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2010 Inventory of Emissions from Commercial Marine Vessels in Canada


 
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Header

  Reference Number 215674
  Solicitation Number K2A12-11-0001
  Organization Name Environment Canada
  Source ID FD.DP.CAN.9821.C63146
  Associated Components Yes

Dates

  Published 2011-03-18
  Revised
  Closing 2011-04-27 03:00 PM Eastern Daylight Saving Time EDT

Details

  Category Special Studies and Analysis - (Not R&D)
  GSINS B1: Environmental Studies
  Region of Delivery National Capital Region
  Region of Opportunity North America
  Agreement Type NAFTA/AIT
  Tender Type Request for Proposal (RFP)
  Estimated Value $100,001 - $250,000
  Solicitation Method Open

Notice Description

  2010 Inventory of Emissions from Commercial Marine Vessels in Canada

OBS NOTICE

Solicitation Number: K2A12-11-0001

Title: 2010 Inventory of Emissions from Commercial Marine Vessels in Canada

All enquiries concerning this solicitation must be submitted in writing to the Contracting Authority named below as early as possible within the bidding period. Enquiries should be received by the Contracting Authority no later than five (5) working days prior to the bid closing date specified herein to allow sufficient time to provide a response.

INTELLECTUAL PROPERTY

The Crown has determined that any intellectual property arising from the performance of the Work under the Contract will vest in Canada, on the following grounds:

6.4    Where the main purpose of the Crown Procurement Contract, or of the deliverables contracted for, is:

6.4.1 To generate knowledge and information for public dissemination.

CONFIDENTIALITY

The parties anticipate that it may be necessary to transfer to each other information relating to the Licensed Process, Patents, Trade-mark, Know-How or other information relating to this Agreement, of a confidential nature. The parties shall keep all such information confidential during the life of this Agreement and for a period of five years after expiration or termination of this Agreement.

Subject to the Access to Information Act, R.S. 1985, c.A-1, the parties agree that the terms of this Agreement are confidential and each party shall use the same degree of care to prevent disclosure of the terms of this Agreement to third parties as it uses to protect its own confidential information of similar nature.

REQUIREMENT

Environment Canada has a requirement for consulting and professional services. The Contractor is required to:

•    Deliver a comprehensive inventory of shipping activity, energy use, and air pollutant and greenhouse gas emissions, from commercial marine vessels in Canada in 2010, including suitable data files of gridded (i.e. spatially-resolved) emissions.

•    Hindcast and forecast emissions in five-year increments from 1980 to 2030, including spatially-resolved forecasts for 2020 and 2030.

•    Provide an accessible (reader-friendly) report explaining the emissions inventory and hindcast/forecast, including maps/images illustrating commercial marine vessel emissions in Canada.

•    Maintain a high degree of transparency with stakeholders throughout the work.

BACKGROUND

The Government of Canada continues to take action to understand and reduce emissions of air pollutants and greenhouse gases. Commercial marine vessels are a significant source of these emissions, to different degrees for different substances. To support ongoing assessment of program effectiveness, Environment Canada requires an updated inventory of emissions from Canadian and foreign commercial marine vessels in Canada during 2010, and associated hindcasts and forecasts. Where appropriate the work will make use of the Government of Canada’s “Marine Emissions Inventory Tool” (MEIT).

OBJECTIVES

The Contractor shall meet all of the following objectives:

Deliver a comprehensive inventory of shipping activity, energy use, and air pollutant and greenhouse gas emissions, from commercial marine vessels in Canada in 2010, including suitable data files of gridded (i.e. spatially-resolved) emissions.

Hindcast and forecast emissions in five-year increments from 1980 to 2030, including spatially-resolved forecasts for 2020 and 2030.

Provide an accessible (reader-friendly) report explaining the emissions inventory and hindcast/forecast, including maps/images illustrating commercial marine vessel emissions in Canada.

Maintain a high degree of transparency with stakeholders throughout the work.

DETAILED SCOPE OF EMISSIONS INVENTORY

The inventory dataset and report, will include (and separately report) activity, energy and emissions according to:

•    All commercial marine vessel classes, including but not limited to: general cargo vessels, bulk cargo vessels, tankers, cruise ships, vehicle ferries, passenger ferries, tugboats, coastal towboats, barges, fishing vessels, tourboats, workboats.
•    Vessel size: e.g. MARPOL Annex VI or Canada Shipping Act / Canadian Environmental Protection Act categories, < 37 kW propulsion, > 140 kW propulsion, <> 400 GT
•    All modes of operation, including: underway/transit, maneuvering, hotelling, at anchor, dry dock. Also distinguish between “international” and “domestic” voyages (as per Intergovernmental Panel on Climate Change definitions), and “innocent passage” (not calling at any Canadian terminal).
•    All shipboard emissions sources, including: propulsion engines, auxiliary engines, diesel-electric engines, boilers, refrigerant losses, cargo evaporative losses.
•    Engine type & size, engine cylinder size (where applicable): e.g. slow/medium/high-speed diesel, gas turbine, MARPOL Annex VI or Canada Shipping Act / Canadian Environmental Protection Act categories, <> 7 L/cylinder, <> 30 L/cylinder
•    Fuel quality/type, viscosity & sulphur content: e.g. residual/heavy fuel, distillate fuel
•    Common air contaminants (NOx, SOx, PM, PM10, PM2.5, VOC, CO), ammonia, greenhouse gases (CO2, N2O, CH4), air toxics for which appropriate emission factors are available
•    All areas of waters under Canadian jurisdiction including Canada’s Exclusive Economic Zone, including: Pacific, Atlantic, Arctic, St. Lawrence, Great Lakes, land-locked lakes. There may also be certain limited U.S. waters we choose to include (separately) to ease comparisons or totaling for shared waterways (e.g. Great Lakes, Juan de Fuca Strait).
•    Baseline inventory is for 2010 calendar year. Hindcast and forecast in five-year increments from 1980 to 2030. In addition, provide a hindcast for 1987 for NOx only.
•    Temporal allocation (monthly, daily and hourly) to be determined during project
•    Spatial allocation: 1km grid Polar-stereographic projection true at 60N
•    Allocation into regions defined in the MEIT, and by province
•    To the extent feasible, include shipping activity levels corresponding to the emissions estimates, including activity metrics that are not necessary for estimating emissions, for example: distance travelled, quantity of freight moved, fuel volumes purchased. Details and extent of inclusion of ship activity levels will be determined in discussions between Contractor, Departmental Representative and project advisory committee. The intent is to enable calculation of efficiency metrics for some vessel classes or trades.

THE WORK

While the Departmental Representative will provide final direction to the Contractor, all major decisions will be made with the advice of a multi-stakeholder project advisory committee convened by the Departmental Representative. A major requirement of the Contractor will be to brief this advisory committee regarding major project decisions such that they can provide meaningful advice to the Departmental Representative.

Please note that work items #1, 2, 3, and 4 have been performed by Environment Canada and will be available to the successful contractor at the start of this contract.

1.    For each commercial marine vessel class, and all geographic areas of waters under Canadian jurisdiction, determine the available data sources quantifying and/or characterizing vessel activity necessary to estimate energy and emissions. Examples include Lloyd’s Registry, Lloyd’s Management Intelligence Unit, INNAV (Information System on Marine Navigation), VTOSS (Vessel Traffic Operations and Support Systems), AIS (Automatic Identification System), and fuel use data.

2.    Review the available emissions factors (and specific energy consumption factors), with an emphasis on any factors or information that have become available in recent years, including but not limited to:
a.    Quantification of Emissions from Ships Associated with Ship Movements Between Ports in the European Community, Entec UK Ltd., 2002
b.    A Critical Review of Ocean-Going Vessel Particulate Matter Emission Factors, California Air Resources Board, 2007
c.    Current Methodologies in Preparing Mobile Source Port-Related Emission Inventories, U.S. Environmental Protection Agency, 2009
d.    IPCC Guidelines for National Greenhouse Gas Inventories
e.    Emissions factors generated through emissions test programs, for example by Transport Canada, Environment Canada, University of California Riverside, National Oceanic and Atmospheric Administration.

3.    For each commercial marine vessel class, and in consideration of the available vessel activity data sources and emissions factors, review possible energy and emissions estimation methods and approaches, including but not limited to:
a.    current commercial marine vessel emissions inventory best practices in North America and globally (e.g. Current Methodologies in Preparing Mobile Source Port-Related Emission Inventories, U.S. Environmental Protection Agency, 2009)
b.    methods and approaches used by the current MEIT (version 3.5)
c.    Self-Evaluation Guide - Environmental Program of the St. Lawrence and Great Lakes Marine Industry – Shipowners, Green Marine, 2008.
d.    2005 BC Ocean-Going Vessel Emissions Inventory, Chamber of Shipping of British Columbia, 2007
e.    2007 Eastern Canada and Great Lake Region Marine Emissions Inventory and Forecast Study, prepared for Transportation Development Center, Weir Marine Engineering, 2008
f.    Canadian Arctic Marine Assessment 2002-2050, prepared for Transportation Development Center, SENES Consultants Limited, 2008.

4.    Prepare a list of decisions required to complete the 2010 commercial marine vessel emissions inventory and hindcast and forecast, i.e. necessary assumptions, parameters, emissions factors, output format decisions, etc. Brief the project advisory committee regarding these decisions (options, pros, cons, etc.) and make recommendations where appropriate. Incorporate decisions made by the Departmental Representative in subsequent work.

5.    In consideration of items #1, 2, 3, and 4, for each commercial marine vessel class and for each geographic area, brief the project advisory committee regarding:
a.    the likely influence on emissions inventory results and uncertainties associated with using each candidate method/approach and its associated data sources and emissions factors
b.    the burden (if any) on stakeholders to provide information necessary to using each candidate method/approach
c.    the modifications (if any) that would be required to the MEIT (version 3.5) to enable use of each candidate method/approach
d.    the effort associated with any modifications to the MEIT
And for each vessel class and geographic area recommend an emissions inventory methodology and emissions factors, to the project advisory committee. At the same meeting, demonstrate the MEIT to the project advisory committee.

6.    Modify the MEIT and its user guide as necessary* to enable use of methods/approaches or data sources selected by the Departmental Representative. Although national consistency is desired, different methods/approaches or data sources may nevertheless be appropriate for different geographic areas. (*Proposals should assume modification of the MEIT will require 30 hours of work, and budget accordingly. During the actual project reallocation of resources between this and other tasks will be negotiated between the Departmental Representative and Contractor as necessary.)

7.    Provide the upgraded MEIT and user guide to the Departmental Representative and demonstrate the MEIT to the project advisory committee. The upgraded MEIT is subject to the acceptance of the Departmental Representative.
Note that item #5 may be able to proceed in parallel with items #6 and 7.

8.    Collect completed data surveys completed by the marine industry and perform a data quality analysis. Fill in any data gaps using other industry accepted data with guidance from the project advisory committee.

9.    Collect the necessary information and data and produce the spatially-allocated emissions inventory (for most vessel classes, perhaps all, this will mean running the MEIT) for 2010. Brief the project advisory committee with the results.

10.    Hindcast and forecast the emissions inventory for 1980 through 2030 in five year increments. (In addition, provide a hindcast for 1987 for NOx only.)

11.    Prepare an accessible (reader-friendly) draft report explaining the emissions inventory and hindcast/forecast, including maps/images illustrating commercial marine vessel emissions in Canada. The report must document and justify data sources, emissions factors, methods, approaches and assumptions used. Submit data.

12.    Amend the draft report and any underlying data based on comments from the project advisory committee collated by the Departmental Representative, to prepare a final report and submit data.

DELIVERABLES AND SCHEDULE

Work items #1, 2, 3, and 4 will be performed by Environment Canada and will be available to the successful contractor at the start of this contract.

By May 27, 2011, the following should be delivered:
•    A report or presentation, and MEIT demonstration, to the project advisory committee as per work item #5.

By July 31, 2011, the following should be delivered:
•    An upgraded MEIT acceptable to Departmental Representative, as per work items #6 and 7 (if necessary)
•    A report or presentation to the project advisory committee as per work item #8, 9, and 10
•    A draft report explaining the emissions inventory and hindcast/forecast data, as per work item # 11. This report must fully document and justify data sources, emissions factors, methods, approaches and assumptions used.

By August 31, 2011, deliver final report that is acceptable to Departmental Representative, as per work item #12.

The Contractor will also provide short monthly progress updates to the Departmental Representative.

DURATION

Contract will be valid through August 31, 2011.

ACCEPTANCE CRITERIA

Deliverables are subject to the acceptance and approval of the Departmental Representative.

TRAVEL

The Contractor will be expected to lead three 1-day in-person meetings with the project advisory committee during the contract (likely one each in Montreal, Ottawa and Vancouver), in connection with work item #5 (around May 27, 2011), work items #7 and 11 (around July 31, 2011), and work item #12 (around August 31, 2011).

BASIS OF PAYMENT

Three lump sums, in arrears:
•    upon completion of work item #5, up to a maximum of 25% of the contract amount will be paid;
•    upon completion of work items #6, 7, 8, 9, 10, and 11, up to a maximum of 60% of the contract amount will be paid;
•    upon completion of work item #12, up to a maximum of 15% of the contract amount will be paid.

Amounts will be paid out when the Departmental Representative deems provisions of associated deliverables and the work has been completed to their satisfaction.

PROJECT BUDGET

Environment Canada has established funding for this project at a maximum amount of $170,000.00 excluding GST and broken downs as follows:

Total professional fees, as well as any eligible expenses not to exceed $137,500.00 (excluding GST):

Travel expenses: Up to a maximum cost of $30,000.00 (excluding GST):

Administrative Expenses: Up to a maximum cost of $2,500.00 (excluding GST):

The project budget described above covers the period from date of award to August 31, 2011.

SELECTION CRITERIA

    For a proposal to be technically acceptable it must receive a score of 70% or better in each of the categories 1 and 2 of the Evaluation Criteria identified in the Terms of Reference. Only technically acceptable proposals will be considered for final selection. The technical section is based on a scoring system to a maximum of 100 points. The financial section is based on a lowest cost per point scoring system. A cost per point above 70 points will be calculated for the compliant/responsive proposals as:
    
    cost per point = bid price / (point rating – 70)
    
The bid with the lowest cost per point so determined will be recommended for the award of the contract.

An illustrative example would be if we obtained 6 proposals with technical rated evaluations as in the table below:

Proposal    Bid Price    Point Rating    Cost-per-Point (above 70 points)
A    $50,000    100    $50,000/30 = $1,666.67 per point
B    $25,000    75    $25,000/5 = $5,000.00 per point
C    $30,000    75    $30,000/5 = $6,000.00 per point
D    $35,000    85    $35,000/15 = $2,333.33 per point
E    $36,000    90    $36,000/20 = $1,800.00 per point
F    $45,000    98    $45,000/28 = $1,607.14 per point

The contract would be awarded to bid F using the cost-per-point (above 70 points) in this case.
In the event of a tie, the award would go to the bid with the highest technical rating.

If no acceptable bids are received, Environment Canada has the right to not award this contract.

 

Contact(s)

Contracting Authority

  Name Neil Charbonneau
  Address 300 Laurier Avenue West

  City Ottawa
  State / Province ON
  Country Canada
  Postal Code K1A 0H3
  Phone 613-614-2815
  Fax 613-947-5194
  Email neil.charbonneau@tbs-sct.gc.ca
  Website URL

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