This procurement is subject to the Quebec-New Brunswick Procurement Agreement and the Canadian Free Trade Agreement.
Bidders are requested to include specifications on product quoted with the bid.
Right to Cancel
In the event the Province of New Brunswick changes the manner in which the goods specified on this tender are obtained, the Province reserves the right to cancel the contract at any time, with 30 days advance notice to the successful vendor(s). The Province of New Brunswick will not be subject to any penalties or costs associated with contract cancellation.
***** Amendment #1 *****
Amended to address the following vendor question:
Q1: We are working on the quote request for Frames and Mats and see that annual volume is provided for each line item but in order to calculate the shipping costs for the items, please advise the quantity shipping at the same time (for example):
Qty: 10 of Line Item 1
Qty: 25 of Line Item 2..etc
A1: Those specific details are not available. Please refer to Sections 10 and 13 in the tender details below for information regarding shipping/delivery and price accordingly.
All other information remains unchanged.
***
1. Estimated Quantity Contract for the supply of Frames & Mats on an as and when required basis, to various locations, for the period of January 1, 2021 to December 31, 2021, plus four (4) additional option years exercised in one (1) year increments mutually agreed upon by both parties. If an agreement cannot be reached, GNB reserves the right to re-tender, re-award or delete the items in question.
2. Delivery time after receipt of order should be clearly indicated on the Invitation to
Tender (ITT) document and SHOULD NOT EXCEED 10 BUSINESS DAYS.
3. Samples may be required prior to award.
When providing samples, vendors must ensure that each item includes/states their own product numbers if they are not the original manufacturer, but they MUST also clearly state the original manufacturer and brand, the manufacturer's product number, and package size or
this item will be rejected.
When Samples are requested by the Province, the Samples will remain the Property of the
Province of NB for a one (1) year period. If vendors want the sample returned after the
one (1) year period, this must be requested in writing on the packing slip, attached to
each individual sample, when submitted. On this request the vendor must state the method of
return that will be charged to their company.
4. The Province of New Brunswick reserves the right to negotiate pricing, value added and
other savings opportunities with the successful proponent at time of award and throughout
the contract. Acceptance of any price changes or award of the option year is solely the
discretion of GNB. GNB reserves the right to negotiate lower pricing with vendors in the
option year. GNB may consider price increases in the option year if deemed to be reasonable
and based on market conditions, should not exceed CPI. If a mutually agreed upon price cannot be reached GNB reserves the right to re-tender, re-award or delete the item(s) in question.
5. The quantities indicated are based on historical data and are approximate. They are based the estimated quantities per year. If government requirements change the projected amounts may vary considerably.
6. Vendors should bid directly on the tender form and all shipping and related charges MUST be included in the UNIT PRICE.
7. RETURNS: The successful vendor(s) must carry all cost incurred by the client(s) for the
return of any and all products. The successful vendor(s) shall:
- not charge any restocking fees for goods ordered in error or otherwise returned to the
Supplier;
- establish return authorization and claim processing procedures for the return of
defective or damaged goods acceptable to the client(s) through e-mail, Internet portal,
etc.;
- Defective products will be returned to the Supplier to be replaced at no cost, including
freight charges, to the Client(s).
- accept and process all claims within two (2) Business Day of claim submission by Client
for all items reported as damaged, defective, not received or otherwise returned to the
Supplier in the manner in which payment was received; and
- pick-up items returned by the Client and for which a claim has been submitted within five
(5) Business Days of the claim submission.
8. Substitutions will not be delivered without the pre-authorization of Strategic
Procurement.
9. The successful vendor(s) must inform Clients at the time of order placement when
products are on back order and/or out-of-stock.
10. There is a minimum order quantity of 10 frames or mats (this would be for one order,
encompassing all frames on contract, and not per item). Vendors should also include any additional charges that may apply to orders that are below the minimum order quantity of 10 frames or 10 matts. This information will be used in selecting the best overall pricing structure for award.
11. This tender will be awarded based on the total, lowest compliant bid for all items described. All items MUST be bid to be considered. The intention is to award to one (1) single supplier based on the lowest total compliant bid meeting all specifications.
12. The Province of New Brunswick reserves the right to add or remove items, which fall
within the product category, during the term of the contract if deemed necessary by the
Province.
13. DELIVERY: Vendors must be able to deliver to the entire province in order to be
considered for an award. For information purposes only: Fredericton, Saint John and
Moncton represent approximately 80% of all volume. Vendor are encouraged to use this
information when determining their shipping costs.
14. INVOICES: Please Note: The product numbers and brands indicated on the invoice and
packing slip must match the product codes and brands on the purchase order.
- To ensure prompt payment, invoices should be submitted within 30 days of delivery.
15. QUESTIONS: All inquiries should be received seven (7) calendar days prior to the
closing date; any received less than 7 calendar days cannot be guaranteed a response.
Please reference the tender number and closing date to ensure a prompt, accurate reply.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
New Bidding Method
Instructions for Bid Submission Effective April 15th
Due to the current pandemic situation, Service New Brunswick will not be accepting paper bids. Bids will only be received in the following manner:
a. By email to: NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit proposals to any other email); OR
b. By e-bidding through NBON (when e-bidding is possible); OR
c. By fax to: (506) 444-4200 (fax received into dedicated email inbox)
Note: Proposals in response to a Request for Proposal (RFP) will not be accepted by fax.
Click here
Instructions for Bid Submission for instructions on bid submission.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000, Fredericton, N.B. E3B 5H1.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof
that the official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
PAYMENT OF INVOICES
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
Where permissible under the applicable trade agreements and the regulation under the
Procurement Act, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors.
When bid submissions are evaluated on price:
- Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by making the award to the NB supplier.
When bid submissions are evaluated on a point system:
- Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment.
- The price differential under which a NB supplier preference may be applied will vary between 2.5% and 10% depending on the total estimated value of the procurement, in accordance with the ranges set out in the regulation under the
Procurement Act.
- The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%.
The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the
Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.
