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System Administrator Support Services (ECAT-RFP-17-0420)



  Reference Number 432155
  Solicitation Number ECAT-RFP-17-0420
  Organization Name Elections Canada
  Source ID FD.DP.QC.10077.864621.C87454
  Associated Components No


  Published 2017-12-07
  Closing 2017-12-21 02:00 PM Eastern Standard Time EST


  Category Information Processing and Related Telecommunications Services
  Region of Delivery National Capital Region
  Region of Opportunity World
  Agreement Type
  Tender Type Notice of Proposed Procurement (NPP)
  Estimated Value
  Solicitation Method

Notice Description

  System Administrator Support Services (ECAT-RFP-17-0420)

Notice of Proposed Procurement (NPP)

System Administrator Support Services

Task-Based Informatics Professional Services (TBIPS)

The information contained in this notice is a brief description of the requirement and is for information purposes only. Bidders must refer to the complete Request for Proposal (RFP) document for a full description of the requirement and the full bid instructions.

Elections Canada File No: ECAT-RFP-17-0420
Applicability of Trade Agreements: Yes
Tendering Procedure: Open Competitive (Buy &
Tendering Procedure: Attachment: Yes
Competitive Procurement Strategy: Highest Combined Rating Technical & Merit
Comprehensive Land Claim Agreement: No
Supply Arrangement Number: EN578-170432/B/EI
This requirement is open only to those TBIPS Supply Arrangement Holders who qualified under the following workstream:

WORKSTREAM 3 – I.9 System Administrator

The following security requirements apply to this requirement and must be met by SA holders to be invited to submit a proposal:

Resource Security Clearance: Reliability Status

Organizational Security Clearance: Reliability Status

The following SA Holders have been invited to submit a proposal:

Alika Internet Technologies Inc.
Coradix technology Consulting Ltd.
Flex Tech Services Inc.
IT/Net - Ottawa Inc.
Maplesoft Consulting Inc.
Modis Canada Inc
Myticas Consulting Inc.
Orangutech Inc.
Procom Consultants Group Ltd.
SoftSim Technologies Inc.
Spectra FX Inc.
T4G Limited
Trillys Systems inc.
Veritaaq Technology House Inc.

A number of significant projects are being initialized to modernize aging solutions as well as deliver new solutions required to enable EC to further deliver its mandate more efficiently and effectively.

The EC CIOB is a relatively small organization supporting a large number of business applications that were built on a broad range of new and old technology platforms, and as such, requires that all IM/IT resources possess a breadth of analysis and design, development and support skills, and flexibility to move quickly from assignment to assignment in response to shifting priorities.


EC requires the professional services of senior system administrators on an “as and when requested” basis to assist with the planning, design, build, deployment, implementation, configuration, integration, maintenance and support for existing and planned EC-licensed Microsoft software solutions, processes and procedures.

Period of the Contract

The Contract period will be from the Effective Date of the Contract until March 31, 2019 (the “Initial Term”). The Contractor will grant to Elections Canada four irrevocable options to extend the period of the Contract by two additional periods of one year each under the same terms and conditions.

Submission of Offers

It is requested that offers be addressed to the attention of the Contracting Authority and delivered to the Proposal Receiving Unit. Offers must be delivered to the following address, sealed, on or before the bid closing date indicated on the front page of the RFP at 2:00 p.m. (Gatineau, Quebec time).

Mailing Address:

Elections Canada

30 Victoria Street -1st Floor (Business Centre)

Gatineau, QC

K1A 0M6

Attn: Ashley Tran, Advisor, Procurement and Contracting Services

Elections Canada File No: ECAT-RFP-17-0420

For sending packages by courier or for dropping off, please note that the Business Centre hours are Mondays to Fridays from 8:00 a.m. to 4:00 p.m. (Gatineau, Quebec time).

Bids sent via electronic mail or facsimile will not be accepted.

All enquiries and other communication with Elections Canada officials are to be directed ONLY to the Contracting Authority. The Contracting Authority will be the bidder’s primary contact. All requests for information must be directed to this contact. Bidders who contact anyone other than the Contracting Authority may be disqualified. All enquiries must be submitted in writing to no later than the deadline indicated in the RFP. Enquiries received after that time may not be answered.

Interested parties wishing to obtain the solicitation documents for this RFP must do so by sending a request to the Contracting Authority at

Documents may be submitted in either official language of Canada.

Elections Canada retains the right to negotiate with suppliers on any procurement.

Further information about Elections Canada may be obtained at


Once the successful bidder has been announced, bidders may request a debriefing on the results of the RFP process. Bidders should make the request to the Contracting Authority as per the terms of the RFP. The debriefing may be in writing, by telephone or in person.

NOTE: Task-Based Informatics Professional Services (TBIPS) Method of Supply is refreshed on an annual basis. If you wish to find out how you can be a “Qualified SA Holder”, please contact

Government of Canada (GC) tender notices and awards, solicitation documents and tender attachments are available free of charge and without registration on, the authoritative location for GC tenders.

You may have received this tender notice or award through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly through

This Government of Canada tender notice or tender award carries an Open Government Licence - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to the section about Commercial Reproduction in the Terms and Conditions for more information.

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Contains information licensed under the Open Government license – Canada. Contains data reproduced and distributed with the permission of the Government of Canada, on an "as is" basis. This notice appears on Buy and Sell as Reference Number: PW-17-00804596



Client Agency

  Name Ashley Tran
  Company Name
  State / Province
  Postal Code
  Phone (000)000-0000
  Website URL

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