MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00520
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 23/11/2020
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
THE FOLLOWING IS A REQUEST FOR A ONE (1) YEAR SUPPLY (PLUS TWO(2),
ONE(1) YEAR OPTIONS) OF SEMI RIGID GUARDRAIL WOOD COMPONENTS FOR VEHICLE
AND EQUIPMENT MANAGEMENT AGENCY (VEMA)
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA) IS A SPECIAL OPERATING
AGENCY OF CENTRAL SERVICE
CONTACT: SHANE ANDERSON
PHONE: (204)945-6361
EMAIL: bids@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
AGREEMENT (CFTA).
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED and UNLOADED TO:
1550 DUBLIN AVENUE<(>,<)>
WINNIPEG, MANITOBA
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
return address.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/01/2022
700.00 Each GSIN: N5420MATERIAL: 37650
BLOCK, G/R, WOOD, W BEAM, 150 X 200 X 360,
#TPDB01
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 20 31/01/2022
250.00 Each GSIN: N5420MATERIAL: 37651
TIMBER, BLOCKOUT,THRIE BEAM, G/RWOOD, 150 X 200 X 554 MM,
#TPDB02
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 30 31/01/2022
500.00 Each GSIN: N5510MATERIAL: 37652
POST, G/RWOOD, 150 X 200 X 1830 MM,
#TPDE02
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 40 31/01/2022
300.00 Each GSIN: N5510MATERIAL: 37653
POST, G/RWOOD, 200 X 200 X 1830 MM,
#T-PDE05
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 50 31/01/2022
160.00 Each GSIN: N5510MATERIAL: 37654
POST,GUARDRAIL,WOOD,10 IN X 10 IN X 6 FT LONG,
AS PER SPECIFICATION # T-PDE07
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 60 31/01/2022
40.00 Each GSIN: N5510MATERIAL: 37655
POST, G/RWOOD, CRT, 150 X 200 X 1830 MM,
#TPDE09
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
ITEM 70 31/01/2022
60.00 Each GSIN: N5510MATERIAL: 39174
POST, GUARDRAIL, WOOD, BCT, 140 X 190 X 1180 MM,
AS PER SPEC #TPDF01
ITEM OFFERED IS EXACTLY AS REQUESTED ABOVE:
YES_ OR NO____
SPECIFICATIONS CAN BE FOUND AT:
https://www.gov.mb.ca/mit/traffic/guardrail.html
BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER'S NAME
B) BRAND NAME
C) PRODUCT CODE
========================================================
PLEASE NOTE THE FOLLOWING:
BID SUBMISSION:
a),,Submission address: bids@gov.mb.ca .
b),,Proposals must be submitted in PDF format or as directed. There must
be separate attachments for the Technical Proposal and the
Pricing/Financial Proposal.
c),,The subject line of the email and any attachments should be clearly
marked with the RFx number and the Proponent#s name. The submission
subject should be listed as "XXX_ -_
".
d),,Emails approaching 25 Megabytes in size may be rejected by
Manitoba#s email system. Proponents should identify the order and number
of emails that make up the electronic submission (e.g. email 1 of 3,
email 2 of 3, email 3 of 3). Upon receipt of proposal, Proponents will
receive an email confirming that Manitoba has received the Proposal.
e),,While Manitoba allows for email submissions, the Proponent bears all
risk associated with submitting its Proposal by electronic submission,
including but not limited to delays in transmission between the
Proponent#s computer and Manitoba#s email system. Proposals determined
by Manitoba to have been received later than the deadline will not be
accepted.
** WE ARE NOT ACCEPTING PHYSICAL DELIVERIES OF BIDS AT THIS TIME
Note:
If any of the above items/features are accessories they are
to be included and installed prior to delivery.
QUOTATION EVALUATION:
Generally the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will be evaluated based on suitability of unit offered
compared to the end users needs, product specifications, price,
delivery, quality of the bidder's performance in past awards and any
other terms & conditions indicated on this RFQ.
Suitability evaluation to be at Manitoba's sole discretion
Failure to provide adequate information to evaluate the item offered
may be cause for rejection of your quote by the Manitoba
Government(Manitoba)
CURRENT DRAWINGS AND SPECIFICATIONS FOR ALL GUARDRAIL PARTS ARE
AVAILABLE IN PDF FORMAT AT THE FOLLOWING:
https://www.gov.mb.ca/mit/traffic/guardrail.html
FOR TECHNICAL INFORMATION, CONTACT HARALD LARSEN 204-792-7719
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for
it's intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
PRODUCT DEMO:
In the event your company has not produced this product or a similar
product for the Manitoba Government recently, you must be prepared
to demonstrate ( at your expense) your product to Manitoba.
Bidders must be prepared to provide, if requested, references of current
users of the model offered.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
DELIVERY:
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO:
VEHICLE AND EQUIPMENT MANAGEMENT AGENCY
1550 DUBLIN AVE
WINNIPEG, MB
R3E-0L4
(unit price include all necessary charges e.g. freight, insurance,
handling etc.)
NDICATE AN APPROXIMATE DELIVERY LEAD TIME<(>,<)>
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.
TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS.
THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE
ORDER HAS BEEN ISSUED BY VEMA. THIS ORDER MAY BE PLACED VERBALLY, BY
FAX OR MAIL, BY AUTHORIZED PERSONNEL. EACH RELEASE PURCHASE ORDER WILL
HAVE A SPECIFIC REFERENCE NUMBER.
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on
the invoice.
DELIVERY INSTRUCTIONS
SUPPLIER MUST PROVIDE AT LEAST 24 HOURS NOTIFICATION FOR ALL DELIVERIES.
DELIVERIES CAN ONLY OCCUR MONDAY - FRIDAY BETWEEN THE HOURS OF 8:00AM
AND 3:00 PM CENTRAL STANDARD TIME.
DELIVERIES MADE OUTSIDE THESE TIME FRAMES WILL BE REJECTED.
DELIVERIES ARE TO BE MADE BY WAY OF A FLAT BED TRUCK TO FACILITATE
OFF-LOADING BY FORK LIFT.
ANY DELIVERIES WHICH DO NOT COMPLY WILL BE REJECTED AND RETURNED.
QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.
PLEASE QUOTE ON ALL ITEMS, AS PREFERNCE WILL BE GIVEN TO VENDORS WHO CAN
SUPPLY ALL ITEMS.
ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED
CANCELLED.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the Contract may
be amended to include additional products or locations and/or the
duration of the Contract may be
extended to continue past the expiry date specified above.
PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE CONTRACT UNLESS OTHERWISE
INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered ( as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with
or in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION:
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
Is warranty service provided on site at our premises?
Yes___ or No____
If No
Indicate the location the unit must be sent to for manufacturer's
certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service?
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
REGISTRATION/FORMS(IF APPLICABLE):
All dealer supplied forms that are required for the Department to
register/insure the unit in Manitoba must be fully completed and
provided immediately on delivery.
COSTS:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS:
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
manufacture
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where<(>
,<)>
in Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation<(>,<)>
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerised accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit
Manitobas Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX:
Is the product(s) offered subject to Manitobas Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
1550 DUBLIN AVENUE
WINNIPEG, MANITOBA
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement and Supply Chain
6TH Floor, 352 Donald St
Winnipeg, MB R3B 2H8
*** We are only accepting electronic bids at this time **
bids@gov.mb.ca
