ESTIMATED QUANTITY CONTRACT
To be delivered as and when required for the period indicated at the request of the department. Quantities or dollar values stated are an estimate made in good faith and may vary considerably. The Province of N.B. reserves the right to purchase more or lesser amounts depending on requirements.
This Invitation is a joint purchase for the Provinces of New Brunswick, Nova Scotia and Prince Edward Island. Official documents needed to submit bids may be obtained free of charge from the New Brunswick Opportunities Network at www.gnb.ca/tenders.
Bidders are requested to include specifications on product quoted with the bid.
This procurement is subject to the Quebec-New Brunswick Procurement Agreement and the Canadian Free Trade Agreement.
The Province of N.B. will allow government funded bodies to purchase goods or services using long term contracts awarded as a result of an Invitation. By submitting a bid the bidder indicates that it agrees to extend the same pricing to government funded bodies as per the terms and specifications in the Invitation document.
Amendment #1
The note the following question and answer:
Question: No. 10 of the Tender Specifications: Vendor MUST be certified by CGSB, listed on the CPL and is authorized to use CGSB CPL mark and reference number on the label of the GARMENT. Proof of certification may be required before an award is made.
Please confirm if the manufacturer having CGSB certification and being listed on the CPL will suffice, or does the bidder need to have this?
Answer: The Vendor MUST be certified by CGSB, listed on the CPL and is authorized to use CGSB CPL mark and reference number on the label of the GARMENT.
All other information remains the same.
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**This is a Joint Procurement led by the Province of New Brunswick (PNB), issued on behalf of the following organizations:
- New Brunswick Natural Resources and Energy Development
- Nova Scotia Department of Natural Resources
- Newfoundland & Labrador Department of Natural Resources
- Prince Edward Island Department of Communities, Land and Environment
The Province of New Brunswick will lead the procurement process.
The Province of New Brunswick's Standard Terms and Conditions shall apply to this tender and the governing legislation for the tendering process shall be the Procurement Act and Regulations of PNB.
All communications, inquiries or questions should be received seven (7) calendar days prior to the closing date; any received less than 7 calendar days cannot be guaranteed a response. Please reference the tender number and closing date to ensure a prompt, accurate reply. NOTE: In order to speed up requests, we recommend inquiries be submitted by Email:
bidquestionssoumissions@snb.ca
The bids will be evaluated by the procurement authorities of each of the four provinces
prior to a final decision to award a contract. The contract will be awarded to the lowest compliant bid based on the total price of the quantities provided for the coveralls, shirt and pants only. Optional pricing for reflective tape herein will not be used in the evaluation of bids.
The intention is to award this contract to a single vendor based the on the best overall value for the four provinces. The decision of the procurement authorities shall be final.
Notification of award will be made by the PNB, based on the evaluation and pending required
approvals. Each Province will be responsible to establish their own purchase order
contract, identifying processes for placing and managing their own orders, arranging for
invoicing, etc.
Should any other jurisdictions be delayed or unable to obtain approval for award due to
unforeseen reasons, PNB reserves the right to proceed with award for its portion of this
contract.
A sample of the products bid may be requested during the Evaluation period to validate the specifications provided prior to award. The sample must be provided at no cost to PNB, and will be returned upon your request and at no cost to PNB.
PNB reserves the right to extend this contract of supply to the Broader Public Sector. By submitting a Bid on this tender, the Bidder agrees to extend the same pricing to other eligible Broader Public Sector institutions as per the terms and specifications in the tender.
**Please see the attached documents for a detailed description of the items.**
Invitation to Tender Specifications:
1. Estimated Quantity Contract to supply fireline workwear, one piece "coveralls" and two
piece "shirt and pant", on an as and when required basis, for the period September 1, 2020 to August 31, 2022, with two (2) additional one (1) year mutually agreeable optional renewals. If a vendor chooses not to accept the option year, PNB reserves the right to re-tender, re-award or delete the items in question.
2. Delivery time after receipt of order should be clearly indicated on the Invitation to
Tender (ITT) document and should not exceed 60 business days.
3. For evaluation purposes, vendors are requested to provide detailed specifications on the
product being bid with their bid submission.
4. Estimated quantities for the first year of the contract are as follows (quantities are
an estimate made in good faith and may vary considerably, we reserve the right to purchase
more or lesser amounts depending on requirements):
- New Brunswick : 30 coveralls, 50 shirts and 50 pants
- Newfoundland : 20 coveralls, 100 shirts and 100 pants
- Nova Scotia : 10 coveralls, 20 shirts and 20 pants
- Prince Edward Island : 10 coveralls, 10 shirts and 10 pants
5. Only one price per item is acceptable. Different prices per size will not be considered
and may be grounds for disqualification.
6. All charges for sewing the organization's supplied crest to the garment is to be
included in the unit price.
7. For information purposes only the historical size range purchased are as follows:
Small-Large = 60%
XL = 25%
XXL = 15%
8. There is a minimum orders quantity for this contract of 10 units for coveralls or 10
units of shirt and pants combination.
9. COLOURS:
- Shirt and Coveralls: Yellow Colour #C5110
- Pant: Navy Colour #C1934
10. Vendor MUST be certified by CGSB, listed on the CPL and is authorized to use CGSB CPL
mark and reference number on the label of the GARMENT. Proof of certification may be
required before an award is made.
11. All shipping/delivery charges must be included in the unit price for the addresses
indicated below:
NB
Department of Natural Resources and Energy Development
Hugh John Flemming Complex
1350 Regent Street
Ancillary Building, Room 275
Fredericton, NB
E3C 2G6
NL
Department of Fisheries and Land Resources
FEIS Division
P.O. Box 2006, 192 Wheelers Road
Corner Brook, NL
A2H 0J1
NS
Nova Scotia Department of Natural Resources
23 Creighton Road
Provincial Warehouse
Shubenacadie, NS
B0N 2H0
PE
Department of Communities, Land and Environment
Forests, Fish and Wildlife Division
Western District
183 Upton Rd.
Charlottetown, PE
C1A 7J8
12. Prices bid must be firm for the two year contract, September 1, 2020 to August 31, 2022. PNB reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract, including the option years. Any price increases during the option year should not exceed CPI.
13. If due to new product development or acquisition of new brands by the vendor, PNB
reserves the right to accept substitute product of equivalent quality with better unit
pricing during this contract. Any such product must be sampled and approved by PNB prior
to acceptance.
This is a tender notice only. In order to submit a bid, you must obtain official tender documents from the New Brunswick Opportunities Network, another authorized tendering service or as indicated in the tender notice.
New Bidding Method
Instructions for Bid Submission Effective April 15th
Due to the current pandemic situation,Service New Brunswick will not be accepting paper bids. Bids will only be accepted by electronic transmission.
Click here
Instructions for Bid Submission for instructions on bid submission.
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All bids must be stated in Canadian Funds.
All tenders must be F.O.B. destination, freight prepaid.
Sales taxes should not be included in the unit, extended or total prices.
This Invitation is being conducted under the provisions of the Procurement Act and Regulation as of the date of the issuance of the Invitation. Bidders may obtain a copy of the Act and Regulation on-line free of charge Procurement Act, Regulation or a paper copy may be purchased from the Queen's Printer, Province of N.B., P.O. Box 6000,Fredericton, N.B. E3B 5H1.
All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the
Official Languages Act in the delivery of those services. For more information, please refer to the
Official Languages Act.
QUESTIONS:
Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line.
EMAIL ADDRESS: bidquestionssoumissions@snb.ca
NOTE:
This email account is strictly for the receipt of questions on open opportunities. This email is not for the submission of bids.
COVID-19 Restrictions for Workers entering New Brunswick
All suppliers and workers entering the province of New Brunswick for work purposes must comply with the requirements established by WorkSafe NB and Public Health, including isolation requirements where applicable.
Click here for more information on these requirements.
The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider.
Under Canadian law (and international agreements), your Bid must arrive separately and independently, without conspiracy, collusion or fraud; see http://www.competitionbureau.gc.ca/eic/site/cb-bc.nsf/eng/home for further information.
A bidder must obtain official bid documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the
New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB),
BIDSAlert (operated by Tendering Publications Ltd.) and
MERX (operated by Mediagrif Interactive Technologies). Failure to submit the official bid documents or provide proof
that the official bid documents were properly obtained will result in rejection of the bid. In order to facilitate the evaluation process, Bidders are requested to respond in the same format as the official bid documents.
Where the estimated value of the goods or services to be procured is below
the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick or the Atlantic Region. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; b) secondly, New Brunswick vendors; and c) thirdly, Atlantic Suppliers. The preference will be applied based
on the price differential
between the lowest acceptable bid and the bid receiving preferential treatment. Unless otherwise indicated, there shall be no limit on the price differential under which a preference may be applied. The decision to apply a preference will be at the sole discretion of Service New Brunswick.
All discounts quoted will be considered to be without limitations.
Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied.
Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and
subsequently enter into negotiations with the second preferred vendor.
No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch.
Unless the Strategic Procurement Branch has determined otherwise prior to tender closing, all prices must be extended and totaled.
The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract.
Pay Equity
Does your organization have 50 or more employees?
The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government.
Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission.
To complete the online module and obtain your certificate, please visit www.gnb.ca/payequity. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca.
Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request.
All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to
Recycle NB's website and the
Designated Materials Regulation for specifics.
Direct Deposit
The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form).
Please click on the link below to view the Direct Deposit Form.
https://www2.snb.ca/content/dam/snb/Procurement/DirectDepositVirementDirect.pdf
