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Execution of CNSC’s Harmonized Improvement Initiatives Plan


 
Disclaimer

Header

  Reference Number 170710
  Solicitation Number 87055-09-0084
  Organization Name Canadian Nuclear Safety Commission
Commission canadienne de sûreté nucléaire
  Source ID FD.AG.ON.110577.C11990
  Associated Components No

Dates

  Published 2009-03-09
  Revised
  Closing 2009-03-23 02:00 PM Eastern Daylight Saving Time EDT

Details

  Category Professional, Administrative and Management Support Services
  GSINS SB404341: PROFESSIONAL SERVICES, AREAS OF EXPERTISE, APPLICATIONS, SCIENTIFIC AND ENGINEERING, NUCLEAR ANALYSIS, EDP
  Region of Delivery National Capital Region
  Region of Opportunity Canada
  Agreement Type
  Tender Type Notice of Proposed Procurement (NPP)
  Estimated Value
  Solicitation Method

Notice Description

  Execution of CNSC’s Harmonized Improvement Initiatives Plan

Advance Contract Award Notice

Definition of Advance Contract Award Notice (ACAN)
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, during the fifteen calendar day posting period, a statement of capabilities that meet the requirements set out in the ACAN, the competitive requirements of the government’s contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board’s electronic bidding authorities.
If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government’s electronic tendering service or through traditional means, in order to award the contract.

Definition of Requirements or Expected Results

1.0    Background

The Canadian Nuclear Safety Commission (the CNSC) is the federal government agency which is responsible under the Nuclear Safety and Control Act (NSCA) for regulating all uses of nuclear energy and nuclear substances in Canada. The principal Objects of the CNSC are to regulate the development, production and use of nuclear energy and the production, possession and use of nuclear substances, prescribed equipment and prescribed information in order to prevent unreasonable risk to the environment, to the health and safety of persons, and to national security, associated with that development, production, possession or use; and to achieve conformity with measures of control and international obligations to which Canada has agreed.
To ensure the effective and efficient achievement of those Objects, the CNSC is undertaking a number of initiatives to enhance its organizational processes and internal controls. The first of these involves the development and implementation of a management system modelled on that presented in the International Atomic Energy Agency’s (the IAEA) standard GS-R-1 and associated safety guides. In conjunction with that initiative, the CNSC committed to an external evaluation of its regulatory operations, to be carried out by a team of independent experts established by the IAEA under its International Regulatory Review Service (IRRS). This is scheduled to take place in June 2009.
Preparatory to this evaluation, the CNSC conducted two self-assessments of its operations: the first of which focused on power reactor regulatory activities, the second on regulatory activities for other types of licensees. The findings from those reviews led the CNSC to broaden the scope of its plan for upgrading processes and controls, to include Leadership Development, Integrated Planning and Performance Management, Compliance and Licensing programs and the organization’s Information Technology capabilities. To optimize the use of resources, these various projects were combined under the title the Integrated Improvement Initiatives Program (abbreviated to I3P).
In November - December 2007, events associated with Atomic Energy of Canada Limited’s (AECL) National Research Universal (NRU) reactor and changes to a number of safety related systems led to an extended outage of the reactor and an interruption in the supply of medical isotopes, until the resumption of operations was mandated by an Act of Parliament.
Those events prompted the CNSC and AECL to commission a team from Talisman International LLC to identify the underlying causes of the extended NRU outage arising from each organization’s actions and what improvements were needed to prevent a repetition.
Among the conclusions reached from that analysis were that the CNSC’s regulatory program and AECL’s compliance program have been “expert based” and that the regulatory effectiveness of both organizations could be significantly improved by replacing that approach by a “process based” one. Those insights reinforce the various measures outlined above concerning changes to the CNSC’s operation management system.
Accordingly, implementation of the recommendations made by the Talisman team has been folded into the other work being done to enhance the CNSC’s capabilities and performance, under the rubric of a “Harmonized Plan for Improvement Initiatives”.

2.0    Objectives

To engage the services of a highly qualified consultant knowledgeable about the CNSC’s regulatory functions and relevant practices, its licensing and compliance processes and the projects referred to in the Background elaborated above, for the purposes elaborated in sections 3 and 4.

3.0    Scope of Work

The contractor shall, subject to directions from the Director, Internal Qualify Management Division, assist Directorate of Regulatory Improvement and Major Projects Management (DRIMPM) staff in carrying out work to execute and implement the Harmonized Plan initiatives.


4.0    Tasks to be Performed

4.1    Prepare Scoping documents and Project Plans or assist leaders of project teams in developing Scoping document or Project Plans for assigned “Harmonized Plan” initiatives.

4.2    Lead project teams of CNSC staff Subject Matter Experts, or act as a member of project teams, to produce Deliverables as defined in Scoping documents.

4.3    Prepare for and Make presentations to CNSC management on Deliverables.

4.4    Roll-out Deliverables to CNSC staff.

4.5    Gather, analyse and report on feedback from CNSC staff on the quality and utility of Deliverables.

Trade Agreements
This requirement is below the trade agreement thresholds (AIT, NAFTA or WTO-AGP), is in support of safeguarding of nuclear materials, and is therefore not applicable to AIT, NAFTA or WTO-AGP.

Period of Proposed Contract
April 1, 2009 to March 31, 2010

Estimate Cost of Proposed Contract
$70,000.00

Exceptions to Government Contract Regulations
Unique Capability (Only One Supplier Can do the Work):
The individual who will do this work, Mr. Michael C. White, is considered to fit the requirement for “highly qualified consultant” as defined in section 2: ‘Objective’ and is the preferred contractor for the following reasons:
•    He has a wealth of experience in nuclear safety and the CNSC’s regulatory activities, from having worked for the CNSC for more than 33 years, mostly in its facility licensing and compliance enforcement program areas;
•    He was involved in the Integrated Improvement Initiatives Program and is familiar with the process maps developed in that Program (which are at the core of the Harmonized Plan) and the associated Management Systems manual;
•    Most recently, he has been responsible for developing improvements to the format and contents of reports from the CNSC staff to members of the CNSC Commission, which activity is to continue as a Harmonized Plan initiative.

Name and Address of Proposed Contractor
Michael White
Abnormis Safety and Risk Management
1365 Turner Crescent
Ottawa, K1E 2Y5

Notice
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing Date for a Submission of a Statement of Capabilities
March 23, 2009, 2pm EDT

Contact Information
Dan Simard
Contracting Officer
Canadian Nuclear Safety Commission
P.O. Box 1046, Station B
280 Slater Street
Ottawa, Ontario
K1P 5S9
Tel.: (613) 990-3361
Fax: (613) 995-5086
Email: dan.simard@cnsc-ccsn.gc.ca.



 

Contact(s)

Contracting Authority

  Name Daniel J Simard
  Address 280 Slater St.

PO Box 1046, Stn B
  City Ottawa
  State / Province ON
  Country Canada
  Postal Code K1P 5S9
  Phone (613)996-6784
  Fax (613)995-5086
  Email dan.simard@cnsc-ccsn.gc.ca
  Website URL http://www.nuclearsafety.gc.ca/

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