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Independent Assessment Process Application Support Services (Form Fillers) for the Indian Residentia - ACAN



  Reference Number 212303
  Solicitation Number 20-10-0236
  Organization Name Indigenous and Northern Affairs Canada
Developpement du Nord Canada
  Source ID FD.DP.ON.10892.C76996
  Associated Components No


  Published 2011-02-01
  Closing 2011-02-15 03:00 PM Eastern Daylight Saving Time EDT


  Category Professional, Administrative and Management Support Services
  GSINS R0: Professional Services
  Region of Delivery Canada
  Region of Opportunity Canada
  Agreement Type Set-Aside Program for Aboriginal Business (SPAB)
  Tender Type Advance Contract Award Notice (ACAN)
  Estimated Value $1,000,001 - $5,000,000
  Solicitation Method Open

Notice Description

  Independent Assessment Process Application Support Services (Form Fillers) for the Indian Residentia

1.Purpose of an Advance Contract Award Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows a department to post a notice, for no less than fifteen calendar days, indicating to the supplier community that it intends to award a contract to a pre-identified contractor. If no other supplier submits, during the fifteen calendar day posting period, a statement of capabilities that meets the requirements set out in the ACAN, the competitive requirements of the government’s contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board’s electronic bidding authorities.

If other potential suppliers submit statements of capabilities during the fifteen calendar day posting period, and meet the requirements set out in the ACAN, the department must proceed to a full tendering process on either the government’s electronic tendering service or through traditional means, in order to award the contract.

2.Definition of Requirements
The Indian Residential Schools Adjudication Secretariat Branch (IRSAS) of the Department of Indian Affairs and Northern Development (DIAND) is responsible for the Independent Assessment Process (IAP), an out of court alternative dispute resolution process that resolves claims of abuse suffered at Indian Residential Schools (IRS). Former students of IRS who experienced sexual, serious physical abuse, severe psychological harm, and/or actual income loss may be eligible for compensation through IAP. The IAP is complex and can involve difficult legal concepts and processes. Each claimant wishing to submit an application to the IAP must complete a detailed IAP application form outlining the abuse that occurred. Based on the Settlement Agreement, the Indian Residential Schools Adjudication Secretariat (IRSAS) is accepting IAP claims until September 19, 2012.

Claimants have the choice to proceed through the IAP with or without legal counsel. If a claimant decides to retain legal counsel, their legal counsel will also help them to fill out the IAP application form. The IRSAS will also accommodate a Claimant’s choice to go through the process without a lawyer. IRSAS recognizes that some claimants face challenges in obtaining legal advice or assistance with the application process due to factors such as community isolation, level of literacy, language barriers and diminished health. As a result, IRSAS intends to establish an application support program to assist claimants in completing their application form. If a claimant decides to represent themselves, upon their request, a ‘Form Filler’ will be assigned to provide assistance in completing the application form. Further, if a claimant wishes to engage legal counsel, their application will be forwarded to the appropriate representative upon receipt by the Secretariat. A Form Filler does not replace legal counsel.

3. Essential Requirements

In order to provide the required Form Filler services, the Contractors must be an eligible supplier under the Procurement Strategy for Aboriginal Business, and have extensive experience in working within Aboriginal communities.

A work force of approximately sixteen (16) Form Fillers must be located in either First Nations or Inuit communities: ten (10) in Status Indian First Nation’s communities and (2) in each of the three Inuit communities. The Form Fillers must be able to travel without restrictions, across Canada; have the ability to write and communicate in either English or French; and have cultural sensitivity that can be demonstrated through direct experience working within the aboriginal community. Application forms will be completed by meeting claimants face to face to capture the experience of the claimant in their own words, transcribing the information to an IAP form in either English or French, and then obtaining the claimant’s signature.

The Contractors and the proposed resources must have reliability status security clearance, and be willing to travel extensively in and between Inuit and/or First Nations communities.

4. Governing Contracting Rules
This procurement is set aside for an Aboriginal supplier in accordance with the Procurement Strategy for Aboriginal Business (PSAB).
5. Ownership of Intellectual Property

The Department of Indian Affairs and Northern Development (DIAND) has determined that any intellectual property arising from the performance of the work under the contract will vest with Canada on the following grounds: statutes, regulations or prior obligations of Canada to a third party or parties preclude Contractor ownership of the Intellectual Property Rights in Foreground Information

6. Period of Proposed Contract

Commencement Date: Upon Award
Completion Date: September 30, 2012

7. Estimated Value of Proposed Contracts

Estimated total value of the four contracts is $1,990, 000.00 (including travel expenses and taxes) with the following breakdowns:

1. Assembly of First Nations (AFN) $1,600.000.00 (including travel and taxes)
2. Inuvialuit Regional Corporation (IRC) $130,000.00 (including travel and taxes)
3. Nunavut Tunngavik Incorporated (NTI) $130,000.00 (including travel and taxes)
4. Makivik Corporation $130,000.00 (including travel and taxes)

8. Reason for non-competitive award

Article 6(d) of the Government Contracting Regulations.
The proposed four suppliers are considered uniquely suited to provide the services of assisting in IAP form filling. Each of the organizations are separated geographically and specialize in servicing social, cultural, and political, issues and challenges facing aboriginals. The first supplier will focus on First Nation Communities; the other three will focus on Inuit communities:

1. Assembly of First Nations (AFN) – Status Indian First Nation’s communities in Canada.
2. Inuvialuit Regional Corporation (IRC) representing Inuvialuit in the Western Arctic (Northwest Territories).
3. Nunavut Tunngavik Incorporated (NTI) representing Inuit in Nunavut Territory.
4. Makivik Corporation representing Inuit in Nunavik (Arctic Quebec)

The proposed suppliers are considered uniquely suited to provide the services as they are the national representative organization of both First Nation’s communities and Inuit communities in Canada. The organizations are experienced in Aboriginal and Treaty Rights, Economic Development, Education, Languages and Literacy, Health, Housing, Social Development, Justice, Taxation, Land Claims, Environment, and a whole array of issues that are of common concern. As such theses organizations have the ability to leverage their position to appropriately resource and support form filling services, as well as provide on-going communications and working relations with stakeholders and IRSAS. In particular, these organizations have established a trust-based working relationship within the aboriginal communities and have extensive knowledge of the issues associated with Indian Residential Schools as they impact First Nations and Inuit across Canada. These organizations are considered the only organizations with the required reach, background, knowledge and experience to adequately support form filling in a consistently efficient and effective manner.

9. Proposed Contractors

1. Assembly of First Nations, Ottawa Ontario
473 Albert Street, Suite 810
Ottawa, Ontario
K1R 5B4

2. Inuvialuit Regional Corporation (IRC), Northwest Territories
Bag Service #21, Inuvik, NT X0E 0T0

3. Nunavut Tunngavik Incorporated (NTI), Iqaluit, Nunavik
P.O. Box 638
Iqualuit, NU X0A 0H0

4. Makivik Corporation Kuujjuaq, Quebec
P.O. Box 179
Kuujjuaq, Quebec J0M 1C0

10. Submission of Statement of Capabilities by Suppliers:

Suppliers, who consider themselves fully qualified and available to provide the services described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11. Closing Date for Submission of Statements of Capabilities

15:00 hour Eastern Daylight Saving Time, 15/02/2011.
12. Departmental Contact Person

Suppliers may inquire or submit a statement of capabilities to:

Name: Sophie Champagne
Position: Procurement Officer
Postal Address: 10 Wellington Street
Materiel and Assets Management Directorate
Corporate Accounting and Materiel Management Branch
Department of Indian Affairs and Northern Development
Room 1302, Les Terrasses de la Chaudière, North Tower
Telephone no.: (819) 934-1497
Facsimile no.: (819) 953-7830
Electronic Mail Address:



Contracting Authority

  Name Sophie Champagne
  Address 10 Wellington Street
Room 1302
  City Gatineau
  State / Province QC
  Country Canada
  Postal Code K1A 0H4
  Phone 819-934-1497
  Fax 819-953-7830
  Website URL

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