MANITOBA REFERENCE NUMBER: MB-MBPB-04V-00189
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 05/08/2020
ISSUED BY: May Aguirre
TELEPHONE: 204 945-6348
The Manitoba Department of Justice - Courts Division is requesting bid
submissions for the supply & delivery of Rolling Catalogue Cases on an
"as and when" requested basis for a 36-month term from September 1, 2020
to August 31, 2023 with an optional two (2), one (1) year extension.
NOTE:
Departmental Contact: May Aguirre
Address: 6th Floor, 352 Donald Street<(>,<)>
R3B 2H8 Winnipeg, Manitoba
Phone:(204)945-6348
Email: may.aguirre@gov.mb.ca
Please contact the individual noted above if additional information or
clarification is required on the following items.
This procurement is subject to Chapter 5 of the CFTA.
**IMPORTANT NOTICE**
Our branch is physically moving to a new location, in this regard we are
only accepting electronic bid submission via email during this
transition period. Kindly refer to the submission terms and conditions
below.
FOB/FREIGHT:
All prices quoted to be F.O.B. DESTINATION FREIGHT PREPAID, DELIVERED,
AND UNLOADED.
(unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL ONLY):
SUBMISSION ADDRESS: bids@gov.mb.ca
Bids submitted by email should include the solicitation number and the
Bidder's name in the subject line and should be sent in PDF format.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Upon submitting a Bid by email, Bidders will receive a
reply email confirming that Manitoba has received the Bid. Bidders not
receiving a reply email should contact Procurement Services Branch at
(204)945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
***BIDDERS TO INDICATE THE MANUFACTURER / BRAND NAME & PRODUCT CODE ON
EACH ITEM OFFERED. ITEMS NOT INDICATING A MANUFACTURER / BRAND NAME MAY
NOT BE CONSIDERED.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/08/2023
80.00 Each GSIN: N8460MATERIAL: 25031
CASE, CATALOGUE, ROLLING, VINYL, WITH MULTI-STAGE LOCKING TELESCOPIC
HANDLE, APPROXIMATELY 18 IN WIDE X 9 IN DEPTH X 12 IN HIGH, OVERLAP
PANEL ON TOP OPENS FOR ACCESS, SINGLE STEEL CORE HANDLE, TWO COMBINATION
LOCKS, EXTERIOR POCKETS ON FRONT AND SIDES (OPTIONAL), COLOUR BLACK<(>
,<)>
HOLIDAY LUGGAGE #SA0801
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
Pricing for Years 1 to 3: $___________
Optional Year 1: $___________
Optional Year 2: $___________
========================================================
ITEM 20 31/08/2023
20.00 Each GSIN: N8460MATERIAL: 25030
CASE, CATALOGUE, LEATHER, APPROXIMATELY 18 IN WIDE X 8 IN DEPTH X 12 IN
HIGH, OVERLAP PANEL ON TOP OPENS FOR ACCESS, DOUBLE (OR SINGLE) STEEL
CORE HANDLE, TWO COMBINATION LOCKS, COLOUR BLACK<(>,<)>
BUGATTI #1824
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
Pricing for Years 1 to 3: $___________
Optional Year 1: $___________
Optional Year 2: $___________
========================================================
ITEM 30 31/08/2023
20.00 Each GSIN: N8460MATERIAL: 25033
CART, LUGGAGE, 100 LB MINIMUM CARRYING CAPACITY, STEEL FRAME, TWO WHEELS
MINIMUM 5 IN DIAMETER, ELASTICIZED CORD, FOLDS FOR EASY STORAGE<(>,<)>
AUSTIN HOUSE #14-700
Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ____________
Pricing for Years 1 to 3: $___________
Optional Year 1: $___________
Optional Year 2: $___________
========================================================
PURPOSE:
The purpose of this Request for Quotation (RFQ) is to identify and
evaluate Bidders and their quotation capable of meeting Manitoba's
requirements for the supply & delivery of Rolling Catalogue Cases on an
"as and when requested basis" by the Department of Justice - Courts
Division.
DURATION OF CONTRACT:
To be delivered on an "as and when requested basis" for a 36-month
period from September 1, 2020 to August 31, 2023 with an optional two
(2), one (1) year extension.
IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
COST OF BID:
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications requested, price,
delivery, quality of the bidder's performance in past awards and any
other terms & conditions indicated on this RFQ.
Each product offered will be considered individually, HOWEVER, the
intent is to award this RFQ to one supplier in total (if possible and
economic to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion).
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (i.e. pictures, drawings, certifications).
QUALITY / ACCEPTABILITY:
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products shall be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions. Products rejected by the using department will be
returned to the Vendor for full credit or replacement product at no cost
to Manitoba or the contract may be cancelled.
Vendor must respond to defective product concerns within 48 hours of
receiving email/faxed documentation from Client Department.
Vendor must notify PSB immediately in writing (by fax/e-mail) of any
known defective product(s) or product recall(s) related to the
product(s) the Vendor has shipped to clients to avoid release of said
product to end users.
PRICING:
Pricing quoted is to remain firm for the duration of the contract unless
otherwise indicated by bidder.
PRODUCTS:
Any product offered may require testing prior to acceptance. The
product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specifications / description as outlined, then you must indicate all
intended deviations or changes on the return quote.
SAMPLE PRODUCTS:
Bidders may be required to provide a sample of each proposed product as
part of the evaluation process. Manitoba will notify the Bidder(s) when
samples may be required. Samples shall be supplied at no charge and
delivered FOB Destination Prepaid.
ALTERNATE PRODUCTS:
Alternate products may be considered but may require testing prior to
purchase. Any approved substitution must be of the same quality or
better and shall be billed at the contract price unless otherwise
authorized by the user department.
Vendors wishing to offer alternative product for future tenders are
invited to submit samples for long term testing and evaluation. All
samples become the property of Manitoba and will not be returned.
If an alternative product is offered, product description (including
illustrated literature if available) and manufacturers name and product
number as well as your product reference number (if applicable) to be
shown for each item offered
BRANDS:
Brand names, where shown, are for reference purposes only and are not
intended as endorsement of a particular product.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are 'more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "Environmentally Preferable Products" are as follows:
PACKAGING: Preference may be given to products which use less
packaging, packaging containing recycled content or packaging that can
be recycled, etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders to
provide details regarding the packaging, if applicable, for each item
offered.
PRODUCTS, RECYCLED OR RECYCLABLE: Preference may be given to products
containing recycled content or which may be recycled.
Bidders to provide details regarding the percentage of "Total Recycled
Content" and "Post Consumer Waste Content", if applicable, for each item
offered.
"TOTAL RECYCLED CONTENT" means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and post-consumer
waste.
"POST CONSUMER WASTE CONTENT" means the proportion of recycled material
that has been sold to a consumer and collected after their use in a
recycling program, e.g. used aluminum cans, etc.
PRODUCTS, MORE ENVIRONMENTALLY PREFERABLE: Preference may be given to
products which generally meet or exceed the above specifications and can
demonstrate satisfaction in relation to the end users requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
REPLACEMENT PRODUCTS: Manitoba may be interested in "replacement" or
"alternative types" of products which can be proven to be "more
environmentally preferable" compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a),,Accepted for this tender; or
b),,Not accepted for this tender; or
c),,Not accepted for this tender but considered for suture study/use.
See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable. Procurement
practices are one means that can be used to contribute to the growth of
Indigenous businesses. In that regard, Manitoba developed the Indigenous
Procurement Initiative (IPI). The objective of IPI is to increase the
participation of Indigenous businesses in providing goods and services
to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply Chain Division
6th Floor, 352 Donald Street<(>,<)>
R3B 2H8 Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ORDERS/ RELEASES:
The quantities shown are estimated volumes and are to be used for
evaluation purposes only and are not a guarantee of business.
Orders for items may be placed at any time during the contract period
and in various quantities. Releases off this contract will be made by
phone, fax or email by the facility. Release Purchase orders will list
the specific items and quantities required.
The vendor shall not ship any item until a Release off the contract has
been requested by authorized personnel referencing the awarded Value
Contract.
Manitoba reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
DELIVERY:
Products should be delivered and packaged in a manner that is consistent
with the normal business practices of the industry.
A packing slip must accompany each shipment. All packing slips,
exterior labeling and invoices must reference the accompanying Release
Purchase Order number.
Vendor must notify Client Department(s) immediately in writing (by
fax/email) of any delays of regular or scheduled shipments.
Vendor must respond to late shipment inquires within 24 hours.
THIRD PARTY DELIVERIES:
If deliveries are done by a 3rd party courier company, the Vendor is
responsible to make arrangements with a company whose drivers are
"AUTHORIZED / LICENSED" and "BONDED" and meet the same delivery
requirements criteria above to make such deliveries.
FOB / FREIGHT:
All prices quoted shall be FOB DESTINATION FREIGHT PREPAID. Unit prices
shall include all necessary charges for a total landed cost (e.g.
delivery, freight, insurance, handling, etc.).
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
MINIMUM ORDER REQUIREMENT:
Is there a minimum order/shipment value for FOB Destination Freight
Prepaid pricing?
Yes _____ No _____
If Yes, indicate the minimum order/shipment value $_____________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes _____ No _____
If Yes, identify the delivery charge: $_________________________
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to Manitoba?
Yes _____ No _____
Manitoba requires complete details of your Return/Replacement/Refund
Policy. The Bidder shall identify the exact detail as to what is
covered in terms of responsibility for repair/replacement/refund of
product:
________________________________________________________________
________________________________________________________________
________________________________________________________________
Any/All costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor? Yes _____ No _____
All defective products are requested to be replaced within five (5)
working days of notification/request.
If five (5) working days is not sufficient time for replacement, the
Bidder shall state the number of days required: _________days
Failure to replace rejected goods may result in release order and/or
contract cancellation in part or whole with no obligation whatsoever to
Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
RESTOCKING CHARGES:
The Bidder shall specify any restocking charges (if applicable) should a
Release Purchase Order be cancelled by the end-user/customer:
___________________%.
The Bidder shall specify, in number of working days, the amount of
notice required to allow the end-user/customer to cancel a Release
Purchase Order without any restocking charges: ______________days.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods.
The Government of Manitoba reserves the right to inspect the goods for
up to 90 days after the date of delivery.
Yes _____ No _____
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
QUANTITY:
The quantities shown are estimated volumes and are to be used for
evaluation purposes only and are not a guarantee of business.
Any unused portion at the end of the contract term will be considered
cancelled.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS:
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between the Government of Manitoba (Manitoba) and
the Vendor, the Contract may be amended to include additional products
or locations and/or the duration of the Contract may be extended to
continue past the expiry date specified above.
USAGE REPORTS:
The Vendor must provide to Procurement & Supply Chain Division an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement & Supply Chain Division. (Normally,
this request will be three months prior to the expiry date of the
current contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
GOVERNING LAW:
Manitoba requires its suppliers to adhere to Provincial laws and where
businesses use sources outside of Canada, Manitoba expects suppliers to
comply with local labour laws in the country of manufacture.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFLICT OF INTEREST:
The bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
VENDOR INFORMATION
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.
RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
TIME IS OF THE ESSENCE:
Time shall be of the essence hereof.
INDEMNITY:
The successful Bidder shall indemnify and save harmless Manitoba from
and against all losses and claims, demands, actions, payments, suits,
recoveries, judgment and settlements of every nature and description
brought or recovered against Manitoba by reason of any act or omission
of the Bidder, the Bidder's agents or employees, or sub-contractors in
the performance of this contract.
INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc.
UNFORESEEABLE EVENT:
An unforeseeable event is anything which is beyond the control of the
parties affected and which, by exercise of reasonable diligence by the
parties aforementioned, could not be avoided including, but not limited
to, the following: Fire; Explosion; Action of the Elements; Strikes;
Rationing of Materials; Adverse Government Decision; or Act of God.
Neither the Bidder nor Manitoba shall be liable to the other for any
delay in, or failure of, performance under the quotation due to an
unforeseeable event. Any such delay in or failure or performance shall
not constitute default or give rise to any liability for damages or
either party.
The existence of such causes of such delay or failure shall extend the
period for performance to such extent as determined by Manitoba to
enable complete performance by the Bidder provided reasonable diligence
is exercised after the causes of delay or failure have been removed.
INVOICING AND PAYMENT:
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba certifies that the Goods/Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
TO ASSIST IN PROMPT PAYMENT OF INVOICES PLEASE QUOTE THE RELEASE
PURCHASE ORDER NUMBER ON THE INVOICE AND ANY CORRESPONDANCE.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____
are net thirty (30) days.
CANADIAN FUNDS:
Manitoba prefers to receive quotations in Canadian funds. If the
pricing offered is quoted in a currency other than Canadian then the
currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (accounts receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____
If No, provide complete details:
Contact Person: ________________________________________________
Address: _______________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: _____________________
E-Mail Address: ________________________________________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
TO BE DETERMINED AT TIME OF ORDER PLACEMENT
TENDERS TO BE RETURNED TO:
PROCUREMENT & SUPPLY CHAIN DIVISION
Email Bid (Only) Submission Address:
bids@gov.mb.ca
