Document Request List:  N/A Awards:  View

MIXERS, DISPENSERS, MILK


 

Header

  Reference Number MB-MBPB-04Y-00007
  Solicitation Number 04Y0025537
  Organization Name Manitoba Finance
Procurement Services Branch
  Source ID PV.MN.MB.498.C6
  Associated Components Yes

Dates

  Published 2017-11-24
  Revised
  Closing 2017-12-07 12:00 PM 

Details

  Category Food Preparation and Serving Equipment
  GSINS N7300: FOOD PREPARATION AND SERVING EQUIPMENT
  Region of Delivery
  Region of Opportunity
  Agreement Type
  Tender Type Invitation to Tender (ITT)
  Estimated Value
  Solicitation Method

Notice Description

  MIXERS, DISPENSERS, MILK

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 24/11/2017
ISSUED BY: Doreen Druet
TELEPHONE: 204 945-6373


THE FOLLOWING IS A REQUEST FOR AN AGREEMENT TO SUPPLY POWDERED MILK
MIXER AND REFRIGERATED MILK DISPENSERS TO NINE (9) CORRECTIONAL
FACILITIES FOR MANITOBA GOVERNMENT, JUSTICE DEPARTMENT.

NOTE:
Departmental Contact: DOREEN DRUET, SCMP.
- phone (204) 945-6373 or email: doreen.druet@gmail.com


Please contact the individual noted above if additional information or
clarification is required on the following items.

This procurement is subject to Chapter 5 of the CFTA.


To be delivered to various Manitoba locations as & when required from
January 1, 2018 to December 31, 2020.

The delivery date (if shown) is actually the end of the contract.

FOB/FREIGHT:
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED,
UNLOADED,AND SET UP TO THE LISTED 9 CORRECTIONAL CENTER LOCATIONS IN
MANTIOBA

(unit prices include all necessary charges e.g. freight, insurance,
handling, set up, training, etc.)


ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.


SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.

Bids MUST be received at the Submission Address no later than the
closing date and time.

SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.

ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.

While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.

It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.

Vendor's e-mail address: (if available) ____________________

Quantity clarification - quantity listed contains 2 or 3 decimals.




_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 31/12/2020
5.00 Each GSIN: N7300MATERIAL: 99041010
APPLIANCE, FOOD SERVICE, AS DESCRIBED BELOW:


NEW 2017 OR BETTER
MANITOBA JUSTICE - CORRECTIONS REQUIRES FIVE(5)
POWDERED MILK MIXERS, 120 GALLON, DISPENSER<(>,<)>
PER SPECIFICATION NUMBER 410-10-3

MUST MEET OR EXCEED THE FOLLOWING SPECIFICATIONS:
410-10-3


NOTE:
BIDDERS MUST PROVIDE WITH BID DOCUMENT ANY VARIANCE TO THE
SPECIFICATIONS LISTED ABOVE WHETHER YOUR BID MEETS OR EXCEEDS.


DESCRIPTIVE LITERATURE MUST BE RETURNED WITH BID (ie. drawing,
illustration, etc.)



Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______

Please advise information on the product offered as follows:

Manufacturers Name________________________________

Brand Name________________________________________

Product / Style Number ___________________________





========================================================
ITEM 20 31/12/2020
4.00 Each GSIN: N7300MATERIAL: 99041010
APPLIANCE, FOOD SERVICE, AS DESCRIBED BELOW:


NEW 2017 OR BETTER
MANITOBA JUSTICE - CORRECTIONS REQUIRES FOUR(4)
POWDERED MILK MIXERS, 50 GALLON, DISPENSER<(>,<)>
PER SPECIFICATION NUMBER 410-10-2

MUST MEET OR EXCEED THE FOLLOWING SPECIFICATIONS:
410-10-2


NOTE:
BIDDERS MUST PROVIDE WITH BID DOCUMENT ANY VARIANCE TO THE
SPECIFICATIONS LISTED ABOVE WHETHER YOUR BID MEETS OR EXCEEDS.


DESCRIPTIVE LITERATURE MUST BE RETURNED WITH BID (ie. drawing,
illustration, etc.)



Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______

Please advise information on the product offered as follows:

Manufacturers Name________________________________

Brand Name________________________________________

Product / Style Number ___________________________



========================================================
ITEM 30 31/12/2020
49.00 Each GSIN: N7300MATERIAL: 99041010
APPLIANCE, FOOD SERVICE, AS DESCRIBED BELOW:

2017 OR BETTER
REFRIGERATED MILK DISPENSERS

SIMILAR OR EQUIVALENT TO
"SILVER KING" MODEL NUMBER
SKMAJ2/C3

MUST MEET OR EXCEED THE FOLLOWING SPECIFICATIONS:

- DOUBLE VALVE
- ACCOMMODATES 3, 5, AND 6 GALLON
- MINIMUM 1/10 HP COMPRESSOR AND 1.4 AMPS
- STAINLESS STEEL EXTERIOR AND INTERIOR CABINET
- ADJUSTABLE TEMPERATURE CONTROL
- TEMPERATURE INDICATOR ON FRONT DOOR
- EASILY REMOVABLE DOOR GASKET FOR CLEANING
- SPRING LOADED DISPENSER VALVE


NOTE:
BIDDERS MUST PROVIDE WITH BID DOCUMENT ANY VARIANCE TO THE
SPECIFICATIONS LISTED ABOVE WHETHER YOUR BID MEETS OR EXCEEDS.


DESCRIPTIVE LITERATURE MUST BE RETURNED WITH BID (ie. drawing,
illustration, etc.)



Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______

Please advise information on the product offered as follows:

Manufacturers Name________________________________

Brand Name________________________________________

Product / Style Number ___________________________



========================================================
ITEM 40 31/12/2020
1.00 Each GSIN: N7300MATERIAL: 99241030
UTENSILS & EQUIPMENT, FOOD SERVICE, AS DESCRIBED BELOW:

This is an open order for the supply and delivery of unspecified
miscellaneous replacement parts as required.

Similar items not listed may be required from time to time
and shall be provided at a ___________ % discount from
current __________, trade ___________, list ___________<(>,<)>
jobber_________, other_________, (please specify) price list.

========================================================

Note:
If any of the above items/features are accessories they are
to be included and installed prior to delivery.


DURATION OF CONTRACT
To be delivered as and when requested during the period from JANUARY 1,
2018 to DECEMBER 31, 2020.


QUOTATION EVALUATION
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty / service repair location, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)

Each product offered will be considered individually; however, the
intent is to award this RFQ to one supplier in total (if possible and
economical to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion).


Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications)


PRODUCT
Items offered are to meet or exceed the specifications indicated for the
items listed.

If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.

In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing,
finishing techniques and materials as required to produce a first
quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.


PRODUCT DEMO
In the event your company has not produced this product or a similar
product for the Manitoba Government recently, you must be prepared to
demonstrate (at your expense) your product to Manitoba.

Bidders must be prepared to provide, if requested, references of current
users of the model offered.


QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.

All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions.
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.


CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.


COST OF BID
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.


ERRORS AND OMISSIONS
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.


FOB/FREIGHT
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED,
UNLOADED, AND SET UP TO THE LISTED 9 CORRECTIONAL CENTER LOCATIONS IN
MANTIOBA

(unit prices include all necessary charges e.g. freight, insurance,
handling, set up, training, etc.)

If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.


PRICING
Pricing must be firm for the duration of the contract.

TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.


PRODUCTS/BRANDS
Brand names, where shown, are for reference purposes only and are not
intended as endorsement of a particular product. Some approved products
listed may not be acceptable for use by one or more facilities.


DELIVERY
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.


Awareness of potential or pending supply difficulties must notify the
user department before insufficient supply issues arise.
Yes _____ No _____ Initial __________


THIRD PARTY DELIVERIES
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria to make such deliveries.


SAMPLE PRODUCTS
Bidders may be required to provide samples of each proposed product as
part of the evaluation process. Manitoba will notify the Bidder(s) when
samples may be required. Samples shall be supplied at no charge and
delivered FOB Destination Prepaid.



ALTERNATE PRODUCTS
Alternate products may be considered but may require testing prior to
purchase. Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing and
evaluation. All samples become the property of Manitoba and will not be
returned.


INSPECTION
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.

The Government of Manitoba will not accept responsibility for the
equipment until it has been set up, tested, approved by Health and
Safety and certified operational by the successful supplier.


CERTIFICAITON
Equipment must be certified by a Standards Council of Canada accredited
electrical equipment certification body, and/or special acceptance
authorized by the Manitoba Fire Commissioners Office (ie. CSA or
equivalent body). Manitoba may request certification before award.


TRAINING
Bidder must provide on-site training for food supervisors and all
workers for food preparation and safety procedures at no additional
charge to the Government of Manitoba.


SECURITY CLEARANCE
All vendor employees working in any Correctional facility are required
to under go a security clearance check, by the Correctional facility,
prior to working in the facility.
Each Correctional facility will do their own Security clearance.


RETURNS
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________

The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.

Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.


WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application
not consumer)

Product _________ months OR _______ years

Labour _________ months OR _______ years

Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.

If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.


WARRANTY SERVICE/LOCATION
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote

Is warranty service provided on site at our premises?
Yes___ or No____
If No<(>,<)>
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________

Location (city & province)______________

Do you have a toll free phone number for warranty service?
Yes______ or No______

IF YES PLEASE PROVIDE:________________________


AFTER WARRANTY SERVICE
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________

Location (city & province)______________



QUANTITY
Quantities shown on any RFQ and Contract are approximate and represent
the estimated quantity of product required. Quantities may be
underestimated thereby increasing the actual quantity of product
required. The Vendor is to supply the additional product subject to
terms and conditions of the contract.
Quantities may be overestimated thereby decreasing the actual quantity
of product required. The outstanding quantities not requested by the
termination date on the contract will be considered cancelled with no
requirement for Manitoba to purchase the outstanding balance of product.

It should be noted that there is no guarantee of any business.


INDEMNITY
The Vendor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.

The Vendor shall be solely responsible for
(a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Services or any term of the Agreement, or the breach of any term or
condition of the Agreement by the Vendor, or the officers, employees,
subcontractors or agents of the Vendor; and
(b),,Any omission or wrongful or negligent act of the Vendor, or of the
officers, employees, subcontractors or agents of the Vendor;

And shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).


LIABILITY
Manitoba shall not be liable for any injury to the Vendor, or to any
officers, employees or agents of the Vendor, or for any damage to or
loss of property of the Vendor, or of the officers, employees or agents
of the Vendor, caused by or in any way related to the provision or
delivery of the Services or the terms of the Agreement.

The above clause does not apply if the injury, damage or loss was caused
by the wrongful or negligent act of an officer or employee of Manitoba
while acting within the scope of his or her employment.


INSURANCE
The cost of obtaining any required insurance shall be borne by the
Contractor.
Required insurance shall be underwritten by insurers acceptable to
Manitoba.

The Contractor agrees to obtain, maintain throughout the term of the
Agreement, Commercial General Liability Insurance covering claims for
injury, death or damage to property arising out of the Contractor or its
officers, employees or agents providing Services under the Agreement, or
as a result of any negligent acts or omissions of the Contractor or its
officers, employees or agents. Such insurance shall provide coverage of
not less than two million dollars ($2,000,000) per occurrence. By
setting the foregoing minimum coverage, Manitoba does not represent that
such amount is adequate to cover all possible claims or losses of this
kind and expressly disclaims such a representation. The Contractor
acknowledges that it is solely responsible for determining the adequacy
of its insurance coverage and whether additional coverages are required.

Without limiting or restricting the generality of the subsection above,
such insurance shall:

a)name Manitoba, its officers, employees and agents as additional
insured with respect to the Goods/Services provided under the Agreement;
and

b)include a cross-liability clause and provide coverage for premises and
operations, completed operations, blanket contractual, extended bodily
injury, broad form property damage and non owned automobile liability;

c)provide two million dollars ($2,000,000) per occurrence minimum limits
of third party liability; and

d)require the insurer to give Manitoba at least thirty (30) days prior
written notice if it intends to cancel or significantly reduce the
coverage under the policy.

The Contractor shall obtain and maintain throughout the term of the
Agreement
all risk property insurance that covers any and all damage to their
equipment whether accidental or malicious, as well as loss by fire,
theft or any other means.


The Contractor shall obtain and maintain throughout the term of the
Agreement automobile liability and property insurance on all licensed
vehicles owned/operated by the Contractor with minimum limits of
liability of two million dollars ($2,000,000) per vehicle.

The Contractor shall not do, or omit to do, or suffer anything to be
done, or omitted to be done on the said Agreement, which will in any way
impair or invalidate such policy or policies.

NOTE:
Bidder should note that they may be required to provide a Certificate to
Manitoba as evidence of all insurance coverages as specified providing
Goods/Services under the Agreement.



CONFLICT OF INTEREST
The Bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.

The Bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.

No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.

If the Bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.


CONTRACT EXTENSION AND ADDITIONAL PRODUCTS
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above in accordance with the provisions of the original
contract.


USAGE REPORTS
The Vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.


TIME OF ESSENCE
Time shall be of the essence of the Agreement.


GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.


TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.

Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.

ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are 'more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.

Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".

Examples of "Environmentally Preferable Products" are as follows:

PACKAGING: Preference may be given to products which use less
packaging, packaging containing recycled content or packaging that can
be recycled, etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders to
provide details regarding the packaging, if applicable, for each item
offered.


INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.


PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.


CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.


ASSIGNMENT
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.


INFRINGEMENTS
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.


RISK OF LOSS
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.


WORKERS' COMPENSATION
The Contractor shall be registered with the Workers Compensation
Board of Manitoba, shall provide and maintain in good standing
workers compensation coverage throughout the term of the
Agreement, and shall submit their valid Workers Compensation Firm Number
as verification of coverage with their quote submission.
The contractor and all of its employees are insured under the Workers'
Compensation Act of Manitoba<(>,<)>
YES ______ or NO ________

WORKERS COMPENSATION NUMBER _______________


SUBCONTRACTING
The Contractor shall not make any assignment of sub-contracting for the
execution of work tendered without notifying and obtaining the approval
of Manitoba.


AUTHORIZED VENDOR
Manitoba reserves the right, prior to any Contract award<(>,<)>
to secure evidence to Manitoba's satisfaction that any bidder is the
manufacturer or an authorized distributor, dealer or retailer of the
goods offered and is authorized to sell these goods in Manitoba, Canada
and upon request will provide
Manitoba with written evidence thereof. Manitoba reserves the right to
secure evidence to Manitoba's satisfaction that
any bidder is able to provide the goods or services and to require the
successful bidder to furnish security, free of any expense to the
Manitoba Government, to guarantee faithful performance of the Contract.


VENDOR INFORMATION

RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.


AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.


INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.

All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.

Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.

Manitoba certifies that the Goods/Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.


PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.

The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________

Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________


CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency is to be clearly identified on the quote document.


ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________


MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.


MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

YOUR QUOTATION REFERENCE # (if applicable) ___________





Proposed Delivery Address:

Brandon Correctional Centre
375 Veterans Way
Brandon, Manitoba
Canada, R7A 7S4

Dauphin Correctional Centre
114 River Avenue
West Dauphin, Manitoba
Canada, R7N 0J7

Headingley Correctional Centre
6030 Portage Ave.
Headingley, Manitoba
Canada, R4H 1E8

Milner Ridge Correctional Centre
Prov. Bldg. 20 First St.
Beausejour, Manitoba
Canada, R0E 0C0

Women's Correctional Centre
31 Routledge Ave.
Headingley, Manitoba
Canada, R4H 0A9

The Pas Correctional Centre
300-3rd St. East
P.O. Box 659
The Pas, Manitoba
Canada, R9A 1K7

Winnipeg Remand Centre
141 Kennedy St.
Winnipeg, Manitoba
Canada, R3C 4N5

Manitoba Youth Centre
170 Doncaster St.
Winnipeg, MB
Canada R3N 1X9

Agassiz Youth Centre
2 River Road
Portage La Prairie, MB
Canada R1N 3A9


TENDERS TO BE RETURNED TO:

Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Flr # 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca






 

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