Requirement
The City of Ottawa, Multiple departments (the “City”) is requesting standing offer submissions from Offerers qualified to supply and deliver Rough Paper products on an as and when requested basis, in accordance with the specifications, Terms, and Conditions of this Request for Standing Offer (RFSO)..
Standing Offer Closing Date
All Offer submissions must be addressed to the attention of the Administrative Authority, identified herein, and uploaded to the MERX online tendering system by no later than 3:00 P.M. local time on Tuesday November 17, 2020 (REVISED DATE as per ADD#4). Late Offer submissions will not be accepted. Offers submitted by email or facsimile will not be accepted.
Inquiries and Addenda
All inquiries regarding this RFSO are to be directed to the Administrative Authority specified herein. Inquiries must be received in writing via MERX not later than Monday October 26, 2020. Should the MERX system not accept the inquiry, Offerers may contact the Administrative Authority by email. Both the questions and answers will be distributed to all potential Offerers by way of written addendum, published in MERX, without identifying the source(s) of the inquiry. The City is not obligated to respond to an inquiry or question received after this time period has elapsed. The Offerer shall not be entitled to rely on any response or interpretation received from the City unless that response or interpretation is provided by the Administrative Authority by way of addendum.
Period of Standing Offer
The period for placing call-ups against this Standing Offer shall from the date of authorization until 30 November 2023. If mutually agreed to by both parties, the agreement may be extended annually up to two (2) additional one (1) year terms, or a portion thereof, subject to:
The Supplier’s satisfactory performance of the standing offer requirements over the prior term;
The scope of work, terms, and conditions of this RFSO remaining relevant to the City’s requirements;
The City’s ongoing availability of funds and City’s Council’s budget approval of funds for the purchase of these products specified in the standing offer;
The pricing offered for the Rough Paper products by the Supplier is considered to be acceptable by the City and that such pricing is deemed to represent fair market value and the terms and conditions remain acceptable to the City and the Supplier.
