5P420-22-0014/B - Special Event Coordinator for Jasper Indigenous Exhibit Grand Opening – Jasper National Park (5P420-22-0014/B)

5P420-22-0014/B Special Event Coordinator for Jasper Indigenous Exhibit Grand Opening – Jasper National Park

BIDS RECEIVED BY FAX AND EMAIL WILL BE ACCEPTED AS OFFICIAL.

Parks Canada is not currently accepting bids via SAP Ariba, you must submit your bid

VIA FAX OR EMAIL AS INDICATED IN THE SOLICITATION DOCUMENT.

BIDS RECEIVED IN-PERSON OR BY COURIER WILL NOT BE ACCEPTED.

The only acceptable email address for responses to the bid solicitation is

soumissionsouest-bidswest@canada.ca . Bids submitted by email directly to the Contracting Authority or to any email address other than

soumissionsouest-bidswest@canada.ca

will not be accepted.

The only acceptable facsimile for responses to bid solicitations is 1-866-246-6893.

The maximum email file size that Parks Canada is capable of receiving is 15 megabytes. The Bidder is responsible for any failure attributable to the transmission or receipt of the emailed bid due to file size.

The Bidder should be cognisant of the size of the email as a whole, and not only the attachments. Please take into consideration that some attachments, when sent, may be resized during the email transfer. If the email size is too large, the Bidder should send the bid in multiple emails properly labeled with the solicitation number, project name, and indicate how many emails are included (ex. 1 of 2).

Emails with links to bid documents will not be accepted. Bid documents must be sent as email attachments.

REQUIREMENT

Jasper National Park requires professional services to plan and host a 3 day grand opening event with ~200 formal attendees from Indigenous Partner groups. This event is anticipated to include a Thursday/Friday arrival, Saturday event, and Sunday departure.

While the event is scheduled for September 2023, the final contract date of October 31 st

is to account for project closing activities.

PERIOD OF CONTRACT / DELIVERY DATE

The period of the Contract is from date of contract to

October 31, 2023

inclusive.

SET-ASIDE FOR INDIGENOUS BUSINESS

This procurement is set aside under the federal government's Procurement Strategy for Indigenous Business (PSIB) as detailed in Annex 9.4 of the Supply Manual entitled “Requirements for the Set-Aside Program for Indigenous Business”.

ENQUIRIES

All enquiries of a technical and contractual nature are to be submitted to the Contracting Authority.

Enquiries regarding this solicitation must be submitted in writing and should be received no later than seven (7) business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer NOT being provided.

INFORMATION

National Parks Regulations require that all work is to be performed in accordance with the ordinances, laws, rules and regulations set out in the National Park Act.

Bidders that consider themselves qualified to provide this Work and intend to submit bids on this project should obtain documents from the Government Electronic Tendering Service through the Government of Canada tendering service at

www.canadabuys.canada.ca/en/tender-opportunities . Addenda, when issued, will be available from the Government of Canada tendering service. Bidders that elect to base their bids on documents obtained from other sources do so at their own risk. Late submissions will not be considered.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada. Parks Canada has made every effort to provide equivalent documents in both official languages, however, if you find any discrepancies between the English and French documents, please notify the contract officer listed in this opportunity as soon as possible so that we can rectify the situation.