400-082023 - RFP Auditor Services

***PLEASE REFER TO THE LINK BELOW FOR THE FULL RFP DOCUMENT***

Invitation
The Alliance for Healthier Communities (the “Alliance”) is inviting auditors (“Consultants”) in Ontario, Canada, to submit a proposal for the provision of auditor services. 

About the Alliance for Healthier Communities

History
The organization was officially incorporated November 30, 1982 under the name “Association of Ontario Health Centres (AOHC)”.  It is a registered charity in good standing (107796732 RR 0001).  The AOHC came into being as programs and funding systems and evolved to promote primary health care and health promotion programs in Ontario.
In 2010, the AOHC embarked on an Information Management Strategy, including the undertaking of the largest procurement of an electronic medical record system in Canada.  To date, the organization continues to lead and support its members in Information Management and Business Intelligence under this Strategy.
In 2018, AOHC re-branded and legally changed its name to Alliance for Healthier Communities/Alliance pour des communautés en santé.

Purpose and Mission
The Alliance for Healthier Communities (“Alliance”) is the voice of a vibrant network of community-governed primary health care organizations. Alliance members serve diverse communities across the province of Ontario, and they are rooted in the communities they serve. They share a commitment to advancing health equity through the delivery of comprehensive primary health care.

Our Vision: Equitable health and wellbeing for everyone living in Ontario.

Our Mission: Advance comprehensive primary health care and advocate for changes in Ontario’s health and social systems to address inequities.
The Alliance has a dual role: 

• To improve the health and wellbeing of people in Ontario who face barriers to health.
• To ensure our members have the critical resources and policies to fulfill their mission in the communities they serve.

• 2022-23 Revenue:  $13.3 million
• Revenue Sources:  membership fees, program fees, grant funding
• Types of Expenses:  salaries and benefits, conference, administration, vendor services, project specific expenses
• Types of Assets:  cash, term deposits, accounts receivable, prepaid expenses, capital assets
• Types of Liabilities:  accounts payable, accrued liabilities, deferred revenue
• Location:  Alliance’s books are located electronically on the corporate network and records are maintained on the Bookkeeper’s network drive.
• Tools:  Alliance uses Quickbooks Premium Nonprofit Edition 2023.  Payroll is outsourced to Ceridian Payroll Services.
• Staff:  Finance personnel consists of the Bookkeeper, Chief Executive Officer, Director of Corporate Services and Office Administrator.
• Current auditor services:  annual audit, annual charity return and general advice.

1. Prepare audited financial statements and schedules in accordance to Alliance’s fiscal year ending March 31 and upon request.  This includes:

• A preliminary review of all accounts with the Bookkeeper virtually via a secured drive set up by the Auditor.
• Conducting the audit work virtually via a secured drive set up by the Auditor.
• A review of the draft audited financial statements virtually or in-person with the Bookkeeper and CEO.
• A review of the draft audited financial statements virtually or in-person with the Audit Committee.
• A presentation of the audited financial statements with the Board of Directors virtually or on-site at the Alliance office.
• Preparation of final audited statements (consolidated) in English and French.
• Presenting and/ or answering questions on-site at the Annual General Meeting.

2. Preparation of notes to the financial statements.
3. Use appropriate accounting practices in the Statement of Operations to track up to 20+ projects.
4. Format statements from the trial balance as per designated project numbers.  There is not a separate general ledger account for each project, rather, each project’s income/ expenses are tracked as individual “departments” (referred to as “classes” in the accounting software) and are easily segregated based on a specific project number.
5. Prepare detailed notice to reader statement detailing Ministry of Health (MOH) projects (when applicable) and funds for the year.
6. Prepare additional project statements that must be audited separately depending on the requirements of the funders.  Additional projects vary from year to year.
7. Provide electronic copies of the financial statements in English and French.
8. Complete annual reconciliation reports for projects funded by the Ministry of Health (MOH) (when applicable).
9. Issue a Management letter to the Alliance.
10. Prepare Alliance’s Annual Charitable Return.

11. Conducting other special audit engagements as required (i.e. grant funding) or provide professional advice regarding specific accounting inquiries.  (i.e. HST, T2200).
12. Preparing and submitting other legislatively required filings as per their respective deadlines.