01R11-25-018 - HIGH VOLTAGE INFRASTRUCTURE ELECTRICAL SERVICES - Lethbridge, AB

ACAN (01R11-25-018)
HIGH VOLTAGE INFRASTRUCTURE ELECTRICAL SERVICES - Lethbridge, AB

This Advance Contract Award Notice (ACAN) is a public notice indicating to the supplier community that Agriculture and Agri-Food Canada intends to award a service contract to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a Statement of Capabilities. If no supplier submits, a Statement of Capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in this ACAN, the Contracting Officer may then proceed with the award to the pre-identified supplier.

REQUIREMENTS:

Agriculture & Agri-Food Canada’s (AAFC) Research and Development in Lethbridge, AB requires a contractor to provide High Voltage Infrastructure Electrical Services on an “as and when requested” basis.

Services to be provided during the following:
Regular Hours - 8:00 am to 4:30 pm Monday to Friday
Outside Regular Hours - 4:30 pm to 8:00 am Monday to Friday, including weekends and statutory holidays

The Centre’s high voltage electrical system is a 25000 volt system and includes, but is not limited to:
a. 2 – 5000kva Transformers
b. 22 – 10kva to 112.5kva pad and pole mounted transformers
c. OCR (Over-Current Relay) and Air Brakes
d. Wood poles / wire / insulators / fuses
e. High voltage wiring

Services Required:
The types of service include but are not limited to the following:
a. Preventative Maintenance and Repairs
b. Equipment Installation and Decommission Services
c. On-Call Service during ‘Regular Hours’
d. Emergency Service ‘Outside Regular Hours’

CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES:

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements:

- Experience with high voltage electrical systems and can provide service on an “as and when requested” basis as per the requirements stated above.
- Can provide the services of a Certified Journeyperson Lineman Technician who will be available to provide the requested services.
- Capable to start work within two (2) hours from issuance of a Task Authorization (TA), on a twenty four (24) hour, seven (7) day per week basis, when the required work is emergency or urgent in nature to the operation and safety of the facility and staff.

CONTRACT PERIOD: July 1, 2024 to June 30, 2025, with three (3) one (1) year option periods.

ESTIMATED VALUE: $ 90,000.00 (plus applicable taxes) for the Initial Contract Period
Option Year 1: $ 60,000.00
Option Year 2: $ 50,000.00
Option Year 3: $ 50,000.00
Total: $ 250,000.00 (plus applicable taxes)


PRE-IDENTIFIED SUPPLIER:

Valard Construction LP 10774 42 Street SE
Calgary, AB T2C 0L5

SOLE SOURCE JUSTIFICATION:

This requirement has previously been posted on GETS twice with no responsive bids received. AAFC is not aware of any other supplier near to Lethbridge, AB who is willing and capable to provide High Voltage Infrastructure Electrical Services for the centre. These services and repairs are urgent and can cause harm if not repaired immediately.

ACAN NOTICE:

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the Contracting Authority.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the Contracting Authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the Contracting Authority will proceed to a full tendering process.

STATEMENT OF CAPABILITIES CLOSING DATE AND TIME:

The closing date and time for acceptance of Statement of Capabilities is May 23, 2024, at 2:00 pm CST.

Suppliers who consider themselves fully qualified and available to provide the services described herein, may submit a statement of capabilities by Email to the contact person identified in this Notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The Solicitation Number, Name of Contracting Authority and closing date of the ACAN must appear within your Statement of Capabilities.

The Crown retains the right to negotiate with suppliers on any procurement.

CONTRACTING AUTHORITY:
Natalie O’Neill
Contracting Specialist, Western Service Centre
Agriculture and Agri-Food Canada
natalie.oneill@agr.gc.ca / Cel: 306-807-8740