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Yurt Packages, 16' Diameter


 
Disclaimer

Header

  Reference Number MB-MBPB-12T-01327
  Solicitation Number 12T0022864
  Organization Name Manitoba Finance
Procurement Services Branch
  Source ID PV.MN.MB.498.C6
  Associated Components Yes

Dates

  Published 2015-06-10
  Revised
  Closing 2015-07-02 12:00 PM 

Details

  Category Construction Products
  GSINS N5600: CONSTRUCTION AND BUILDING MATERIALS
  Region of Delivery
  Region of Opportunity
  Agreement Type
  Tender Type Invitation to Tender (ITT)
  Estimated Value
  Solicitation Method

Notice Description

  Yurt Packages, 16' Diameter

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 10/06/2015
ISSUED BY: Chuck Bright
TELEPHONE: 204 945-6353


NOTE:
For INFORMATION or item clarification, if required, CONTACT:
C. Bright - phone (204) 945-6353.

F.O B Destinations, Freight Prepaid.

Please contact the individual noted above if additional information
or clarification is required on the following items.

To be delivered as & when required from July 15, 2015 to June 30, 2018.

The delivery date (if shown) is actually the end of the contract.

This procurement is subject to Chapter 5 of the AIT

ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.

Vendor#s e-mail address: (if available) ____________________

Quantity clarification: quantity listed contains 2 or 3 decimals


_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 30/06/2018
14.00 Each GSIN: N5600MATERIAL: 49111
YURT, MATERIAL PACKAGE AS DESCRIBED BELOW:
Yurt Packages, 16' Diameter, must meet all the requirements as outlined
in attached Manitoba specificaton 121-099-1.


Please quote firm unit prices for year 1, 2 and 3 as follows:

Year 1 (July 15, 2015 to June 30, 2016) $ ______________

Year 2 (July 1, 2016 to June 30, 2017) $ ______________

Year 2 (July 1, 2017 to June 30, 2018) $ ______________


Please indicate:

Manufacturers Name __________

Brand Name ______________

Product / Style Number ________

Bidder's catalogue/reference number ( if applicable) ____________


========================================================

DURATION OF CONTRACT:
To be delivered as and when requested during the period
July 15, 2015 to June 30, 2018.

QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be
awarded the order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.

The intent is to evaluate the quotations on a 3 year basis and award
contracts for the 3 years as indicated, therefore bidders should quote
a price for year 1, 2 and 3, however, the Manitoba Government
(Manitoba) reserves the right to evaluate the quotations on a 1, 2
or 3 year basis if required and award contracts as such.

PRODUCT OFFERED:
Any product offered may require testing prior to acceptance.

The product offered must meet the requirements and expectations for
its intended use

If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.

If required, you may be requested to submit a sample of
any alternative product offered, for evaluation prior to the award of
the contract. Failure to provide an acceptable sample will be cause for
rejection of your quote

Sample will be provided if requested
within _____ days upon formal request.

QUANTITY:
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled

ORDERS/RELEASES:
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Order, issued by authorized personnel, may be placed
verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless
approved by the departmental contact person shown on the
Release Order.

USAGE REPORTS:
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.

QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to
be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.

CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract
may be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.

GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture

Favoured Customer Clause:
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.

Provision of Goods/Services to Manitoba Boards, et al:

During the term of the Agreement, or any renewal thereof, the Contractor
agrees to offer the goods/services upon written approval of PSB: a) to
corporations, boards commissions, councils, bureaus, agencies or
associations that are controlled by the Government of Manitoba, or all
of the members of which are appointed by the Government of Manitoba,
whether by order-in-council or legislation or by a Minister of the
Government of Manitoba; release of the purchase order/outline agreement
will be at PSB#s discretion; and

b) To agencies that are funded by the Government of Manitoba only, or
suppliers of essential services in the Province of Manitoba.

On the same terms and conditions of the Agreement and at prices that do
not exceed prices charged to Manitoba for the goods/services. It shall
be in the sole discretion of such entity whether or not it wishes to
receive the benefit of this provision. If an entity wishes to avail
itself of this provision, it may do so directly by issuing its own
Release Purchase order to the Contractor, in which case any agreement
resulting from said Release Purchase Order will be between the entity
and the Contractor, and Manitoba will not be a party thereto.

INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.

Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.

ASSIGNMENT:
The Contractor shall not assign or transfer the Agreement or any of the
rights or obligations under the Agreement without first obtaining
written permission from Manitoba. Manitoba may, in its sole discretion,
refuse to grant such permission.

ABORIGINAL BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"

DEFINITIONS:
"Aboriginal Business" means a business that is at least 51% aboriginal
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Aboriginal persons.

"Aboriginal Business Directory" means a business directory of Aboriginal
businesses that meet Manitoba's definition of an Aboriginal business.

'Aboriginal Business Standard" means terms and conditions that indicate
that Aboriginal business participation is desirable but not mandatory.

"Aboriginal Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.

ABORIGINAL PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Aboriginal businesses. In that regard, Manitoba developed
the Aboriginal Procurement Initiative (API). The objective of API is to
increase the participation of Aboriginal businesses in providing goods
and services to Manitoba.

ABORIGINAL BUSINESS STANDARD:
Aboriginal participation is desired but bids will not be disqualified if
there is no Aboriginal business participation.

ABORIGINAL BUSINESS DIRECTORY:
Manitoba has established a directory of Aboriginal businesses called the
"Aboriginal Business Directory". This directory is a list of Aboriginal
businesses (including non profit organizations and economic development
corporations) that have self declared as an Aboriginal Business meeting
that definition under the API. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Aboriginal
businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee
certification as an Aboriginal business, as business status may change;
therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting
Procurement Services Branch.

For further information on the aboriginal Business Directory,
registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:
Manitoba Infrastructure and Transportation
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455

For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.

TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part
or in total and any outstanding Release Orders, for any of the
following reasons:
a)the goods provided by the Vendor are not according to the contract
or otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate,
or are improperly performed; or
c)the Vendor has repeatedly failed to meet the delivery lead time,
indicated on the contract; or
d)the Vendor has failed to comply with one or more of the terms or
conditions of the contract; or
e)the Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract,
within 5 working days of receiving such request; or
f)the Vendor becomes bankrupt or insolvent or liquidates; or
g)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
h)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i)the Vendor or any partner, officer or director of the Vendor is found
guilty of an indictable offence; or
j)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
k)the Vendor at any time engages in any activities or trade practices
which, in Manitoba's opinion, are prejudicial to the interests of
Manitoba, or a department or agency thereof: or
l)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. This termination may be
used for those instances where there are program changes, funding
changes etc.
Upon the effective date of the termination of this contract, the Vendor
shall cease to provide any further goods and/or perform any further
services. Manitoba shall be under no obligation to the Vendor other
than to pay, upon receipt of an invoice and supporting documentation
satisfactory to Manitoba, such compensation as the Vendor may be
entitled to receive under this contract for any goods delivered or
service provided prior to the effective date of the termination.
All purchases by Manitoba under this Agreement are subject to and
expressly conditional upon the Legislature of the Province of
Manitoba duly appropriating funds in the fiscal year in which they are
required to be paid.
Manitoba will provide written notice to the Supplier should funding
for the service/products be withdrawn.
For the purpose of this RFQ / contract the term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of
the next ensuing year.

TIME IS OF THE ESSENCE:
Time shall be of the essence of the contract.

DELIVERY LEAD TIME:
Bidders should indicate which items are normally stocked and which
are not normally stocked.

Bidders to indicate:
The normal delivery lead time required from receipt of a Release off
the contract for:

Delivery within ________ working days

DELIVERY /SERVICE QUALITY:
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract

F.O.B. DESTINATION(s), FREIGHT PREPAID; TO THE MANITOBA LOCATIONS
LISTED.
(unit prices quoted include all necessary charges such as freight,
insurance, handling etc.)

Delivery Charge
Delivery/Freight Charges are to be incorporated into the unit prices
quoted for each item.

DURATION OF FIRM PRICING
PRICING TO BE OFFERED FOR YEAR 1, 2 AND YEAR 3 FOR EACH ITEM.

PRICING FOR EACH YEAR IS FIRM FOR THAT YEAR.
YES___ or NO _____
If NO indicate: Prices firm until (date) ______________

Bidders offering prices subject to change without notice or
in effect at time of shipment may be rejected outright.
Preference may be given to suppliers offering firm pricing.

PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES:
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract without the prior written consent of the
Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.

ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest overall price of
an acceptable product, however, preference may be given to
products which are environmentally preferable and support
Manitoba's Sustainable Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered
in the overall evaluation of environmentally preferable products.

VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to
the RFQ warrant acceptance or where it would be in the best interests
of Manitoba to do so. Costs incurred in the preparation, presentation
and submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.

AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the
contract.

CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency is to be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code, etc. _________________

MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.

MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

The signature of the Authorized representative of the Bidder
who signs the bid document is also agreeing to the above certification.

PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.

The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________

Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________

YOUR QUOTATION REFERENCE # ( if applicable) _________



Proposed Delivery Address:

Manitoba Conservation and Water Stewardship
Destination of 14 Yurts:

(1)Spruce Woods Provincial Park
Maintenance Yard 10,,ms north of Glenboro Manitoba.

(4)Conservation Park Operations Yard Northwest of the Swan River Museum
Grounds Swan River, MB.

(3)Prospector Maintenance Yard Junction of PR #282 and PTH#10
Near The Pas, MB.

(6)281 Bilan Road, Lac Du Bonnet, MB.



TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and
Transportation
2nd Flr - 270 Osborne St. N.
Winnipeg, MB, Canada R3C 1V7
or) Fax quote to (204) 945-1455


 

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