MANITOBA REFERENCE NUMBER: MB-MBPB-09U-00114
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 23/10/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
MANITOBA FAMILY SERVICES REQUIRES THE SUPPLY OF LAUNDRY GAS DRYERS FOR
PORTAGE LA PRAIRIE, MB.
CONTACT: JOSEPHINE YOUDEOWEI
Email: Josephine.Youdeowei@gov.mb.ca (Enquiries only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO THE CANADIAN FREE TRADE AGREEMENT, CFTA.
Bidder must indicate if you are able to meet the requested
delivery date of January 08, 2021 : Yes ____ OR No ____
If NO, then indicate a realistic delivery as follows:
Delivery in ___ working days or ____weeks from receipt of the order
Removal and Installation date of January 08, 2021:
Yes ___ OR No _____
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL ONLY): Bids submitted by email should
include the solicitation number, the Bidder's name and Submission date
in the subject line and must be sent in PDF format.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Bidders should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3). Upon submitting a Bid by email, Bidders will receive a
reply email confirming that Manitoba has received the Bid.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Upon receipt of proposal, Proponents will receive an email
confirming that Manitoba has received the Proposal.
Bidders not receiving a reply email should contact Procurement Services
Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 08/01/2021
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, AS DESCRIBED BELOW:
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
50 lb. capacity Gas Dryer
ONSITE VISIT IS MANDATORY
- To remove existing machine; supply and install new 50 lb capacity Gas
Dryer; entry and exit only through front or back door of Laundry
building
TO INCLUDE:
- Front loading
- Variable speed drive
- Outside air adapter
- Removable perforated poly-Teflon coated basket
- Back draft damper
- Fire suppression system
- Must be CSA approved
- Must be compatible with existing power source 208V 3 phase
- Must be compatible with existing gas hookup
- Must be compatible with existing compressed air
- Microprocessor with easy push button commands (dual digital timer type
control is preferred)
- Easy to clean lint basket/trap
- Reversing feature
- Insulated cabinet and access panels to reduce heat and noise
- Easy to service
- Must sit in existing space; facing forward
- Exhaust/venting system (insulated to reduce heat and noise) must fit
in the existing space
QUOTES TO INCLUDE:
- All costs- delivery, permits, installation of new and removal of old
(complete installation includes: disconnect, hook ups (water,
electrical, gas) and any utility modifications)
- Removal of existing Steam dryer (removal of existing dryer is as is,
where is at the time of removal)
- Taxes PST only<(>,<)> GST exempt
- Service provider name address and contact required for warranty work
- Training of equipment use and maintenance is to be included in price
WARRANTY AND MAINTENANCE
- Preferred 5 year warranty on parts and service upon installation date
not purchased date
- Service provider name address and contact required for warranty work
1. The manufacturer's warranty shall cover parts and labour costs for
the repair or replacement of defects in materials or workmanship for a
period of one year from Substantial Performance. Warranty support shall
be provided by a factory authorized service representative
2. Maintenance of the dryer in accordance with manufactures
recommendations as published in the installation and maintenance manuals
shall be the responsibility of factory authorized service representative
minimum maintenance shall include monthly checks to verify that the unit
is operating correctly
3. After each service / maintenance call submit a service report to the
Owner listing the checks, test and activities performed. Report all
deficiencies (actual or potential), recommendations to the operator and
the owner and overall condition of the unit.
4. The factory authorized service representative shall be responsible
for the start-up of the unit
5. The contractor shall submit an itemized Price to include the units
Manufacturer's extended warranty/maintenance for a period of five (5)
years from the first anniversary date of the Substantial completion.
Warranty support shall be provided by factory authorized service
representative. The extended warranty /maintenance program shall
include the following services:
1. Parts and Labour to correct any defects in materials and workmanship.
2. Provide routine maintenance in accordance with the manufacturers
recommendations.
3. Provide start-up services for each unit.
4. Provide a service report to the Environmental Services Management
team that shall consist of checklist of inspection items and maintenance
items as recommended by the manufacturer. Report all deficiencies
(actual or potential), recommendations to the operator and the owner and
overall condition of the unit.
5. The itemized Price shall cover all anticipated coast including but
not limited to parts, labour, travel and accommodation. Additional
charges shall not be passed onto the owner.
Installers/Technicians
- No in house assistance from Laundry personnel or ASD ( Accommodation
Services Division)
- Must work in consultation and conjunction with ASD Facility Manager
Stewart McKenzie
- Provide and supply a copy of their trades certificates to ASD: ex gas
fitters; electricians; welders; plumbers etc
- Hot work permits are also required from ASD prior to installation
- Must work within the MDC health and Safety protocols
- All waste materials are taken off site under the care and control/
cost of the vendor
- Contractor Pre- Construction Meeting must take place with Stewart
McKenzie prior to removal and installation of equipment
- Final inspection and acceptance to be performed by a MDC
representative
- Final acceptance of work performed by vendor to be at the MDC'S sole
discretion
- Any repairs/ modifications to existing Laundry service area during
installation and removal of machine is the sole responsibility / cost of
the vendor and must be included in quote
- All required tools and equipment for removal and installation is the
sole responsibility of the vendor (skid steers/ forklifts necessary are
not available at the MDC) must be included in quote
- Vendor will be allowed to bring an electric fork lift pallet jacks
inside the laundry building
- Vehicles on grounds will have to report to transportation department
at MDC
- All vehicles/ equipment is to be secured at all the times due to
residents residing at the MDC
MISCELLANEOUS
- Consideration will be given to match all new equipment to ensure
consistency in brand, parts, repairs etc.
- Although removal and installation of equipment may be done through the
front or back doors of the Laundry building, if the old machine has to
be dismantled in house to be removed from the building or the new
machine may have to be mantled in house due to space; this is to be
included in cost and vendor is responsible for all aspects of this job
- Tools required; equipment required to undertake this task is the
responsibility of the vendor
- Electric fork lift and pallet jackets can be used in house at the cost
of the vendor
- Removal and installation of equipment must be done with limited
interruption to Laundry services. Example Shut down of only one machine
at a time
All removal and installation must be completed January 08<(>,<)> 2021
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 20 08/01/2021
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, AS DESCRIBED BELOW:
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
120 lbs. capacity Gas Dryer
ONSITE VISIT IS MANDATORY
· To remove existing machine; supply and install two(2) new 120 lbs.
capacity Gas Dryer; entry and exit only through front or back door of
Laundry building
TO INCLUDE:
· Front loading
· Variable speed drive
· Outside air adapter
· Removable perforated poly-Teflon coated basket
· Back draft damper
· Fire suppression system
· Must be CSA approved
· Must be compatible with existing power source 208V 3 phase
· Must be compatible with existing gas hookup
· Must be compatible with existing compressed air
· Microprocessor with easy push button commands (dual digital timer type
control is preferred)
· Easy to clean lint basket/trap
· Reversing feature
· Insulated cabinet and access panels to reduce heat and noise
· Easy to service
· Must sit in existing space; facing forward
· Exhaust/venting system (insulated to reduce heat and noise) must fit
in the existing space
QUOTES TO INCLUDE:
· All costs- delivery, permits, installation of new and removal of old
(complete installation includes: disconnect, hook ups (water,
electrical, gas) and any utility modifications)
· Removal of existing Gas dryer (removal of existing dryer is as is,
where is at the time of removal)
· Taxes- PST only GST exempt
· Service provider name address and contact required for warranty work
· Training of equipment use and maintenance is to be included in price
WARRANTY AND MAINTENANCE
· Preferred 5 year warranty on parts and service upon installation date
not purchased date
· Service provider name address and contact required for warranty work
1. The manufacturer's warranty shall cover parts and labour costs for
the repair or replacement of defects in materials or workmanship for a
period of one year from Substantial Performance. Warranty support shall
be provided by a factory authorized service representative
2. Maintenance of the dryer in accordance with manufactures
recommendations as published in the installation and maintenance manuals
shall be the responsibility of factory authorized service representative
minimum maintenance shall include monthly checks to verify that the unit
is operating correctly
3. After each service /maintenance call submit a service report to the
Owner listing the checks, test and activities performed. Report all
deficiencies (actual or potential), recommendations to the operator and
the owner and overall condition of the unit.
4. The factory authorized service representative shall be responsible
for the start-up of the unit
5. The contractor shall submit an itemized Price to include the units
Manufacturer's extended warranty/maintenance for a period of five (5)
years from the first anniversary date of the Substantial completion.
Warranty support shall be provided by factory authorized service
representative. The extended warranty /maintenance program shall
include the following services:
1. Parts and Labour to correct any defects in materials and workmanship.
2. Provide routine maintenance in accordance with the manufacturers
recommendations.
3. Provide start-up services for each unit.
4. Provide a service report to the Environmental Services Management
team that shall consist of checklist of inspection items and maintenance
items as recommended by the manufacturer. Report all deficiencies
(actual or potential), recommendations to the operator and the owner and
overall condition of the unit.
5. The itemized Price shall cover all anticipated coast including but
not limited to parts, labour, travel and accommodation. Additional
charges shall not be passed onto the owner.
Installers/Technicians
· No in house assistance from Laundry personnel or ASD (Accommodation
Services Division)
· Must work in consultation and conjunction with ASD Facility Manager
Stewart McKenzie
· Provide and supply a copy of their trade's certificates to ASD: ex gas
fitters; electricians; welders; plumbers etc.
· Hot work permits are also required from ASD prior to installation
· Must work within the MDC health and Safety protocols
· All waste materials are taken off site under the care and control/
cost of the vendor
· Contractor Pre- Construction Meeting must take place with Stewart
McKenzie prior to removal and installation of equipment
· Final inspection and acceptance to be performed by a MDC
representative
· Final acceptance of work performed by vendor to be at the MDC'S sole
discretion
· Any repairs/ modifications to existing Laundry service area during
installation and removal of machine is the sole responsibility / cost of
the vendor and must be included in quote
· All required tools and equipment for removal and installation is the
sole responsibility of the vendor (skid steers/ forklifts necessary are
not available at the MDC) must be included in quote
· Vendor will be allowed to bring an electric forklift pallet jacks
inside the laundry building
· Vehicles on grounds will have to report to transportation department
at MDC
· All vehicles/ equipment is to be secured at all the times due to
residents residing at the MDC
MISCELLANEOUS
· Consideration will be given to match all new equipment to ensure
consistency in brand, parts, repairs etc.
· Although removal and installation of equipment may be done through the
front or back doors of the Laundry building, if the old machine has to
be dismantled in house to be removed from the building or the new
machine may have to be mantled in house due to space; this is to be
included in cost and vendor is responsible for all aspects of this job
· Tools required; equipment required to undertake this task is the
responsibility of the vendor
· Electric fork lift and pallet jackets can be used in house at the cost
of the vendor
· Removal and installation of equipment must be done with limited
interruption to Laundry services. Example: Shut down of only one
machine at a time
All removal and installation must be completed JANUARY 08<(>,<)> 2021
Please indicate:
Item offered is exactly as requested above:
YES _______ or NO ______
Please advise information on the product offered as follows:
Manufacturer's Name__________
Brand Name______________
Product / Style Number ________
Bidder's catalogue/reference number (if applicable) ___________
========================================================
ITEM 30 08/01/2021
1.00 Each GSIN: N7200MATERIAL: 99041020
APPLIANCE, MAJOR, AS DESCRIBED BELOW:
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
120 lbs. capacity Gas Dryer
ONSITE VISIT IS MANDATORY
· To remove existing machine; supply and install two(2) new 120 lbs.
capacity Gas Dryer; entry and exit only through front or back door of
Laundry building
TO INCLUDE:
· Front loading
· Variable speed drive
· Outside air adapter
· Removable perforated poly-Teflon coated basket
· Back draft damper
· Fire suppression system
· Must be CSA approved
· Must be compatible with existing power source 208V 3 phase
· Must be compatible with existing gas hookup
· Must be compatible with existing compressed air
· Microprocessor with easy push button commands (dual digital timer type
control is preferred)
· Easy to clean lint basket/trap
· Reversing feature
· Insulated cabinet and access panels to reduce heat and noise
· Easy to service
· Must sit in existing space; facing forward
· Exhaust/venting system (insulated to reduce heat and noise) must fit
in the existing space
QUOTES TO INCLUDE:
· All costs- delivery, permits, installation of new and removal of old
(complete installation includes: disconnect, hook ups (water,
electrical, gas) and any utility modifications)
· Removal of existing Gas dryer (removal of existing dryer is as is,
where is at the time of removal)
· Taxes- PST only GST exempt
· Service provider name address and contact required for warranty work
· Training of equipment use and maintenance is to be included in price
WARRANTY AND MAINTENANCE
· Preferred 5 year warranty on parts and service upon installation date
not purchased date
· Service provider name address and contact required for warranty work
1. The manufacturer's warranty shall cover parts and labour costs for
the repair or replacement of defects in materials or workmanship for a
period of one year from Substantial Performance. Warranty support shall
be provided by a factory authorized service representative
2. Maintenance of the dryer in accordance with manufactures
recommendations as published in the installation and maintenance manuals
shall be the responsibility of factory authorized service representative
minimum maintenance shall include monthly checks to verify that the unit
is operating correctly
3. After each service /maintenance call submit a service report to the
Owner listing the checks, test and activities performed. Report all
deficiencies (actual or potential), recommendations to the operator and
the owner and overall condition of the unit.
4. The factory authorized service representative shall be responsible
for the start-up of the unit
5. The contractor shall submit an itemized Price to include the units
Manufacturer's extended warranty/maintenance for a period of five (5)
years from the first anniversary date of the Substantial completion.
Warranty support shall be provided by factory authorized service
representative. The extended warranty /maintenance program shall
include the following services:
1. Parts and Labour to correct any defects in materials and workmanship.
2. Provide routine maintenance in accordance with the manufacturers
recommendations.
3. Provide start-up services for each unit.
4. Provide a service report to the Environmental Services Management
team that shall consist of checklist of inspection items and maintenance
items as recommended by the manufacturer. Report all deficiencies
(actual or potential), recommendations to the operator and the owner and
overall condition of the unit.
5. The itemized Price shall cover all anticipated coast including but
not limited to parts, labour, travel and accommodation. Additional
charges shall not be passed onto the owner.
Installers/Technicians
· No in house assistance from Laundry personnel or ASD (Accommodation
Services Division)
· Must work in consultation and conjunction with ASD Facility Manager
Stewart McKenzie
· Provide and supply a copy of their trades certificates to ASD: ex gas
fitters; electricians; welders; plumbers etc
· Hot work permits are also required from ASD prior to installation
· Must work within the MDC health and Safety protocols
· All waste materials are taken off site under the care and control/
cost of the vendor
· Contractor Pre- Construction Meeting must take place with Stewart
McKenzie prior to removal and installation of equipment
· Final inspection and acceptance to be performed by a MDC
representative
· Final acceptance of work performed by vendor to be at the MDC'S sole
discretion
· Any repairs/ modifications to existing Laundry service area during
installation and removal of machine is the sole responsibility / cost of
the vendor and must be included in quote
· All required tools and equipment for removal and installation is the
sole responsibility of the vendor (skid steers/ forklifts necessary are
not available at the MDC) must be included in quote
· Vendor will be allowed to bring an electric fork lift pallet jacks
inside the laundry building
· Vehicles on grounds will have to report to transportation department
at MDC
· All vehicles/ equipment is to be secured at all the times due to
residents residing at the MDC
MISCELLANEOUS
· Consideration will be given to match all new equipment to ensure
consistency in brand, parts, repairs etc.
· Although removal and installation of equipment may be done through the
front or back doors of the Laundry building, if the old machine has to
be dismantled in house to be removed from the building or the new
machine may have to be mantled in house due to space; this is to be
included in cost and vendor is responsible for all aspects of this job
· Tools required; equipment required to undertake this task is the
responsibility of the vendor
· Electric fork lift and pallet jackets can be used in house at the cost
of the vendor
· Removal and installation of equipment must be done with limited
interruption to Laundry services. Example: Shut down of only one
machine at a time
All removal and installation must be completed JANUARY 08<(>,<)> 2021
========================================================
Event Type: Onsite Visit
Attendance: Mandatory
Event date: Based on appointment
Location: Portage la Prairie MB R1N 3C6
NOTE: For site visits call Pam Fraser @ 204-856-4303 to schedule
appointment date and time.
BIDS:
Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.
Bids shall be considered firm until awarded, unless otherwise indicated.
Any exchange of information with Manitoba personnel prior to the
issuance of an RFQ is not a valid response to the RFQ and shall not be
considered.
QUOTATION EVALUATION
Generally the lowest overall price of an acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on:
Product offered compared to product description/specifications
requested, delivery, price, quality of the bidder's performance in past
awards and any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba)
PRODUCT:
Items offered are to meet or exceed the specifications indicated for the
items listed
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing,
finishing techniques and materials as required to produce a first
quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
Bidders must be prepared to provide, if requested, references of current
users of the model offered.
QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be unacceptable
for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the Vendor
for full credit or replacement product at no cost to Manitoba or the
contract may be cancelled.
DELIVERY
FOB DESTINATION, FREIGHT PREPAID TO PORTAGE LA PRAIRIE MANITOBA. (Unit
prices include all necessary charges e.g. freight, insurance, handling
etc.)
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
INSPECTION
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
WARRANTY
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba "will not" pay additional charges
while the item(s) offered are under the above stated warranty.
Potential costs associated with the location of warranty service
might be used in the evaluation of this quote
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
WARRANTY SERVICE/LOCATION
Is warranty service provided on site at our premises
Yes___ or No___
If No, Indicate the location the unit must be sent to for
manufacturer's certified and/or approved warranty service
Company name_______________________
Location (city & province)______________
Do you have a toll free phone number for warranty service
Yes______ or No______
IF YES PLEASE PROVIDE:________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
Yes ___ or No_____
If No please advise
Company name_______________________
Location (city & province)______________
COSTS
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture
TERMINATION
1.1. Manitoba may, in its sole discretion, immediately terminate a
purchase order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
1.2. Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. All purchases by
Manitoba under the purchase order/contract are subject to and expressly
conditional upon the Legislature of Manitoba duly appropriating funds to
the fiscal year in which they are required to be paid. For the
multi-year contracts the RFQ/contract term #fiscal year# means the
period commencing April 1st of one year and ending on March 31st of the
next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder. Manitoba
shall not reimburse any bidders for any costs if the RFQ is cancelled or
reissued.
AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply chain
600-352 Donald St, Canada Building
Winnipeg, Manitoba
General Inquiry Line
Ph.: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
PAYMENT TERMS
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
_________________
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
Proposed Delivery Address:
Manitoba Family Services
Manitoba Developmental Centre
840 Third Street North East
Portage la Prairie MB R1N 3C6
TENDERS TO BE RETURNED TO:
Submission Address:
Email to bids@gov.mb.ca
