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DISINFECTANT CLEANER


 
Disclaimer

Header

  Reference Number MB-MBPB-04U-00138
  Solicitation Number 04U0025540
  Organization Name Manitoba Finance
Procurement Services Branch
  Source ID PV.MN.MB.498.C6
  Associated Components Yes

Dates

  Published 2017-12-29
  Revised
  Closing 2018-01-12 12:00 PM 

Details

  Category Chemicals and Chemical Specialties
  GSINS N7930: CLEANING AND POLISHING COMPOUNDS AND PREPARATIONS
  Region of Delivery
  Region of Opportunity
  Agreement Type
  Tender Type Invitation to Tender (ITT)
  Estimated Value
  Solicitation Method

Notice Description

  DISINFECTANT CLEANER

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 29/12/2017
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346


THE FOLLOWING IS A REQUEST FOR A THREE (3) YEAR AGREEMENT TO SUPPLY
DISINFECTANT CLEANERS TO NINE (9) CORRECTIONAL FACILITIES FOR MANITOBA
GOVERNMENT, JUSTICE DEPARTMENT

CONTACT: JOSEPHINE YOUDEOWEI
PHONE: (204)945-6346
EMAIL: Josephine.youdeowei@gov.mb.ca

Please contact the individual noted above if additional information or
clarification is required on the following items.

To be delivered as & when required from
January 26, 2018 TO December 31, 2020.

The delivery date (if shown) is actually the end of the contract.

FOB/FREIGHT:
F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED, UNLOADED, AND SET UP TO
THE LISTED NINE (9) CORRECTIONAL CENTER LOCATIONS IN MANTIOBA


ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.

SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder#s name and
return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder#s name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba#s email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder#s computer or fax machine and Manitoba#s
email system or fax machine.
It is the Bidder#s sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________

Quantity clarification - quantity listed contains 2 or 3 decimals






_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/12/2020
100.000 Pail GSIN: N7930MATERIAL: 66932
DISINFECTANT, DEODORIZER, BACTERICIDE-FUNGICIDE, ACTIVE INGREDIENTS:
N-ALKYL, (60%C, 30%C, 5%C, 5%C), 14, 16 12 18 DIMETHYL BENZYL AMMONIUM
CHLORIDE 10% W/W, FOR FOOD PROCESSING EQUIPMENT, DISHES, GLASSWARE,
COOKING UTENSILS, EQUIPMENT AND CONVEYORS, WASH WITH SOAP OR DETERGENT
THEN RINSE, FOR GENERAL DISINFECTING OF FLOORS, WALLS AND OTHER HARD
SURFACES IN SURSING HOMES AND INSTITUTIONS, AS WELL AS FOR SINK TOPS,
GARBAGE PAILS, TELEPHONES AND RESTROOMS, 4 LITRE PAIL,
AURA QUOT
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.

A) MINIMUM RELEASE QUANTITY:

B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


Manufacturer Name: _____________________________________

Location of Manufacturer: ______________________________

Brand Name: ________________________________

Manufacturer Number: _______________________

Vendor Stock Number: _______________________

Note all environmental certifications: _________________________

Identify: Product package quantity ____________________
,,
Case quantity _________________________
,,
Product volume and/or weight if applicable ___________


========================================================
ITEM 20 31/12/2020
100.000 Pail GSIN: N7930MATERIAL: 66933
DETERGENT, DISHWASH, LIQUID, HIGHLY CONCENTRATED NON-PHOSPHATED LIQUID
MANUAL DISHWASHING DETERGENT FOR USE IN HARD OR SOFT WATER CONDITIONS
ASSURING HYGIENICALLY CLEAN, FILM-FREE DISHES, 4 LITRE PAIL<(>,<)> OSTRO
FOAM (AURA POT AND PAN)
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
A) MINIMUM RELEASE QUANTITY:

B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____


Manufacturer Name: _____________________________________

Location of Manufacturer: ______________________________

Brand Name: ________________________________

Manufacturer Number: _______________________

Vendor Stock Number: _______________________

Note all environmental certifications: _________________________

Identify: Product package quantity ____________________
,,
Case quantity _________________________
,,
Product volume and/or weight if applicable ___________

========================================================

Note:
Vendor to supply dispenser units for each facility that will provide
correctly diluted finished solutions for both products. This unit is to
be supplied at no-charge, installed and maintained by the supplier of it
at no charge as well.

The unit will need to have exit hoses long enough to all for proper
filling of the milk reconstituting machines.

FOB to all correctional centers in Manitoba.

Vendors may submit similar substitute products but substituted products
must be tested by facilities prior to awarding contract.

DURATION OF CONTRACT
To be delivered as and when requested during the period from January 26,
2018 to December 31, 2020.

QUOTATION EVALUATION
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.

Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty / service repair location, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)

Each product offered will be considered individually; however, the
intent is to award this RFQ to one supplier in total (if possible and
economical to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion).


Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)

ALTERNATIVE PRODUCTS
Bidders wishing to quote an alternative brand/product should, if
possible, have the alternative approved by the using department prior to
submitting your quote.
Supplier catalogue numbers, if shown, are for reference as acceptable
product.
If additional information is required and/or for approval of alternative
products please call the Client Contact at the phone number indicated
above.

If an alternative product is offered, product description (including
illustrated literature if available) and manufacturers name and product
number as well as your product reference number (if applicable) to be
shown for each item offered Any alternative product offered which has
not been recently evaluated and approved might not be accepted for this
quote.

PRODUCT OFFERED
Any product offered may require testing prior to acceptance.
Any product offered must be new, first quality.
The product offered must meet the requirements and expectations for its
intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation prior to the award of the
contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote

WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)

Product _________ months OR _______ years

Labour _________ months OR _______ years

Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.

If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.


QUANTITY
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled

ORDERS/RELEASES
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Purchase Order, issued by authorized personnel, may be
placed verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless approved
by the departmental contact person shown on the
Release Order.

QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions Products rejected by the using department will be returned
to the Vendor for full credit or replacement product at no cost to
Manitoba or the contract may be cancelled.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.

SECURITY CLEARANCE
All vendor employees working in any Correctional facility are required
to under go a security clearance check, by the Correctional facility,
prior to working in the facility.
Each Correctional facility will do their own Security clearance.


GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture

TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part or
in total and any outstanding Release Orders, for any of the following
reasons:
a)the goods provided by the Vendor are not according to the contract
or otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate<(>
,<)>
or are improperly performed; or
c)the Vendor has repeatedly failed to meet the delivery lead time<(>,<)>
indicated on the contract; or
d)the Vendor has failed to comply with one or more of the terms or
conditions of the contract; or
e)the Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract<(>,<)>
within 5 working days of receiving such request; or
f)the Vendor becomes bankrupt or insolvent or liquidates; or
g)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
h)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i)the Vendor or any partner, officer or director of the Vendor is found
guilty of an indictable offence; or
j)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
k)the Vendor at any time engages in any activities or trade practices
which, in Manitoba's opinion, are prejudicial to the interests of
Manitoba, or a department or agency thereof: or
l)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. Upon the effective date of
the termination of this contract, the Vendor shall cease to provide any
further goods and/or perform any further services. Manitoba shall be
under no obligation to the Vendor other than to pay, upon receipt of an
invoice and supporting documentation satisfactory to Manitoba, such
compensation as the Vendor may be entitled to receive under this
contract for any goods delivered or service provided prior to the
effective date of the termination.

TIME IS OF THE ESSENCE.
Time shall be of the essence of the contract.

DELIVERY LEAD TIME
Bidders should indicate which items are normally stocked and which are
not normally stocked.

Bidders to indicate:
The normal delivery lead-time required from receipt of a Release off the
contract for:

Stocked item: Delivery within ________ working days

Non-stocked item: Delivery within ________ working days

DELIVERY /SERVICE QUALITY
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract

F.O.B. DESTINATION TO VARIOUS LOCATIONS IN MANITOBA.

(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)

If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.

Is there a minimum order/shipment value for F.O.B. Destination
pricing?

YES___ or NO _____

If YES indicate:
Freight charges will be extra on shipments under $________ value
(before tax)
Freight charges will be:
Actual Carrier Charges ____ (OR) Flat Rate ____

If Flat rate indicate:
The amount charged per shipment will be $ _______

DURATION OF FIRM PRICING
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.

Preference may be given to suppliers offering firm pricing.

PRICING IS FIRM FOR THE DURATION OF THE CONTRACT
YES___ or NO _____

If NO indicate: Prices firm until (date) ________________

INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"

DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.

"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.

'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.

"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.

INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.

INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.

INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.

Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.

Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:

http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:

Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455

For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.


ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "environmentally preferable products" are as follows:
Packaging:
Preference may be given to products which use less packaging<(>,<)>
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable, for
each item offered.

Products, recycled or recyclable:
Preference may be given to products containing recycled content or which
may be recycled.
Bidders to provide details regarding the percentage of "total recycled
content" and "post consumer waste content", if applicable, for each item
offered.
(Total recycled content means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and "post
consumer waste"
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminum cans etc..
Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed the
above specifications and can demonstrate satisfaction in relation to the
end user's requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
Bidders to provide complete details of the environmental issues to be
considered.
Examples of "more environmentally preferable" products could be the use
of a non-toxic or less toxic substance than currently used or a product
containing a higher percentage of post-consumer recycled content.

Replacement Products:
Manitoba may be interested in "replacement" or alternative types of
products which can be proven to be "more environmentally
preferable" compared to those products specified above. Bidders are
encouraged to provide complete details of possible replacement products.
An example of "replacement" products could be the use of electric hand
dryers in place of paper towels.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.

VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.

AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________

MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

YOUR QUOTATION REFERENCE # ( if applicable) ___________




Proposed Delivery Address:

Delivery will be to each facility:

Brandon Correctional Centre
375 Veterans Way
Brandon, Manitoba
Canada, R7A 7S4
(204)-725-3532
(204)-727-3961 fax

Dauphin Correctional Centre
114 River Avenue
West Dauphin, Manitoba
Canada, R7N 0J7
(204)-622-2083
(204)-629-2523 fax

Headingley Correctional Centre
6030 Portage Ave.
Headingley, Manitoba
Canada, R4H 1E8
(204)-837-1351
(204)-889-3033 fax

Milner Ridge Correctional Centre
Prov. Bldg. 20 First St.
Beausejour, Manitoba
Canada, R0E 0C0
(204)-268-4011
(204)-268-4833 fax


Women's Correctional Centre
31 Routledge Ave.
Headingley, Manitoba
Canada, R4H 0A9
(204)-948-8806
(204)-948-8883 fax

The Pas Correctional Centre
300-3rd St. East
P.O. Box 659
The Pas, Manitoba
Canada, R9A 1K7
(204)-627-8450
(204)-623-7774 fax

Winnipeg Remand Centre
141 Kennedy St.
Winnipeg, Manitoba
Canada, R3C 4N5
(204)-945-3540
(204)-948-2217 fax

Manitoba Youth Centre
170 Doncaster St.
Winnipeg, MB
Canada R3N 1X9
(204) 475-2010 phone
(204) 945-3112 fax

Agassiz Youth Centre
2 River Road
Portage La Prairie, MB
Canada R1N 3A9
(204) 239-3046 phone
(204) 239-3025 fax40192



TENDERS TO BE RETURNED TO:

Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Flr # 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca


 

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