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Marchés publics canadiens Résumé de l'avis d'appel d'offres
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Marchés Publics
Canadiens
Agences, Sociétés de la
Couronne, Marchés Privés
Marchés Américains
Construction Privée

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BULK FUEL


 
Avertissement

En-Tête

  Numéro de référence MB-MBPB-12Y-00238
  Numéro d'avis d'appel d'offres 12Y0025630
  Nom de l'organisation Manitoba Finance
Procurement Services Branch
  Code d'ident. d'origine PV.MN.MB.498.C6
  Éléments associés Oui

Dates

  Publié 2017-12-21
  Révisé
  Fermeture 2018-01-08 12:00 h 

Détails

  Catégorie Énergie
  NIBSs N9130: PROPERGOLS ET CARBURANTS LIQUIDES, A BASE DE PETROLE
  Région de livraison
  Région de l'avis d'appel d'offres
  Type d'accord
  Type de soumission Invitation à soumissionner («tender»)
  Valeur estimée
  Méthode de sollicitation

Description de l'avis d'appel d'offres

  BULK FUEL

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 21/12/2017
ISSUED BY: Doreen Druet
TELEPHONE: 204 945-6373


NOTE:
Procurement Officer: DOREEN DRUET
- phone (204)945-6373 (or) email: doreen.druet@gov.mb.ca

Please contact the individual noted above if additional information
or clarification is required on the following items.

This procurement is subject to Chapter 5 of the CFTA

Bidder must indicate if you are able to meet the requested
delivery date of January 16, 2018.

yes ____ OR no ____

If NO, then indicate a realistic delivery as follows:

Delivery in ____ working days or ____weeks from receipt of the order.


FOB DESTINATION VENDOR SITE
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)


NOTE: Delivery will be on a Winter Road and delivery will be by a
designated Hauler prior to Winter Road Closing.

Goods are required to be available for pick up by Hauler by January 16,
2018 (WINTER ROADS PERMITTING)


ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.


SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.

Bids MUST be received at the Submission Address no later than the
closing date and time.

SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.

ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.

While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.

It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.


Vendor's e-mail address: (if available) ____________________

Quantity clarification: quantity listed contains 2 or 3 decimals










_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 16/01/2018
37,500.000 Liter GSIN: N9130MATERIAL: 5433
GASOLINE, AUTOMOTIVE, PREMIUM UNLEADED, CANADIAN GENERAL STANDARDS BOARD
#CAN/CGSB-3.5-2004, BULK

TAXES: GOODS AND SERVICES TAX - EXEMPT

ALL OTHER TAXES TO BE INCLUDED IN UNIT PRICES.

Bidders to Detail The Pricing as Follows:

Rack Price December 22, 2017 $________________ per liter

Excise Tax $________________ per liter

Provincial Tax $________________ per liter

Margin/UpCharge $________________ per liter

Total Cost $________________ per liter

========================================================

QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the Request for
Quotation (RFQ) will be awarded the total order.
Quotations will be evaluated based on
product offered compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)

QUANTITY
Quantities shown on the RFQ represent the actual volume of product
required.


DELIVERY
FOB DESTINATION VENDOR SITE
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)

If any charges are not included please explain in detail any/all charges
that will be extra to the unit prices quoted and that will be charged on
the invoice.


NOTE: Delivery will be on a Winter Road and delivery will be by a
designated Hauler prior to Winter Road Closing.

Goods are required to be available for pick up by Hauler by January 16,
2018 (WINTER ROADS PERMITTING)


PRICING
The Government of Manitoba uses "Oil Price Information Service (OPIS)"
to determine rack pricing. The vendor should use this preferred method
when quoting the unit price.

Does your company use "Oil Price Information Service (OPIS)" to
determine Rack Pricing?

Yes___ or No____


If No, please provide the Rack Pricing and The Name of the Guide (eg:
link to website) your company is quoting from to determine the Rack
Price Dated December 22, 2017.

___________________________________________________________.

Base prices quoted must be in Canadian dollars per litre for fuel based
on Rack Pricing Dated December 22, 2017 and shall not exceed four
decimal places. Unit prices quoted must include ALL taxes, freight,
profit margin/Upcharge, airport fees, fuel additives, insurance,
handling, etc. in effect as of December 22, 2017.

If there are any charges above that are not included please explain in
detail any/all charges that will be extra within unit prices quoted and
that will be charged on the invoice.

Base Price is the Price Quoted by the Bidder as a starting price for the
contract.

Price quoted based on December 22, 2017 will be used for evaluation
purposes.

**The Successfull Bidder must notify Procurement Services Branch in
writing of any increase(s)/decrease(s) on date of delivery. Procurement
Services Branch will amend the contract to reflect the delivery date
pricing based on Vendors market fluctuation on rack pricing.


TAXES
Fuel purchased against any offers issued, are not subject to the goods
and services tax (GST)

Manitoba Fuel Tax and Federal Excise Tax apply to fuel purchases and
must be included in the unit price of fuels quoted.


FUEL TAX CHANGES
Tax changes will be allowed in the amounts and at the effective date and
time as directed by the appropriate government.
Tax changes, either increase or decrease, will be allowed as a separate
change from the Fuel Price change.
Affected contracts will be amended by the amount of tax change
on the effective date of the change.


NOTE: Fuels are for use by Manitoba and are not for resale.


AGENT INFORMATION
Location: _______________________
Normal hours of operation: ___________ AM to __________ PM
Normal days of operation: _______________________________
(indicate - 7 days per week (or) Monday to Friday etc.)
Phone number during normal hours/days: ___________________________

Phone number (AFTER normal hours # if applicable): _____________________


MATERIAL SAFETY DATA SHEETS (MSDS)
The successful vendor shall provide the end-user with one (1) copy of
Material Safety Data Sheets (MSDS's) for each product being supplied and
throughout the term of the purchase order/contract provide any revisions
or updates as soon as may be reasonably possible.


WORKPLACE HAZARDOUS MATERIAL INFORMATION SYSTEM
In accordance with federal and provincial legislation governing The
Workplace Hazardous Material Information System (WHMIS), the Contractor
shall label all controlled Products accordingly and shall supply all
Material Safety Data Sheets (MSDS). The Contractor shall ensure
compliance with this legislation. Advance copies of MSDS shall be
forwarded by the Contractor before shipping to the sites' Receiving
Department as well as traveling with such products.


TRANSPORTATION OF DANGEROUS GOOD REGULATIONS
In accordance with the Transportation of Dangerous Goods Regulations,
the Contractor shall be responsible to ensure that class 3, 4, 5, 6.1, 8
and 9 of dangerous goods are transported in a UN approved container with
all appropriate markings on the side of the containers rather than on
the bottom.


INSURANCE
The cost of obtaining any required insurance shall be borne by the
Contractor.
Required insurance shall be underwritten by insurers acceptable to
Manitoba.

The Contractor agrees to obtain, maintain throughout the term of the
Agreement, Commercial General Liability Insurance covering claims for
injury, death or damage to property arising out of the Contractor or its
officers, employees or agents providing Services under the Agreement, or
as a result of any negligent acts or omissions of the Contractor or its
officers, employees or agents. Such insurance shall provide coverage of
not less than two million dollars ($2,000,000) per occurrence. By
setting the foregoing minimum coverage, Manitoba does not represent that
such amount is adequate to cover all possible claims or losses of this
kind and expressly disclaims such a representation. The Contractor
acknowledges that it is solely responsible for determining the adequacy
of its insurance coverage and whether additional coverages are required.

Without limiting or restricting the generality of the subsection above,
such insurance shall:

a)name Manitoba, its officers, employees and agents as additional
insured with respect to the Goods/Services provided under the Agreement;
and

b)include a cross-liability clause and provide coverage for premises and
operations, completed operations, blanket contractual, extended bodily
injury, broad form property damage and non owned automobile liability;

c)provide two million dollars ($2,000,000) per occurrence minimum limits
of third party liability; and

d) the insurer shall endeavour to give Manitoba at least thirty (30)
days prior written notice if it intends to cancel or significantly
reduce the coverage under the policy.


The Contractor shall obtain and maintain throughout the term of the
Agreement
all risk property insurance that covers any and all damage to their
equipment whether accidental or malicious, as well as loss by fire,
theft or any other means.

The Contractor shall obtain and maintain throughout the term of the
Agreement, if applicable, automobile liability and property insurance on
all licensed vehicles owned/operated by the Contractor with minimum
limits of liability of two million dollars ($2,000,000) per vehicle.

The Contractor's liability insurance policies shall extend coverage to
subcontractors employed by the Contractor to provide any Services.
Alternatively, the Contractor shall ensure that the subcontractors
carry their own liability insurance and shall provide written evidence
of this to Manitoba upon request.

The Contractor shall not do, or omit to do, or suffer anything to be
done, or
omitted to be done on the said Agreement, which will in any way impair
or invalidate such policy or policies.

NOTE:
Bidder should note that they will be required to provide a Certificate
to Manitoba as evidence of all insurance coverages as specified
providing Goods/Services under the Agreement.


LIABILITY
Manitoba shall not be liable for any injury to the Contractor, or to any
officers, employees or agents of the Contractor, or for any damage to or
loss of property of the Contractor, or of the officers, employees or
agents of the Contractor, caused by or in any way related to the
provision or delivery of the Goods/Services or the terms of the
Agreement.

This does not apply if the injury, damage or loss was caused by the
wrongful or negligent act of an officer or employee of Manitoba while
acting within the scope of his or her employment.

The Contractor will assure the full duty, obligation and expense of
obtaining all necessary licenses and permits.


INDEMNITY
The Contractor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.

The Contractor shall be solely responsible for:

a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Goods/Services or any term of the Agreement, or the breach of any
term or condition of the Agreement by the Contractor, or the officers,
employees, subcontractors or agents of the Contractor; and

b),,any omission or wrongful or negligent act of the Contractor, or of
the officers, employees, subcontractors or agents of the Contractor

and shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).


RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.


WORKERS' COMPENSATION
The Contractor shall be registered with the Workers Compensation
Board of Manitoba, shall provide and maintain in good standing
workers compensation coverage throughout the term of the
Agreement, and shall submit their valid Workers Compensation Firm
Number as verification of coverage with their quote submission.
The contractor and all of its employees are insured under the Workers'
Compensation Act of Manitoba<(>,<)>
YES ______ or NO ________

WORKERS COMPENSATION NUMBER _______________



TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.


Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. All purchases by
Manitoba under the purchase order/contract are subject to and expressly
conditional upon the Legislature of Manitoba duly appropriating funds to
the fiscal year in which they are required to be paid. For the
multi-year contracts the RFQ/contract term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of the
next ensuing year.


GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture


INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.


PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES
Neither the bidder nor its suppliers/vendors, employees or consultants
shall make any public statement relating to the existence or performance
of the purchase order/contract in any advertising, testimonials or
promotional material without the prior written consent of the Province
of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.


CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.



ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.

Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".

Preference may be given to environmentally preferable fuels.

Preference may be given to products containing recycled/re-refined
content.

Please indicate for each item offered:
The percentage of recycled or re-refined content in the oils, fluids etc
and the percentage of post consumer recycled content of any of the
containers.


See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php.


BIDDER'S SUSTAINABLE DEVELOPMENT POLICY
The Bidder is encouraged to provide information regarding their business
activities that support sustainability in general terms and with
specific environmental improvements associated with the goods and/or
services to be offered to Manitoba. The Bidder should provide an
overview of their commitment to sustainability.


VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.

AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.


COST OF BID
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.


INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.

All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.

Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.


PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.

The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________

Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________


CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.


ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc. _________________


MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.


MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.

YOUR QUOTATION REFERENCE # (if applicable) ___________


Proposed Delivery Address:

PICK-UP AT SUPPLIER DEPOT
BY CONTRACT HAULER FOR DELIVERY
TO FIRE PROGRAM FUEL CACHES
ACCESSIBLE ONLY BY WINTER ROAD.

TBA-VARIOUS FUEL CACHES
ONLY ACCESSIBLE BY WINTER ROADS.



TENDERS TO BE RETURNED TO:

Submission Address:
Procurement Services Branch
Manitoba Finance
2nd Flr # 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca




 

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