FIREWOOD - TURTLE MOUNTAIN PROV. PARK
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 28/12/2017
ISSUED BY: Doreen Druet
TELEPHONE: 204 945-6373
Procurement Officer: Doreen Druet
- phone (204)945-6373 (or) email: email@example.com
Please contact the individual noted above if additional information or
clarification is required on the following items.
THE FIREWOOD MUST BE DELIVERED BY MARCH 16/2018 OR SOONER.
CAN MEET THE REQUESTED DELIVERY/INVOICE TIMELINES:
YES ______________ NO_______________
IF NO, STATE DELIVERY, INVOICE DATE __________________
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED AND UNLOADED TO
TURTLE MOUNTAIN PROVINCIAL PARK, MB AND RIVERS PROVINCIAL PARK, MB
(unit prices include all necessary charges e.g. freight, insurance,
This procurement is subject to Chapter 5 of the CFTA
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals
ITEM QTY DESCRIPTION DELIVERY
ITEM 10 16/03/2018
155.00 Each GSIN: N7810MATERIAL: 45884
PRICE PER CORD $ _____________
TYPE OF WOOD _________________
THE FIREWOOD MUST BE DELIVERED BY MARCH 16, 2018
CAN MEET THE REQUESTED DELIVERY TIMELINES:
YES ______________ NO_______________
A cord of wood = 2.5 cubic meters and is a uniformly stacked measure of
wood equaling 4 feet high x 4 feet wide x 8 feet long. (128 cubic feet)
or loose piled measure of wood equaling 5 feet high X 4 feet wide X 8
feet long (160 cubic feet).
220. 2.5m3 (cord)
All wood must meet or exceed the following specifications:
- Delivery and supply of up to 80 cords must be delivered to Turtle
Mountain Provincial Park and up to 75 cords must be delivered to Rivers
Provincial Park by March 16, 2018.
- Will accept any combination of species of cut and split wood except
Elm and Black Poplar.
- Firewood may be green or seasoned dry and must be sound - no more than
5%rot will be accepted.
- Firewood to be cut in lengths between 10 and 14 inches.
- Firewood must be split resulting in no pieces larger than 8 inches in
diameter and a minimum size no less than 3 inches in diameter.
-Firewood shall be subject to inspection and scaled on delivery.
- Payment of stumpage fees for firewood from crown lands will be the
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order. Quotations will be evaluated based on
product offered compared to product description/specifications
requested, price, delivery, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ Failure to
provide adequate information to evaluate the item offered may be cause
for rejection of your quote by the Manitoba Government(Manitoba).
Any product supplied must be new, unused, first quality.
Any product offered may require testing prior to acceptance.
The product offered must meet the requirements and expectations for its
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
QUALITY / ACCEPTABILITY
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right
toreject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED AND UNLOADED TO
TURTLE MOUNTAIN PROVIANCIAL PARK, MB AND RIVERS PROVINCIAL PARK, MB
(unit price include all necessary charges e.g. freight, insurance,
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
1.1. Manitoba may, in its sole discretion, immediately terminate a
purchase order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
1.2. Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. All purchases by
Manitoba under the purchase order/contract are subject to and expressly
conditional upon the Legislature of Manitoba duly appropriating funds to
the fiscal year in which they are required to be paid. For the
multi-year contracts the RFQ/contract term "fiscal year" means the
period commencing April 1st of one year and ending on March 31st of the
next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
General Inquiry Line
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitobas Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitobas Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) _________
Proposed Delivery Address:
Turtle Mountain Provincial Park maintenance yard, 22 kms south of
Boissevain off of PTH #10, Adam Lake.
Rivers Provincial Park maintenance yard, 4 kms East of the town of
Rivers from Memorial drive.
TENDERS TO BE RETURNED TO:
Procurement Services Branch
2nd Flr # 270 Osborne St. N.
Winnipeg, MB, Canada R3 C 1V7
or) Fax to (204) 945-1455
or) Email to firstname.lastname@example.org