The National Capital Commission (NCC) is proceeding with a Request for Proposal (RFP) for the provision of Maintenance Management Services, for the Southern Park Lands. The maps included with this RFP clearly present the boundaries of the Contract with respect to the location where the Work is to be performed. Southern Park Lands Contract Sites:
1. Airport Parkway (undeveloped lands)
2. Hog’s Back Park
3. Hog’s Back Road
4. McCarthy Woods Corridor (undeveloped lands).
5. Revelstoke Undeveloped (undeveloped lands).
6. Riverside Drive (North of Bank)
7. Riverside Drive (South of Bank)
8. Vincent Massey Park
The Maintenance Management Contract consists of providing Landscape and Civil Maintenance as well as Snow and Ice Control and Waste/ Cleaning Operations on NCC Sites located within the National Capital Region as more precisely indicated on the maps that form part of this RFP. The Contract also includes specialized Maintenance programs, some Event Support and certain reporting obligations. These services are summarized below, but not limited to the following:
Landscape Maintenance
Turf cutting, trimming, watering, edging, top dressing, seeding or over-seeding, aerating, fertilizing, etc.;
Tree/Shrub safety & clearance pruning/trimming, cultivating, edging, mulching, cutting and removing, stumping, winter protection, tree protection, etc.;
Annual, bulb and perennial: mowing of daffodils, planting/removal, watering, fertilizing, cultivating, edging, hand weeding, pinching, roguing, winter protection, plant division-perennial, etc.;
Non-desirable vegetation/nest/small animal control inspecting and removing as needed. Civil Maintenance
Roadways, parking lots, walkways, pathways, sidewalks, steps and trails
All Surfaces: inspecting/reporting, sweeping, removing hazards (leaves, encroaching vegetation, etc.), providing emergency services such as accident clean-ups, etc.;
Asphalt: providing emergency pothole/sinkhole fillings;
Concrete/Masonry (curbs, gutters, granite sets, etc.): re-setting, correcting, etc.;
Gravel/Granular/Stone Dust/Natural/Decorative: levelling, grading, etc.;
Wood: repairing, maintaining structural integrity, sanding, painting, etc.
Systems
Lighting & electrical (bollards, kiosks, panels, conduits, lamp standards, etc.) visually inspecting, reporting defects, minor repairs, securing, cleaning, relamping, providing line locates, etc.;
Drainage (catch basins, manholes, ditches, Bioswales, tunnels, etc.) inspecting, reporting, cleaning, erosion/flood control prevention, providing line locates, water level control, removing surface water, etc.;
Plumbing, irrigation and water (fountains, water and sewer lines, pit toilets, washroom facilities, pump systems, irrigation controls, etc.) inspecting, cleaning, repairing, maintaining, replacing, water testing, providing portable toilets, providing locates, etc.
Fixtures & furniture (NCC furniture only) (fences, stone walls, guardrails, barricades, flags, bollards, garbage receptacles, signs, etc.) inspecting, repairing, replacing, cleaning, removing graffiti, painting, staining, displacing furniture, etc.
Snow and Ice Control (roadways and parking lots; walkways, pathways, sidewalks, steps and building access; buildings; utility service access, trails, lanes, fire lanes, open spaces, fields, etc.): Providing equipment/supplies, removing, blowing, plowing, shovelling, clearing, cleaning, sweeping, de-icing, stockpiling, transporting, disposing, providing flood control & emergency services, etc.
Waste/ Cleaning Operations (all surfaces): Organic and inorganic litter and debris pick-up; waste receptacles, cleaning and proper disposal; outdoor fixtures and furniture and hard surface cleaning; graffiti cleaning/removal (on all surfaces including, but not limited to, walls, bridges, tunnels, posts, signs, trees, escarpments, etc.); posters and foreign objects removal; spring clean-up; spills removal; bridge and tunnel cleaning and flushing. Special Site Requirements
Providing Additional services that may be outside of typical site activities. Site specific requirements can be above or below typical standards and site limits. Special Maintenance Programs
Floral Program:
Providing, transporting, planting, maintaining, replacing, watering, fertilizing and removing approximately 325 annuals and 1,350 bulbs per Year.
Mulching and Composting.
Providing and spreading mulching and composting material as indicated in 4.8.1.5. Program Support
For all NCC programs:
When requested by the NCC, provide details of your Contract-related activities that contribute to the carbon footprint of the NCC’s programs. These data include, but may not be limited to, the following: types of vehicles used and total kilometres traveled for all program support activities; type of Equipment used and total fuel consumed for all program support activities; and total amount of waste picked up and/or generated by NCC programs. Event Support Program.
For a fixed number of events occurring Yearly.
Perform line locates, monitoring, regular Maintenance, site restoration, etc.;
Staff, operate and manage a picnic site reservation system and the revenue it generates.
Land Management Services
Report non-compatible land use, encroachments and infractions on NCC Lands;
Provide sound Maintenance practices to ensure continued preservation of NCC Lands;
Abide by land management plans, principles, policies and regulations;
Respect all land use agreements and regulations. Reporting Requirements
Remit to NCC all reports required.
ADDRESS ENQUIRIES IN WRITING TO:
allan.lapensee@ncc-ccn.ca
Enquiries regarding this RFP must be submitted in writing to the Contracting Authority as early as possible within the solicitation period. Enquiries should be received no later than ten (10) business days prior to the date set for solicitation closing to allow sufficient time to provide a response. Enquiries received after that time may result in an answer not being provided. To ensure consistency and quality of the information provided to Bidders, the Contracting Authority shall examine the content of the enquiry and shall decide whether to issue an amendment. All enquiries and other communications related to this tender sent throughout the solicitation period are to be directed ONLY to the Contracting Authority Non-compliance with this requirement during the solicitation period can, for that reason alone, result in disqualification of a proposal
CONTRACT TERM: With this RFP, the NCC will conclude a five-year (5) Contract beginning April 1, 2021 and ending March 31, 2026. At the discretion of the NCC, the Contract term may be extended by two (2) additional consecutive one (1) Year Terms at the same terms and conditions.
BID CLOSING DATE: Wednesday, September 23, 2020 at 3:00 EDT(addendum 1)
PROCUREMENT METHOD: Best value between Technical & Financial proposals
SEND PROPOSALS TO: National Capital Commission’s Bid email at
Bids-soumissions@ncc-ccn.ca
. Refer to NCC tender file # AL1817
Bidder has the choice to submit his/her proposal in either English or French.
There is no public opening scheduled.
This procurement is subject to Canadian Free Trade Agreement (CFTA) but considered excluded coverage and exempt from the Agreement on Government Procurement - World Trade Organization etc,
The official Government Electronic Tendering Service website is http://buyandsell.gc.ca . Please ensure that you download your document from this site, in order to obtain all information related to the tender. It is your responsibility to ensure that you have received all the posted tender information to ensure tender compliance and not be disqualified.
