Basic Information

Reference Number

00003305001

Issuing Organization

Ontario Shared Services

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

tender_17047

Title

Project: tender_17047 - Hybrid Meeting Rooms

Source ID

SCRIBE

Details

Location

Ontario

Purchase Type

Not Stated

Dates

Publication

2022/11/15 09:29:00 AM EST

Closing Date

2023/01/20 11:00:00 AM EST

Contact Information

Jason MacDonald

416-417-8013

Description

The Ministry is issuing this RFB to acquire Hybrid Meeting Room Services on behalf of the Ontario Public Service (OPS).

The Ministry will select a single Bidder to provide Hybrid Meeting Room Services to Ontario Public Service (OPS) offices distributed across the province of Ontario.
The Agreement will be for an initial period of three (3) years with the option to extend for two (2) additional terms of up to one (1) year each, at the sole discretion of the Ministry.
Scope of Work
The OPS has approximately 1,440 boardrooms with video conferencing services across the province of Ontario. Approximately 450 of those rooms are equipped with standard based endpoints such as Cisco SX20 and Polycom Group 310 of which 46% have reached End of Life (EoL) and the balance of Legacy Equipment will reach EoL by mid 2024. Approximately, 70 rooms have equipment that is still under warranty and 381 have no warranty or support. In addition, 207 endpoints do not meet ITS minimum encryption standards. Currently, the existing 450 standard based endpoints are connecting to Microsoft Teams meeting using Cloud Video Interop.

In 2020, Infrastructure Technology Services (ITS) established Microsoft Teams Rooms as its new standard for boardroom video conferencing service and has since enabled 40 Hybrid Meeting Rooms with Microsoft Teams Video Conferencing Equipment. Over the course of the next few years, ITS will decommission some, or all, of the Legacy Equipment and convert all of the legacy meeting rooms to Hybrid Meeting Rooms.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued by the originator of the notice. MERX asks you to contact the buying agency directly for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the main tender document and/or on this notice abstract.

Toutes les modifications associées à cet avis d’appel d’offres ainsi que les documents, les plans et les spécifications sont générés par l’entité responsable des achats (l’acheteur). S’il vous plait, contactez-le directement pour les addenda. Veuillez notez qu’il se peut que les fournisseurs soient obligés de s’inscrire directement avec l’acheteur. Vous pouvez trouver leur coordonnées dans le document principal ou dans l’abstrait de l’avis d’appel d’offre.

Source: https://ontariotenders.app.jaggaer.com/