D2.1 The Work to be done under the Contract shall consist of the provision of moving services and furniture assembly, for the period from January 1, 2021 until December 31, 2021, with the option of four (4) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Proponent within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on January 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) The Contractor agrees to provide relocation services including, but will not be limited to, the moving of full office suites, office furniture, computers, and panel (workstation and panel systems), office equipment, filing cabinets, computer hardware, boardrooms, other workplace items such as fridges, microwaves, fax machines, files records; as well as packing, disassembling, loading, transporting, unloading, unpacking, assembling and cleanup at the end of each move.
(b) Systems office furniture/workstations are to be reconfigured - dismantled and rebuilt according to details provided on Work Request sheets, or as specified/ directed by the Contract Administrator.
(c) The Contractor shall be prepared to respond within twenty-four (24) hours of notice being given or less for tasks indicated in D2.2(e).
(d) Submitted Work Orders (WO) requests must be filled out by the Contractor and returned via email within five (5) Business Days, unless otherwise specified.
(e) The Contractor is expected to pickup/ deliver or setup small amounts of equipment for events held at Council Building located at 510 Main, within two (2) hours notice and within eight (8) hours for larger events.
Note: Staffing levels may change based on the operational requirements for the various tasks that take place within a facility.
D2.3 The Work shall be done on an "as required" basis during the term of the Contract.
D2.3.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
D2.3.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements.
D2.4 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
