Address:
York University
Procurement Services
4700 Keele Street
Toronto, Ontario
Canada, M3J 1P3
Description:
The objective of this RFP is to engage one (1) qualified and experienced Proponent to supply hockey equipment and related services to York’s Athletics & Recreation Department.
York anticipates that two (2) bulk orders will be placed each year, one (1) for equipment with delivery in July/August and one (1) for initial bulk order of sticks for delivery in September. On-going as-required orders will be placed throughout the term for high usage items, and as such, the Selected Proponent shall make available all requested goods and services to York for the term of the Agreement.
The following goods and services (but not necessarily limited to) shall be required during the term of the Agreement:
• Supply and delivery of all hockey equipment, skate, and stick orders;
• Access to manufacturers such as (but not necessarily limited to): CCM, Adidas, Bauer, Warrior, and True;
• Ability to supply York with a manufacturer that makes individual player patterns for goalies;
• Skate profiling on Cag-One machine or equivalent;
• Expert/professional skate profiling and skate sharpening via manual methods;
• Skate repairs (e.g. skate blade replacement, riveting, skate blade holder replacement);
• Quarterly meetings with the York representative to discuss upcoming orders and new products, at no additional cost to York, as required.
The Selected Proponent will have local shop(s) available for the service component of this Agreement.
York will only consider Proposal submissions received from Proponents who have registered with MERX (www.MERX.com) for this competitive bid. Proposal submissions from Proponents who have not registered and obtained this Bid Document directly from MERX will be disqualified.
Tendering Website:
Proponents will find the complete RFP Documents at: https://www.merx.com/
Pricing and Payment Terms are available on the MERX website, respectively.
Procurement Method:
Open tender whereby all interested Proponents may submit a Proposal.
Estimated Quantities:
Available within the RFP Documents.
Submission Details:
Proponents shall submit their Proposal response at: https://yorku.bonfirehub.ca
Submission Deadline:
May 6, 2021 at 3:00:00pm EST.
Public Opening:
Not Applicable.
Conditions for Participation:
Available within the tender document.
Mandatory Submission Requirements:
- Qualifications and Experience
- Methodology, Timetable/Workplan and Proposed Goods and Services
- Financial Considerations
- Section 9.0 – Acknowledgement
Complete submission requirements are provided within the RFP documents.
Scored Submission Requirements:
- Mandatory Requirements
- Qualifications and Experience
- Methodology
- Proposed Goods and Services Selection / Availability
- Proposed Goods and Services Quality
- Value-Added Incentives
- Timetable/Work Plan
- Financial Considerations
Complete submission requirements are provided within the RFP documents.
This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement.
Delivery Date:
Tentative Agreement start date is August 2, 2021.
Duration of Agreement:
The initial term of the Agreement shall be for twenty-five (25) months, with three (3) optional twelve (12) month extensions.
Additional Options:
Available within the tender document.
Negotiation:
York reserves the right in its sole discretion to negotiate modifications to any Proposal received without becoming obligated to offer to negotiate with any other Proponent(s).
Supplier Prequalification:
Not Applicable.
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to download the tender document which contain the most current information.
If there is a conflict between the RFP documents and this RFP Notice, the RFP documents will take precedence.
