RFQ 400-052022 - Request for Quotes HR Organization Review

The Alliance for Healthier Communities (the “Alliance” and formerly Association of Ontario Health Centres) is inviting Organizational Design and/or Human Resources Consultants (“Consultant”) in Ontario, Canada to submit a quote for an organizational review.

Project Summary
The Alliance has recently developed a new strategic plan and introduced a hybrid office model.  The purpose of the organizational review is to assess the existing staff resources and member service offerings to identify opportunities that will optimize service delivery and maximize resources that align with the new strategic plan and hybrid model.

The Alliance is non-unionized, a fairly flat organization with little hierarchy and about 35 staff in total.

The purpose of this request for quote is to have an understanding of the project cost for budgeting.  There is no guarantee that a Consultant will be selected through this RFQ process.  However, should a Consultant be selected, the Alliance reserves the right to request for references.

Scope of Services and Deliverables
The Consultant will be expected to complete the below.

• Kick off meeting with Alliance to understand the requirements and confirm the list of documents to be shared with the Consultant.
• Review relevant documents to have a better understanding of our organization structure and strategic priorities.  This includes but is not limited to strategic plan, operational plan, staff job descriptions, organization chart, financial budget, anti-Black racism audit report, etc.
• Conduct key informant interviews and/or surveys with staff.
• Analyze the findings and recommend organizational changes that aligns with our strategic plan and hybrid work model.  Recommendations that supports high quality work with a manageable workload and the positions required to meet present and future goals and fosters collaboration and minimizes duplication of effort are to include but is not limited to:
  • Positions required, job description changes, position title changes;
  • Optimal reporting structure and work streams clustering of areas of responsibilities;
  • Mechanisms that foster consistent, clear and timely communication.
• Develop a draft report with the findings, and the Consultant’s recommendations and action plan.
• Present draft report and recommendations to the CEO and Manager, Corporate Services for review and feedback.
• Develop final report based on the feedback.  Final product to be in Word format and presented to the Leadership Team and staff.

• Extensive experience in conducting organizational design reviews and providing expert advice on recommended changes.
• Demonstrated expertise in facilitating conversations with all levels of staff.
• Experience with project planning and project management.
• Experience with developing actionable recommendations for organizational design change implementation.
• Experience with small (under 50 staff) not-for-profit organizations and an understanding of resource challenges commonly faced by not-for-profit organizations.
• Experience with non-profit organizations.
• Demonstrated experience of anti-racism and anti-oppressive practices with a focus on anti-Black racism and anti-Indigenous racism in the workplace.
• Excellent writing skills with the ability to produce detailed yet concise reports.