Basic Information

Reference Number

0000306341

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202509003

Title

P00333_Electrical Input_Gare du Palais

Source ID

PP.CO.QC.583475.C106262

Details

Location

Canada, Quebec, Capitale-Nationale

Job Location

Gare du Palais, 450 Rue de la Gare-du-Palais
Québec, Quebec
Canada G1K 3X2

Description

Following an assessment of the electrical input at Gare du Palais by Gemitech in March 2024, the technical report showed that several major and critical components had reached, and in some cases exceeded, their useful life. The purpose of this call for tenders is to select an Electrical General Contractor to carry out the work for the retrofit replacement of the main components of the 600V main substation, as well as, the retrofit replacement of the main components of the 600V secondary substation, including the 120/208V and 480V modules.

In order to submit a Tender, the Tenderer must comply with the following criteria:

Tenderer has the following minimal insurance coverage:

Wrap-up liability insurance for companies: for a minimum amount of five million dollars ($5,000,000) per event, with a total amount of at least ten million dollars ($10,000,000);
Automobile liability insurance for a minimum amount of two million dollars ($2,000,000) per event;
All-risk insurance for the Contractors' equipment; and
All-risk construction site insurance for an amount equal to the sum of the contract price and the full value of the products and materials to be incorporated into the work

Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety. Provide a letter signed by an authorized representative of a recognized financial institution, stating that if the Tenderer is awarded the Contract, they will issue the required Performance and Labour & Material Bonds in favour of VIA dated and signed by an authorized representative of the Surety following contract award.

Bid Bond (10%)
Performance Bond (50%) and Material/Labour Bond (50%)

The work must reach final completion by August 30th, 2026026.
General Contractor must have a minimum of 10 years’ experience as well as a minimum of 5 years experience in Heritage properties.
Subcontractors must have a minimum of 5 years’ experience in their related expertise of work.
Tenderer confirms his Tender complies with all requirements, specifications and commits to respect them during the entire project duration.
Tenderer commits to respect VIA’s Contractor Safety Guidelines
Tenderer must have attended the Mandatory Site Visit

Dates

Publication

2025/11/12 02:39:04 PM EST

Bid Intent

Required

Bid Intent Deadline

2025/12/03 04:00:00 PM EST

Question Acceptance Deadline

2025/12/03 04:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2025/12/10 04:00:00 PM EST

Onsite Visit

2025/11/20 10:00:00 AM EST

Contact Information

Sylvie Rathier

514-871-6301

sylvie_rathier@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Irrevocable Letter of Credit

- License Required

- Safety Standards Plan

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/11/20 10:00:00 AM EST

Location

Gare du Palais - Main Lobby, 450 rue de la Gare du Palais, Québec, QC

Event Note

Tenderer must arrive 15 minutes prior to the start of the visit to sign the on-site Visit Register.
Gare du Palais - Main Lobby,
450 rue de la Gare du Palais, Québec, QC
Contact: Sarina Akl, 514-218-7249
While on the Railway property, you will be required to wear a safety hat, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Tenderers must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety. (P	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Site Super	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the projec	Yes	Yes
Doc. 5 - Resources & Team_HSE Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Commissioning Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissioning Representative who will be involved in the project	Yes	Yes
Doc 5 - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5 - Quality & Safety Program_QA document	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5 - Quality & Safety_HSE document	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested.	Yes	Yes
Doc. 5 - Quality & Safety_Letter	Tenderer to submit their CNESST LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_Summary	Tenderer to submit their CNESST WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc. 5 - Quality & Safety_AMP	Provide a copy of the AMP confirmation letter	Yes	Yes
Doc. 5 - Quality & Safety_Licences	Provide a copy of your RBQ licence, your CCQ certificate and the attestation from Revenue Québec (NEQ)	Yes	Yes
Doc. 5 - Quality & Safety_Power outage	Submit the power outage planning table duly completed. General Contractor must show the number of outages and their respective duration by zone.	Yes	Yes
Doc. 5 - Certificate of Insurance_5M	Submit Insurance certificate with required coverage as stated in Document 5, Section 8	Yes	Yes
Doc. 5 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 5 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Doc. 5 - Technical data sheets	Submit all technical data sheets requested in the specifications and drawings in order to assess the technical validity of your proposal.	Yes	Yes
Doc. 5 - Generator	A plan must be submitted describing all preventive measures that the contractor plans to implement to ensure the reliability of the equipment and respond quickly in the event of a technical failure.	Yes	Yes
Additional documents	You can add any other supporting documents not listed above	No	No
No entries

Additional Bidding Instructions

General Contractors must complete their Intention to Bid on MERX by the date indicated on page 4 of the ITT.
General Contractors must submit their bids in 2 distinct folders. Folder 1: Qualitative, Folder 2: Financial

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

It is mandatory to return the PRICING sheet separately from your Qualitative bid documents.
This financial offer must be sent in a PDF and Excel version. Please ensure you fill out all tabs on the Excel sheet.

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.