be ordered/purchased from MERX to be considered. To obtain the official RFQ document please follow the link at the top of this page. Associated Components: Preview / Order General Terms & Conditions Bidders must login to MERX to access the General Terms & Conditions which apply to this RFQ in addition to those shown below After login follow these links: Government Resources-Manitoba Terms & Conditions-Request for Quotations If you have faxed your quote to PSB and wish to confirm that all pages have been received please call our general inquiry line (204) 945-6361 Vendor#s e-mail address: (if available) ____________________ Quantity clarification: quantity listed contains 2 or 3 decimals _________________________________________________________________________ ITEM QTY DESCRIPTION DELIVERY NO. DATE ======================================================== ITEM 10 30/11/2012 150.000 Pair GSIN: N8430MATERIAL: 55214 BOOT, UNIFORM, 8 INCH HIGH TOP, DUTY TYPE DESIGN, FULL GRAIN LEATHER AND NYLON UPPER, POLISHED LEATHER TOE, NON-METALLIC SHANK, SLIP AND OIL RESISTANT TRACTION OUTSOLE, MOISTURE WICKING LINING AND ANTIBACTERIAL TREATMENT, PRODUCED WITH SEMI RIGID HEEL AND TOE REINFORCEMENT, 8MM YKK SIDE ZIPPER HIDDEN POCKET, COLOUR BLACK, REGULAR AND WIDE SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-3. Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 20 30/11/2012 75.000 Pair GSIN: N8430MATERIAL: 55212 BOOT, MALE, 6 INCH HIGH TOP, DUTY TYPE DESIGN, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER NON SCUFF SOFT SOLE, FULL GRAIN TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, SIDE ZIPPER, NON-METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-6 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 30 30/11/2012 75.000 Pair GSIN: N8435MATERIAL: 55213 BOOT, FEMALE, 6 INCH HIGH TOP, DUTY TYPE DESIGN, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER NON SCUFF SOFT SOLE, FULL GRAIN TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, SIDE ZIPPER, NON-METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-6 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 40 30/11/2012 75.000 Pair GSIN: N8430MATERIAL: 55218 RUNNER, MALE, DUTY, OXFORD STYLE, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER, NON SCUFF SOFT SOLE, FULL GRAIN LEATHER TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, NON METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-5 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 50 30/11/2012 75.000 Pair GSIN: N8435MATERIAL: 55219 RUNNER, FEMALE, DUTY, OXFORD STYLE, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER, NON SCUFF SOFT SOLE FULL GRAIN LEATHER TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, NON-METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-5 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 60 30/11/2012 20.000 Pair GSIN: N8430MATERIAL: 55217 SHOE, UNIFORM, DRESS, OXFORD, LIGHTWEIGHT, FLEXIBLE, CLARINO STYLE, UNIFORM CODE HIGH GLOSS UPPPER, REMOVABLE MOLDED ORTHOTIC FOOT BED, SLIP AND OIL RESISTANT BLOWN RUBBER WELTED OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-7 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 70 30/11/2012 75.000 Pair GSIN: N8430MATERIAL: 55215 BOOT, MALE, 8 INCH HIGH TOP, DUTY TYPE DESIGN, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER NON SCUFF SOFT SOLE, FULL GRAIN TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, SIDE ZIPPER, NON-METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENST AS OUTLINED IN MANITOBA SPECIFICATION 840-50-4 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== ITEM 80 30/11/2012 75.000 Pair GSIN: N8435MATERIAL: 55216 BOOT, FEMALE, 8 INCH HIGH TOP, DUTY TYPE DESIGN, LIGHTWEIGHT, FLEXIBLE, FULL GRAIN LEATHER, 1200 DENIER NYLON UPPER NON SCUFF SOFT SOLE, FULL GRAIN TOE WHICH CAN BE SHINED FOR UNIFORM DRESS, SIDE ZIPPER, NON-METALLIC SHANK, FOOTFORCE COMFORT INSOLE WITH ARCH SUPPORT AND HEEL STABILIZER, BUILT IN SHOCK ELIMINATOR, HIGH ABRASION SLIP RESISTANT, NONMARKING DUAL DENSITY TRAIL OUTSOLE, COLOUR BLACK, SIZES AS SPECIFIED, MUST MEET THE REQUIREMENTS AS OUTLINED IN MANITOBA SPECIFICATION 840-50-4 Note: Please indicate the sizes available: sizes __________________ widths _________________ Location of manufacture (city/country): ________ Please quote unit price for: Year 1 December 1/09 to November 30, 2010) $ ____________ each Year 2 December 1/10 to November 30, 2011) $ ____________ each Year 3 December 1/11 to November 30, 2012) $ ____________ each ======================================================== TERMS & CONDITIONS Items to be delivered as and when requested during the period stated above. The intent is to evaluate the quotations on a 3 year basis and award contracts for the 3 years as indicated, therefore bidders should quote a price for year 1,2 and 3, (if possible), however, the Manitoba Government (Manitoba) reserves the right to evaluate the quotations on a 1 year, 2 year or 3 year basis if required and award contracts as such. The decision to award a 1, 2 or 3 year contract will be at Manitoba's sole discretion. CONTRACT DURATION Contract to be in effect during the period December 1, 2009 to November 30, 2012. ORDERS/RELEASES If your quotation is acceptable a Value Contract will be issued as the acceptance document of this quote. Release Purchase orders will be issued by the various departments of the Manitoba Government, throughout the contract period, referencing the specific Value Contract. Release Purchase orders will provide the delivery and invoice address and the quantities and sizes of the specific items required. All the products listed on the Release Order must be delivered and invoiced completely as one shipment with no back orders unless approved by the departmental contact person shown on the Release Order. QUANTITIES / CONTRACT VALUES The quantities shown are for evaluation purposes only. The quantities shown represent an approximate usage for 3 years, however, the specific quantities required are unknown at this time. If any item is shown with a quantity of "1" it is because this item may or may not be required during the contract. Release Purchase Orders will advise the specific quantities required. It should be noted that there is no guarantee of business. Any unused portion as of the end of the contract will be considered cancelled. PRODUCT QUALITY / ACCEPTANCE Any product offered may require testing prior to acceptance. All merchandise offered must be first quality, no substandard or imperfects will be accepted. The product offered must meet the requirements and expectations for its intended use. The colour and/or shade to be consistent on all of the items supplied No substitute on materials, colour or style without written approval from Procurement Services Branch. If further clarification of the specifications are required contact C. Bright at phone (204) 945-6353 or fax (204) 945-1455 Any product supplied which upon inspection or use, is deemed by the end user to be unacceptable for its use will be returned for full credit or replacement at no additional cost to the Manitoba Government. Any substitute products shipped without prior written approval by Manitoba will be rejected at time of delivery or held at shippers risk pending return instructions. Any cost associated with the return and replacement of rejected products will be the vendors responsibility and not paid by Manitoba. CONTRACT EXTENSION OR ADDITIONAL PRODUCTS: By written agreement between Manitoba and the Vendor, the contract may be amended to include additional products or locations and/or the duration of the contract may be extended to continue past the expiry date specified above. GOVERNING LAWS Manitoba requires its suppliers to adhere to provincial labour laws and, where businesses use sources outside of Canada, Manitoba expects suppliers to comply with local labour laws in the country of manufacture ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES" DEFINITIONS: "Aboriginal Business" means a business that is at least 51% aboriginal owned and controlled and, if it has six or more full-time employees, at least one-third of its employees must be Aboriginal persons. "Aboriginal Business Directory" means a business directory of Aboriginal businesses that meet Manitoba's definition of an Aboriginal business. 'Aboriginal Business Standard" means terms and conditions that indicate that Aboriginal business participation is desirable but not mandatory. "Aboriginal Person" means a First Nations, Non-status Indian, M�tis or Inuit person who is a Canadian citizen and resident of Canada. ABORIGINAL PROCUREMENT INITIATIVE Manitoba is committed to community economic development as a key component of its economic strategy. It intends to develop a provincial economy that is more inclusive, equitable and sustainable. Procurement practices are one means that can be used to contribute to the growth of Aboriginal businesses. In that regard, Manitoba developed the Aboriginal Procurement Initiative (API). The objective of API is to increase the participation of Aboriginal businesses in providing goods and services to Manitoba. ABORIGINAL BUSINESS STANDARD Aboriginal participation is desired but bids will not be disqualified if there is no Aboriginal business participation. ABORIGINAL BUSINESS DIRECTORY Manitoba has established a directory of Aboriginal businesses called the "Aboriginal Business Directory". This directory is a list of Aboriginal businesses (including non profit organizations and economic development corporations) that have self declared as an Aboriginal Business meeting that definition under the API. It is neither comprehensive nor exhaustive but may be a useful resource to identifying Aboriginal businesses for potential partnering or sub-contracting purposes. Aboriginal businesses not listed in the Directory may also be used. Registration in the Aboriginal Business Directory does not guarantee certification as an Aboriginal business, as business status may change; therefore formal certification is required in the formal tender process. Aboriginal businesses are encouraged to register by contacting Procurement Services Branch. For further information on the aboriginal Business Directory, registration forms and access to a copy of the Aboriginal Business Directory please see the following website: http://www.gov.mb.ca/mit/psb/api/api bd.html or contact: Mark Freedman Vendor Relations Coordinator Procurement Services Branch Manitoba Infrastructure and Transportation 2nd floor - 270 Osborne Street N. Winnipeg, Manitoba Ph. 204-945-0826 Fax: 204-945-1455 Email: Mark.Freedman@gov.mb.ca TERMINATION: Manitoba may immediately terminate this contract, in writing, in part or in total and any outstanding Release Orders, for any of the following reasons: a)the goods provided by the Vendor are not according to the contract or otherwise unsatisfactory; or b)the services provided by the Vendor are unsatisfactory, inadequate, or are improperly performed; or c)the Vendor has repeatedly failed to meet the delivery lead time, indicated on the contract; or d)the Vendor has failed to comply with one or more of the terms or conditions of the contract; or e)the Vendor fails or refuses to comply with any verbal or written request from Manitoba, for information pertaining to the contract, within 5 working days of receiving such request; or f)the Vendor becomes bankrupt or insolvent or liquidates; or g)a receiver, trustee or custodian is appointed for the assets of the Vendor; or h)the Vendor fails to secure or renew any license or permit for the Vendor's business required by law, by-law or regulation or any such license or permit is revoked or suspended; or i)the Vendor or any partner, officer or director of the Vendor is found guilty of an indictable offence; or j)the Vendor fails to comply with any law, by-law or regulation relating to the employment of its employees. k)the Vendor at any time engages in any activities or trade practices which, in Manitobas opinion, are prejudicial to the interests of Manitoba, or a department or agency thereof: or l)there is a breach of any provision of the contract Manitoba may, in its sole discretion, terminate this contract at any time without cause by providing written notice thereof to the Vendor prior to the date of intended termination. This termination may be used for those instances where there are program changes, funding changes etc. Upon the effective date of the termination of this contract, the Vendor shall cease to provide any further goods and/or perform any further services. Manitoba shall be under no obligation to the Vendor other than to pay, upon receipt of an invoice and supporting documentation satisfactory to Manitoba, such compensation as the Vendor may be entitled to receive under this contract for any goods delivered or service provided prior to the effective date of the termination. TIME IS OF THE ESSENCE. Time shall be of the essence of the contract. SAMPLES If your quote appears to be acceptable, you may be required to submit a sample or samples. The sample or samples are to be provided at no cost to Manitoba and may be tested up to and including destruction. Failure to provide an acceptable sample will be cause for rejection of your quote DELIVERY ( FOB ) All prices quoted to be F.O.B. DESTINATION ANY MANITOBA LOCATION The primary locations of delivery are as follows WINNIPEG THOMPSON BRANDON THE PAS DAUPHIN,,,,,,,,,,,,PORTAGE LA PRAIRIE This list is intended as a guide and is not meant to be restrictive or limiting the locations of delivery/use. For shipments within Winnipeg Minimum order/shipment value $__________ For shipments outside of Winnipeg Minimum order/shipment value $__________ F.O.B. DESTINATION ANY MANITOBA LOCATION Restocking charge __________ %your quote LABELLING Items supplied on this contract should have a label attached inside, printed with manufacturer's/suppliers name and style number OVERSIZE CHARGES Due to the possibility that any size can be required bidders to indicate if there is an up-charge for oversize COMPLETE DETAILS OF SIZE/PRICE RANGES AND ANY OVERSIZE CHARGES ETC (IF APPLICABLE) ARE TO BE CLEARLY SHOWN ON THE RETURN QUOTE. PRODUCTION TIMES ACCURATE DELIVERY LEAD TIMES ARE AN IMPORTANT CONCERN FOR THE USING DEPARTMENTS Bidders are to advise the following: Minimum order quantity per item ______ Bidders shall indicate which of the above items are normally a stocked item, and what the normal delivery time is for the stock item _____ days Restocking charge __________ % Related or similar items not shown on this quote are to be supplied at the same discount price structure DURATION OF FIRM PRICING Bidders to quote net unit prices for each item offered (for each of year 1, 2 and 3) PRICING OFFERED FOR EACH YEAR IS TO REMAIN FIRM FOR THAT YEAR Bidders offering prices subject to change without notice or in effect at time of shipment may be outrightly rejected. Duration of firm pricing must be shown on return quote and will be used to evaluate the quote. Preference may be given to suppliers offering firm pricing. PRICES ARE FIRM FOR EACH YEAR, AS QUOTED, IF THE QUOTE IS ACCEPTED WITHIN __________ DAYS If the prices are not firm for each year . explain in detail.. VENDOR INFORMATION: RIGHT TO REISSUE RFQ Manitoba reserves the right to cancel and/or reissue the RFQ where, in Manitoba's sole opinion, none of the quotes submitted in response to the RFQ warrant acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation, presentation and submission of a quote shall be borne entirely by the Bidder. Manitoba shall not reimburse any bidders for any costs if the RFQ is cancelled or reissued. AUTHORIZED VENDOR: Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba's satisfaction that any bidder is the manufacturer or an authorised distributor, dealer or retailer of the goods offered and is authorised to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof. Manitoba reserves the right to secure evidence to the Manitobas satisfaction that any bidder is able to provide the goods or services and to require the successful bidder to furnish security, free of any expense to the Manitoba Government, to guarantee faithful performance of the contract. CANADIAN FUNDS Manitoba prefers to receive quotations in Canadian funds. If the pricing offered is quoted in a currency other than Canadian then the currency must be clearly identified on the quote document. ACCOUNTS RECEIVABLE ADDRESS Due to our computerised accounts payable system please advise if your invoice address (accounts receivable) is the same as the address for orders / quotes shown above YES ____ or NO ______ If NO provide complete details i.e. box #, street address, city, province, postal code, etc. _________________ MANITOBAS RETAIL SALES TAX LICENSE Are you licensed by Manitoba Finance to collect and remit Manitobas Retail Sales Tax YES_____ or NO_____ If NO disregard the following paragraph. MANITOBAS RETAIL SALES TAX Is the product(s) offered subject to Manitobas Retail Sales Tax YES____ or NO _____ If the quote consists of both taxable (T) and non-taxable ( NT) items please indicate T or NT opposite each item offered. YOUR QUOTATION REFERENCE # ( if applicable) _________ Proposed Delivery Address: Delivery would be to all the following Regions: Winnipeg, Thompson, The Pas, Brandon, Dauphin,Portage La Prairie. The exact location will be stated on the PO at time of release. TENDERS TO BE RETURNED TO: Procurement Services Branch Manitoba Infrastructure and Transportation 2nd Flr - 270 Osborne St. N. Winnipeg, MB, Canada R3C 1V7 or) Fax quote to (204) 945-1455

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