Basic Information

Reference Number

0000196981

Issuing Organization

Algoma University

Owner Organization

Algoma University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

MWAPCS.13.2021

Title

Muqua Waakaa'igan Architect and Prime Consultant Services

Source ID

PU.AC.ON.807039.C81443

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario

Delivery PointA - Previous Amendment

Sault Ste Marie, Ontario

DescriptionA - Previous Amendment

Suppliers can find the complete acquisition document(s) on MERX.com.
Procuring Entity:

Algoma University (AU)
Procurement Services
1520 Queen Street EastS
Sault Ste. Marie, Ontario P6A 2G4
Contact:
Rose Linklater
Procurement@AlgomaU.ca
Procurement Method:
Open acquisition whereby all interested Suppliers may submit a Proposal.
Description of Services:
This Request for Proposals (“RFP”) is an invitation by Algoma University to prospective Proponents to submit a Proposal for the provision of Mukqua Waakaa’igan Architect and Prime Consultant Services from qualified Architectural/Engineering firms.
Key Information

Algoma University has applied for Government funding to support this project, and upon approval, the Successful Proponent will begin full oversight of the design-build. Should the funding not be available, then Algoma University will decide on this project’s status along with the Successful Proponent.

Based on the initial concept design and construction pricing documents, we plan that the existing East Wing building should undergo a selective demolition process to reduce the building to its substructure and its vital components. This should further be validated and refined by the development of final construction documents and by working with local building officials. The programs and services proposed for Mukqua Waakaa’igan may require a footprint more significant than what the existing East Wing can provide. An expansion of the existing gross square footage will be required.

Submission Details:
All submissions must be emailed to AU Contact by the Submission Date/Time listed in the RFP Timetable below.

Public Opening:
Not Applicable

RFP Timetable:

Issue Date of RFP on MERXTuesday, April 13, 2021
Sault Ste. Marie, ON Campus - Existing Facilities Proponent Tour & Information Session with Algoma University Representatives (On-Site) at:
Algoma University, 1520 Queen Street East, Sault Ste. Marie, Ontario, P6A 2G4, check-in at main office through front doors, paid parking available. Proponents should attend thirty (30) minutes prior to start time to ensure registration is completed. Maximum five (5) attendees per Proponent.

PHYSICAL ATTENDANCE IS MANDATORY AND SUBJECT TO THE GOVERNMENT OF ONTARIO COVID-19 HEALTH REGULATIONS.Intent to Bid confirmation required via email to Contact Person (refer to Part 1 - section 3.) no later than Friday, April 23, 2021, by 2:00 p.m. (ET)
Reply to Proponents with On-Site Tour & Information Session date/time by:Wednesday, April 28, 2021
On-Site Tour & Information Session dates availableMay 12 and 13, 2021 (on-site, as required)
Deadline for Proponent Questions

It is strongly recommended that Proponents submit questions early so AU can expedite a response via MERX.com. Friday, May 21, 2021 by 2:00:00 p.m. (ET)
Deadline for Algoma University Response to Questions via MERX.comMonday, May 31, 2021
Deadline for Issuing AddendaTuesday, June 8, 2021
Submission Date and Time (electronic copies only)Thursday, June 10, 2021 by 2:00:00 p.m. (ET)
Rectification DateBy Tuesday, June 22, 2021
Notify Shortlisted Proponents of Concept/Design Presentation Date(s) By Friday, July 23, 2021
On-Site Concept/Design Presentation (Shortlisted Proponents Only)

PHYSICAL ATTENDANCE IS MANDATORY AND SUBJECT TO THE GOVERNMENT OF ONTARIO COVID-19 HEALTH REGULATIONS.Week of August 23, 2021 (estimated)
Notification to Successful ProponentBy Friday, September 17, 2021 (estimated)
All times noted are Eastern Time Zone (ET). The RFP timetable is tentative only and may be changed by Algoma University at any time. All times are according to the Contact Persons’ computer clock.
Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.

Specific Requirements -

Proponent must have a minimum of 5 years experience in the provision of Architect and Prime Consultant Services on behalf of its client(s).
Proponent and its key personnel must currently be legally able to Practice Architecture in the Province of Ontario. Therefore, the Proponent must include a copy of their Certificate of Practice (C of P) with the Proposal.
Proponent must provide proof that the necessary Insurance, WSIB Clearance, Health and Safety Policy are in place as outlined in this RFP, upon award of this RFP, to be included in the Agreement.
Proponent must have a cyber security system and plan currently in place for the safe and secure sharing and storage of information between itself and its clients.

Mandatory Submission Requirements:
6.1 Submission Components
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include with their Proposal a Submission Form (Excel) completed and signed by an authorized representative of the Proponent.
6.1.3 Rate Bid Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s), in a separate file.
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of its standard Ontario Architect Association (OAA) 600 standard form of agreement as Appendix 3 - Form of Agreement, for Algoma University's consideration as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 General Requirements Questionnaire (Appendix 5)
Each Proponent must complete the General Requirements Questionnaire and include it in a separate file. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed separate questionnaire file must be as provided in RFP.
6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement included;
d. Appendix 4 - Only to confirm Reference Information provided.
Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.
Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:
Proponents that “pass” Stage I - Specific Requirements will move on to Stage II. Proponents that “fail” (answer “no” to any criteria) will not move on to Stage II.
The following is an overview of the categories and weighting for the rated criteria to be used in Stages II through IV of the RFP. Proponents who do not meet a minimum total rated score of 60% (39/65 points) in Stage II will not be considered to proceed to Stage III of the evaluation process.
A maximum of three (3) of the highest-scoring Proposals from Stage II will advance to Stage III. If the 4th place Proposal is within one (1) point of the 3rd place Proposal General Requirements score, then the 4th place Proposal will also move on to Stage III.
All Proponents that are considered for Stage III will move on to Stage IV.
Rated Criteria Category Weighting (Points)
Stage II: GENERAL REQUIREMENTS65
A. EXPERIENCE AND QUALIFICATIONS/SUITABILITY FOR CROSS-CULTURAL APPROACH10
B. ABILITY TO LEAD WITH CONFIDENCE: CULTURAL PROJECT OF LOCAL, PROVINCIAL, NATIONAL SIGNIFICANCE17
C. APPROACH AND METHODOLOGY/ REALIZING OUR VISION TOGETHER30
D. RISK ASSESSMENT PLAN2
E. VALUE ADDED INCENTIVES/IDEAS3
F. ACCESSIBILITY (AODA) AND SUSTAINABILITY3
Stage III:
CONCEPT/DESIGN PRESENTATION15
Stage IV:
RATE BID SUBMISSION20
RFP TOTAL POINTS100
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).
Duration of Agreement:
There is an expectation that architect services of the Mukqua Waakaa’igan site will begin by September 30, 2021 (estimated) and the site will be commissioned and open to the Algoma University community and the community of Sault Ste. Marie, ON by December 2023 (estimated).
Negotiation:
At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Dates

Publication

2021/04/13 10:48:16 AM EDT

Bid Intent

Required

Bid Intent Deadline

2021/04/23 02:00:00 PM EDT

Question Acceptance Deadline

2021/05/21 02:00:00 PM EDT

Questions are submitted online

Closing DateA - Previous Amendment

2021/06/29 02:00:00 PM EDT

Onsite Visit

2021/05/12 09:00:00 AM EDT

Contact Information

Robert Battisti

7059492301 ext. 4215

rose.linklater@algomau.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2021/05/12 09:00:00 AM EDT

Location

1520 Queen Street East, Sault Ste Marie, Ontario

Event Note

Sault Ste. Marie, ON Campus - Existing Facilities Proponent Tour & Information Session with Algoma University Representatives (On-Site) at:
Algoma University, 1520 Queen Street East, Sault Ste. Marie, Ontario, P6A 2G4, check-in at main office through front doors, paid parking available. Proponents should attend thirty (30) minutes prior to start time to ensure registration is completed. Maximum five (5) attendees per Proponent.

PHYSICAL ATTENDANCE IS MANDATORY AND SUBJECT TO THE GOVERNMENT OF ONTARIO COVID-19 HEALTH REGULATIONS.

Note: Algoma University may schedule additional site visits on May 13, 2021 as required.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

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