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Digital Cerenkov Viewing Device (DCVD) - ACAN



  Reference Number 227464
  Solicitation Number 87055-11-0384
  Organization Name Canadian Nuclear Safety Commission
Commission canadienne de sûreté nucléaire
  Source ID FD.AG.ON.110577.C77625
  Associated Components No


  Published 2011-09-09
  Closing 2011-09-23 02:00 PM Eastern Daylight Saving Time EDT


  Category Special Studies and Analysis - (Not R&D)
  Region of Delivery National Capital Region
  Region of Opportunity World
  Agreement Type
  Tender Type Advance Contract Award Notice (ACAN)
  Estimated Value $500,001 - $1,000,000
  Solicitation Method

Notice Description

  Digital Cerenkov Viewing Device (DCVD)

Advance Contract Award Notice (87055-11-0384)

Definition of Advance Contract Award Notice (ACAN)

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, during the fifteen (15) calendar day posting period, a statement of capabilities that meet the requirements set out in the ACAN, the competitive requirements of the government’s contracting policy have been met. Following notification to suppliers not successful in demonstrating that their statement of capabilities meets the requirements set out in the ACAN, the contract may then be awarded using the Treasury Board’s electronic bidding authorities.
If other potential suppliers submit statements of capabilities during the fifteen (15) calendar day posting period, and meet the requirements set out in the ACAN, the department or agency must proceed to a full tendering process on either the government’s electronic tendering service or through traditional means, in order to award the contract.

Definition of Requirements or Expected Results

1.0    Background

CSI has developed the Digital Cerenkov Viewing Device (DCVD) through the contracts instituted by the Canadian Safeguards Support Program (CSSP) for employment by the International Atomic Energy Agency (IAEA). The IAEA approved its use in 2004 as a LWR Spent Fuel verifier. During this development and approval process, it was recognized that the DCVD was capable of detecting changes and quantifying the Cerenkov light emitted by these spent fuel assemblies. This ability opened the possibility of the instrument being used to identify partial defects within these fuels. Studies have been conducted and present technology has advanced the appropriate needs to allow the DCVD to adequately achieve this capability. The present stage has been to develop and test an effective and efficient operating and instrumental system within the DCVD in order for the IAEA to employ the DCVD as a partial defect identifier.

Further to this requirement, there still remain the needs: to develop the DCVD into an effective and efficient device for deployment, to manage the day to day activities of the program with the Swedish contributors and to continue the training support for the IAEA spent fuel verification course.

2.0    Objectives

    The initial objective of developing and testing a prototype process for partial defect identification has been accomplished. The remaining objectives are:
1)    Refine the prototype process of partial defect identification for operational employment;
2)    Determine & reduce the uncertainty in the DCVD measurement of spent fuel to increase the confidence in the results obtained;
3)    Improve the reliability and usability of the DCVD by ruggedizing, miniaturizing and lightening the instrument;
4)    Support the IAEA’s use of Cerenkov light to verify spent fuel and identify any anomalies; and
5)    Ensure the day-to-day administrative operation of the DCVD programme.

3.0    Scope of Work

•    Assist in the development and testing of an operational technique to identify partial defects with in spent fuel;
•    Determine the effect that adjacent fuel assemblies have on the light intensity measurement of a fuel assembly and devise a method to remove/compensate for this effect;
•    Devise an approach for removing/reducing the ambient light error (background) in the DCVD measurements;
•    Create a procedure to calibrate the DCVD systems to give a predetermined response to a light stimulus to mitigate/remove many of the effects caused by environmental and instrumental variables
•    Determine the effect of different fuel geometries on the quantity of Cerenkov light detected by the DCVD to enable measurement comparisons of different fuel geometries in the same fuel pond.
•    Integrate all corrective measures into the DCView software;
•    Review all available and, upon approval, institute any component changes to the DCVD structure to minimize its weight and size and increase its ruggedness and its safe operation;
•    Provide instructors and course support for the IAEA spent fuel training course;
•    Provide operational assistance and support to the IAEA as they begin to integrate partial defect identification process into their duties;
•    Develop a training package to train inspectors on identifying partial defects using the DCVD;
•    Ensure a monthly DCVD group teleconference meeting occurs by submitting a draft agenda three days prior to the scheduled date;
•    Coordinate with the appropriate Swedish organization to ensure the recording of the minutes of any program meetings;
•    Coordinate any CSI/CNSC meetings;
•    Assist in the coordination of any DCVD Progress Review Meetings;
•    Possibly attend and present various DCVD project results to the IAEA;
•    Perform all necessary Project management duties related to the appropriate tasks; and
•    Any other tasks agreed upon by the Contractor and the CNSC Technical Authority in order to achieve the stated objectives.

4.0    Deliverables

•    Two weeks after the commencement of this project, the contractor will provide an overall draft program plan with schedule for the completion of the appropriate above tasks and the conductivity of the appropriate above supporting tasks to the Technical Authority. The Contractor and the Technical Authority will come to an agreement on content, format, milestones and deliverables contained within the plan. After this agreement, the program plan will be finalized shortly thereafter and the program will adhered to this plan, as adequately as possible. It is recognized this document will be a “living” document and will need refinement when circumstances dictate. Those refinements will be implemented as soon as possible and a new version will be issued.
•    On conclusion of each task, the Contractor must provide the Technical Authority with a draft report. The timing of submission, format and content of the report will be agreed upon a minimum of two weeks prior to its drafting. After review of the draft, a final version will be issued shortly afterwards.
•    For the meeting tasks, an agenda will be issued a minimum of 3 working days prior to the meeting date and the draft minutes will be issued 5 working days after the event.
•    For any other deliverable, eg training material, presentations, etc, the Contractor and the Technical Authority will agree upon its contents, format, and submission a minimum of two weeks prior to its drafting.

Trade Agreements

This requirement is over the trade agreement thresholds (AIT, NAFTA or WTO-AGP), and is in support of safeguarding of nuclear materials, and is therefore not applicable to AIT, NAFTA or WTO-AGP.

Period of Proposed Contract

Approximately September 30, 2011 to March 31, 2012.
Option Years: (2) One year option

Estimate Cost of Proposed Contract

Note: The Funding breakdown per government fiscal year (April 1 – March 31)

Fiscal year 2011-12: $300,000.00 (excluding HST)
Option year # 1 (FY2012-13): $247,000.00 (excluding HST)
Option year # 2 (FY2013-14): $208,000.00 (excluding HST)

Exceptions to Government Contract Regulations

Only one person or firm is capable of performing the contract.

CSI has been supporting CNSC’s DCVD requirements since they took over the marketing and development of the technology. CSI is the only authorized commercial seller of the DCVD. The CNSC has requested CSI’s assistance in continuing to coordinate, administer and manage the on-going development of the DCVD program for this fiscal year.

Personnel within CSI developed the DCVD since its conception in the early 1980’s and no other firm has developed or studied this technology. Therefore CSI has the expertise and knowledge to perform this work which no other person or firm possesses and which no other person or firm can obtain within the designated time.

Name and Address of Proposed Contractor

Channel Systems Incorporated
PO Box 188
402 Ara Mooradian Way
Pinawa, Manitoba
R0E 1L0


Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Closing Date for a Submission of a Statement of Capabilities

September 23, 2011.

Contact Information

Marielle Prince
Contracting Officer
Canadian Nuclear Safety Commission
P.O. Box 1046, Station B
280 Slater Street
Ottawa, Ontario
K1P 5S9

Tel.: 613-996-6747
Fax: 613-995-5086



Contracting Authority

  Name Marielle Prince
  Address 280 Slater St.

PO Box 1046, Station B
  City Ottawa
  State / Province ON
  Country Canada
  Postal Code K1P 5S9
  Phone (613)996-6747
  Fax (613)995-5086
  Website URL

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