Information de base

Numéro de référence

0000315032

Organisation émettrice

York University

Type d’appel d’offres

DDP - Demande de proposition (Formel)

Numéro d’appel d’offres

P26-111

Titre

Internet Service Provider for Student Residences

Code d’identité d’origine

PU.AC.ON.322261.C75367

Types d’accord

Accord de libre-échange canadien (ALÉC)

Approvisionnement dans le secteur parapublic

Canada-Union Européenne: Accord économique et commercial Global (AECG)

Détails

Emplacement

Canada, Ontario, Toronto

Type d’achat

Durée: 5 ans
Option: plus two (2) optional two (2) year extensions

Description

Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3

Description:
York University is seeking proposals for the supply, delivery and installation of all hardware, labour and/or costs relating to the provision of internet/Wi-Fi services for Student Residences.
The solution will include easy 24/7 access to services; minimal in-room hardware; and 24/7 technical support, with the goal of providing an “at-home experience” for the resident student that is equivalent to what is available in the surrounding area.

York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.

Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/

Pricing and Payment Terms are available on the MERX website, respectively.

Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.

Estimated Quantities:
Available within the RFP Documents.

Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca

Submission Deadline:
April 2, 2026 at 3:00:00pm EST.

Public Opening:
Not Applicable.

Conditions for Participation:
Available within the RFP document.
Mandatory Submission Requirements:

Qualifications and Experience (Sections 4.2, 4.2.1, 4.2.2) (File type: .pdf) – Required

Methodology (Sections 4.3, 4.3.1, 4.3.2) (File type: .pdf) – Required

Deliverables (Sections 6.3, 6.4, 6.5) (File type: .pdf) – Required

Financial (Section 4.4, 6.5.15) (File type: .pdf) - Required

Section 9.0 – Acknowledgement (File type: .pdf) – Required

Alternative Proposals and Joint Proposals (Sections 4.8, 4.9) (File type: .pdf) - Optional

Complete submission requirements are provided within the RFP documents.

Scored Submission Requirements:

Qualifications, Experience and References;
Methodology;
Timetable/Workplan; and
Financial Evaluation.

Complete submission requirements are provided within the RFP documents.

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.

Delivery Date:
The Selected Proponent should have a fully implemented System by December 31st, , 2026.

Duration of Agreement:
The initial term of the Agreement shall begin from the date of award for sixty (60) months, with two (2) optional twenty-four (24) month extensions for a total potential term of one-hundred and eight (108) months. All prices shall be net, firm and not negotiable for the total potential term of one-hundred and eight (108) months. Should York choose to exercise its option to extend subsequent to the initial term, any extension to the Agreement shall be upon the same terms and conditions and price.

Negotiation:
Following evaluation of all Proposals, it is York’s intention to enter into negotiations with the leading Proponents who offers the best overall value to York. York’s intention is to establish a roster of Proponent’s based respectively on the highest to lowest best overall value scores. York reserves the full and sole right to determine how many Proponent’s are included in the roster list.
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).

Supplier Prequalification (if applicable):

Not Applicable.

Responses must be submitted in English.

Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.

If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.

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Dates

Publication

2026-02-20 13h24:57 HNE

Échéance de la réception des questions

2026-03-16 00h00:00 HAE

Questions sont soumises en ligne

Oui

Date de fermeture

2026-04-02 15h00:00 HAE

Visite des lieux - marche

2026-03-11 10h00:00 HAE

Visite des lieux - marche

2026-03-11 13h00:00 HAE

Information du contact

Jason Chernecky

416-736-2100 ext. 22516

jchernec@yorku.ca

Événements pré-soumission

Type d’événement

Visite des lieux - marche

Présence

Obligatoire

Date d’événement

2026-03-11 10h00:00 HAE

Lieu

4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entr

Note d’événement

Two (2) Mandatory site visits have been scheduled as follows:
• 10:00 A.M. Eastern Standard Time, Wednesday March 11, 2026 at 4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entrance / lobby. (Arboretum Lane Parking Garage recommended for parking; Keele Campus Map).
• 1:00 P.M. Eastern Standard Time, Wednesday March 11, 2026 at 2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby. (Glendon Campus Map)
Both these site visits are fundamental to the RFP requirements and Proposal submissions.
It is expected the walk through will be attended by individuals who understand the engineering of the infrastructure.
The meeting will include an overview of this Bid Document as well as an opportunity for Proponents to ask questions.
Interested Proponents must attend the Mandatory Proponent information meeting to familiarize themselves with the Project and ascertain the extent of the work required. Proposals submitted by Proponents that did not attend both mandatory site meetings will result in the disqualification of your submission. Individuals attending the meetings must sign in and clearly indicate in the sign in sheet the name of the firm they are representing.
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Type d’événement

Visite des lieux - marche

Présence

Obligatoire

Date d’événement

2026-03-11 13h00:00 HAE

Lieu

2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby

Note d’événement

Two (2) Mandatory site visits have been scheduled as follows:
• 10:00 A.M. Eastern Standard Time, Wednesday March 11, 2026 at 4700 Keele Street, North York, M3J 1P3, Steacie Science and Engineering Library Building, south entrance / lobby. (Arboretum Lane Parking Garage recommended for parking; Keele Campus Map).
• 1:00 P.M. Eastern Standard Time, Wednesday March 11, 2026 at 2275 Bayview Avenue, Toronto, ON, M4N 3M6, York Hall Building, west entrance / lobby. (Glendon Campus Map)
Both these site visits are fundamental to the RFP requirements and Proposal submissions.
It is expected the walk through will be attended by individuals who understand the engineering of the infrastructure.
The meeting will include an overview of this Bid Document as well as an opportunity for Proponents to ask questions.
Interested Proponents must attend the Mandatory Proponent information meeting to familiarize themselves with the Project and ascertain the extent of the work required. Proposals submitted by Proponents that did not attend both mandatory site meetings will result in the disqualification of your submission. Individuals attending the meetings must sign in and clearly indicate in the sign in sheet the name of the firm they are representing.
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Processus de soumission

Type de soumission

Soumission physique

Directives additionelles d’appel d’offres

York will only consider Proposal submissions received from Proponents who have registered with MERX and have obtained the Bid Document directly from MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX prior to the Proposal due date and time will be disqualified.

All Proposals and accompanying documents must be uploaded electronically at the appropriate project on

https://yorku.bonfirehub.ca. York will NOT accept hard copy Proposals.

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