This procurement is subject to the provisions of the Quebec-New Brunswick Procurement Agreement, the Canadian Free Trade Agreement, the Canada-European Union Comprehensive Economic and Trade Agreement, the Agreement on Government Procurement under the World Trade Organization and the Comprehensive and Progressive Agreement for Trans-Pacific Partnership.
For ease of response an MS document has been posted on the New Brunswick Opportunities Network(NBON)to be filled in and returned with your bid document.
For those companies that receive bid documents from MERX you will need to register on the NBON system at www.gnb.ca/tenders to download the MS document. You are however, cautioned not to make any changes to our wording or your response may be rejected.
Should you have any trouble registering on the system please contact the HELP Line at 1-800-561-1422 in Canada or 506-444-5636 outside Canada.
No totals required.
COMPUTER SOFTWARE, FOURTH GENERATION LANGUAGES, APPLICATION GENERATORS - OTHER THAN MICROCOMPUTERS
***** AMENDMENT #4 *****
This document has been amended to add responses to bidder questions - see attachment "802111021 Bid Questions 3." All other information remains the same.
***** AMENDMENT #3 *****
This document has been amended to add responses to bidder questions - see attachment "802111021 Bid Questions 2." All other information remains the same.
***** AMENDMENT #2 *****
This document has been amended to revise attachment "Appendix B Solution Requirements." This revised attachment addresses the following:
BID QUESTIONS
Q: Comment in Row 2 refers to Column D with the Star. That is in Column C. Is there a column missing?
Yes - the numbering of requirements column has been added in the revised Appendix B.
Q:The header on Column F includes "(Grey = No Notes Accepted)". There are no cells that are greyed. Was this supposed to be the mandatory requirements?
A: Yes - the mandatory requirements cells are greyed out in the revised attached Appendix B.
Q: The comment at the bottom says "Proponents are advised to use the requirement numbering as detailed in this document when authoring responses." It appears that here is no numbering of requirements.
A: The numbering of requirements column has been added in the revised Appendix B.
All other information remains the same.
***** Amendment 1 *****
This document has been amended for administrative purposes and to answer the following vendor questions:
BID QUESTIONS
Q: How likely is it during this pandemic that on-site work will be required, given the travel restrictions in place? Can 100% of the work be done remotely?
A: Yes, it is anticipated that all work can be completed remotely.
Q2: Is there a preference for New Brunswick based vendors?
A: All vendors with an interest and ability to deliver on the services requested are eligible to submit a proposal for evaluation.
Q3: Who is the existing vendor that maintains your website? Are they eligible to bid on this contract?
A: All vendors with an interest and ability to deliver on the services requested are eligible to submit a proposal for evaluation, including the incumbent.
Q4: Why are you issuing this RFP now?
A: This RFP is being issued now to allow sufficient time for the procurement process, selection of a successful vendor and knowledge transfer period.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
New Bidding Method
Instructions for Bid Submission Effective April 15th
Due to the current pandemic situation, Service New Brunswick will not be accepting paper bids. Bids will only be received in the following manner:
a. By email to: NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit proposals to any other email); OR
b. By e-bidding through NBON (when e-bidding is possible); OR
c. By fax to: (506) 444-4200 (fax received into dedicated email inbox)
Note: Proposals in response to a Request for Proposal (RFP) will not be accepted by fax.
Click here
Instructions for Bid Submission for instructions on bid submission.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000, Fredericton, N.B. E3B 5H1.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof
that the official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents.
All discounts quoted will be considered to be without limitations.
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless the Strategic Procurement Branch has determined otherwise prior to tender closing, all prices must be extended and totaled.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
