General Scope of Work
1.1.1 The intent of this Request for Proposal is to select a contractor with appropriate
experience and expertise to provide the following services:
i) To provide inspector personnel to assess sidewalk and trail systems throughout
the City of St. Albert.
ii) Provide LiDAR of the sidewalk area from curb line to property line along the
locations of assessed areas. The lidar data files must be in LAS (LASer) format
with attached imagery. This item is budget dependent and might be removed from
consideration during scoring.
iii) Grade/score the condition of the sidewalk and/or trail surfacing with the condition
score system provided by the City and provided in Appendix 2.
iv) Review score and provide an overall rating of surfacing per block or road segment.
v) Provide recommended repairs/restoration to ratings/scores provided with an
estimated cost associated with each repair/restoration type. Costs should be as
current as possible and contain a contingency of 10%. The City may ask for
examples or proof of costing methodology to ensure accuracy.
vi) Providing costs estimates for repairs/restoration to the following scenarios:
• Cost of all repairs/restoration required.
• Costs to repair priority locations (worst condition) only.
• Costs with a budget of $500,000 and $1,000,000. This
scenario would require an estimated timeline (number of
years) to address all repairs.
• Costs to bring an overall average condition rating indicated
by City at time of award. This would include timeline with
suggested work plan to achieve proposed rating.
vii) Provide schedule of sidewalk/trail project schedule per year of project for areas to
be assessed.
viii) Present the City with end of year and project report showing progress of
inspections, data collected and overall rating captured.
ix) Resolve any technical and/or instrumentation issues arising from any of the
technologies proposed and/or installed by the contractor. Provide all equipment,
transportation and other incidentals required to complete the requested inspection
including a required on-street permits from the City.
x) Provide written as well as digital reporting to the City of all completed work at the
end of the season. Contractor must provide data system redundancy in order to
accommodate any data corruption and/or loss.
xi) Provide data in a format to place into Road Matrix, version 6.4.1 within sidewalk
module. Data as well is required to be placed in the City’s current GIS system.
The City currently uses ArcPro 2.4.0. The preferred format for GIS for data entry is
by a feature class or shapefile. Excel files must be in a .CSV file format and
include longitude, latitude and neighbourhood.
xii) Meet with City on a bi-weekly and prior to each monitoring year to discuss changes
to locations for measuring within the program, potential issues collecting data and
provide additional project updates or information as required.
xiii) Provide a monthly invoice indicating areas completed as well as completed and
ongoing tasks related to this program. The invoice should show % billed and
outstanding for financial review. No additional costs above the approved contract
budget should occur or be invoiced without approval by the City.
1.1.2 The resulting agreement will be in place for a three-year period (2021, 2022 and 2023).
1.1.3 Payment to the successful contractor will be made based on actual measurement of pay
quantities of work performed in accordance with the contract.
1.1.4 Optional Contract Extension may occur and is contingent upon budget approval,
contractor performance and upon agreement after accepted unit prices are provided
within the final year (2023) of the active contract. This may extend the contract for up to
an additional two years (2024 and 2025). The City may cancel the extended contract
and return to a competitive bid as it sees fit.
