D4.1 The Project consists of Regional Street Renewals on Portage Avenue.
D4.2 The planned treatment for each location, the project budgets, calculated based on the
respective treatments, and the assumed construction working days, provided for planning and
bidding purposes, are as follows:
D4.2.1 In general, the scope of the Project is to execute the Regional Street Renewal project
locations in D4.2, within the annual cash-flow limitations in D3.4.
D4.3 The Proponent is expected to complete the Preliminary Design of all locations listed in D4.2 ,
including:
(a) Class 3 estimates for all locations;
(b) Preliminary scheduling and staging plans for all locations, minimizing impacts to the
travelling public and local businesses, schools, and residents.
D4.4 Further to D4.3, following Preliminary Design, Detailed Design will proceed as per the
established schedule, approved by the Project Manager.
D4.5 Assumptions to be carried for the Project include:
(a) It is not expected that any construction will occur in 2020;
(b) It is expected that all construction will be completed by the end of 2021;
D4.6 Further to D4.3 and D4.4, and without limitation to the detailed scope of services outlined
throughout D4, it is expected that key issues will include (but are not limited to):
(a) Traffic management (section D4.11(a));
(b) Coordinate access with schools within the project limits;
(c) Coordination with utilities;
(d) Coordination with underground projects (section D4.11(b));
(e) Coordination with the Winnipeg Parking Authority;
(f) Coordinating with individual fronting businesses and residences, in advance of and
during construction;
(g) Coordination with development projects, events, festivals; and
(h) Public information preparation/coordination during construction.
D4.7 The Services required under this Contract are identified below:
(a) Preliminary Design Services as outlined in D5;
(b) Detailed Design Services (including Tender Preparation) as outlined in D5.3;
(i) design and specification development;
(ii) drawing preparation;
(iii) procurement process.
(c) Contract Administration Services as outline in D7;
(d) Post-Construction Services as outlined in D8.
D4.8 Within the Project phases in D4.8, the Proponent may be required – depending upon location
and technical scope of services – to conduct site investigation services, materials testing
services, geotechnical services, Underground Structures acquisitions, pipeline loading
assessments, ground-penetrating radar inspections, and/or closed circuit television (CCTV)
sewer inspection and sewer assessment.
D4.8.1 Notwithstanding C8, Fees for Subconsultants engaged to perform services in D4.8 shall
be payable as invoiced by the Subconsultant, plus an allowed handling fee of 5%.
D4.8.2 Consultant Fees for supervision of Subconsultants required to perform any services in
D4.8 shall be included in the Consultant’s fees.
D4.9 Further to D4.1 and D4.2, the Portage Avenue street renewals include;
(a) Portage Ave WB – David to St Charles:
(i) Mill & Fill as per Appendix C; and,
(ii) Coordination required with Manitoba Infrastructure to determine west project limit.
(b) Portage Ave EB – St Charles to David:
(i) Coordination required with Traffic Signals for the adjustment of the pedestrian
corridors and traffic signals as required; and,
(ii) Coordination required with Manitoba Infrastructure to determine west project limit;
and,
(iii) Installation of splash strip in the EB gutter lane as required.
D4.10 Stakeholder Relations
(a) The stakeholder relations scope should include the following:
(i) The Proponents should support City staff in developing a stakeholder relations
plan;
(ii) the Proponents should develop, in consultation with the City, a comprehensive
stakeholder list, along with contact information and will update and maintain the list
throughout the Project. The stakeholder list will identify key stakeholders in the
Project area that may be impacted by the Project. This will also include groups with
a high interest in the outcomes of the Project. The proponents will organize key
stakeholders into tiers based on needs, interests, and impacts on stakeholders and
stakeholder groups;
(iii) development of content, including maps of the Project area and a project timeline
broken into construction phases, for a project webpage that will be hosted on the
City’s website;
(iv) development of graphics, cross sections and plan views that shows the general
configuration to aid in showing the public what the Project and general vicinity of
the project will look like. The graphics will be used for the Project website and/or
public information events;
(v) meetings with key stakeholders, which may include but may not be limited to;
landowners, business owners, schools, residents, provincial or federal entities,
other City of Winnipeg departments, and with those affected by changes to traffic
flow.
(b) All stakeholder lists, contact information and correspondence with stakeholders and the
public, should be tracked by the proponents and should be returned at the end of the
Project. Stakeholder and public correspondence tracking logs and lists may be requested
by the Project team during the Project.
D4.11 Further to, the Proponent will coordinate their activities with (including but not limited to):
(a) City of Winnipeg (various departments and branches), including but not limited to Public
Works Engineering, Parks and Open Spaces, Traffic Signals, Traffic Services, Traffic
Management, Street Lighting, Underground Structures, Streets Maintenance,
