Basic Information

Reference Number

0000303313

Issuing Organization

CEDEC

Owner Organization

Not-for-Profit / OBNL

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

20250922

Title

CEDEC - Flagship Report Workshop Communications

Source ID

PP.CO.QC.864485.C87422

Details

Location

Canada, All of Canada, All of Canada

Delivery Point

contracts-contrats@cedec.ca

Description

REQUEST FOR PROPOSALS:

Issue date: September 22, 2025
Closing date and time: September 26, 2025, at 5:00 p.m. (17:00)
Submit to: contracts-contrats@cedec.ca
Contract period: Sept 29, 2025, to December 31, 2025

The Community Economic Development and Employability Corporation (CEDEC) is the federally designated and financed Official Language Minority Community (OLMC) organization responsible for economic and labour market development in Quebec.
CEDEC strengthens the contribution of English speakers and the OLMC to Quebec’s economic growth while addressing economic disparities. Its mission is to generate tangible economic impacts for English speakers, businesses, social enterprises, and communities, while contributing to the vitality of Quebec society.
CEDEC is repositioning itself as a creative, imaginative organization that uses research to identify promising economic opportunities and mobilize collaboration among public, private, and civil society partners to take advantage of these opportunities.
The Community Economic Development and Employability Corporation (CEDEC), based in the Province of Quebec, is requesting proposals for contractors to provide Communications and Marketing services.
This Request for Proposals (RFP) contains specific details and timelines and should be reviewed carefully prior to submitting a proposal. Incomplete or late proposals will not be considered.
Thank you for your interest.

STATEMENT OF PROFESSIONAL SERVICE NEEDS
CEDEC is staging a one-day workshop on November 13, 2025, and a two-hour pre-event on November 12, 2025. This Workshop will bring together government, business, and civil society leaders to:

Validate promising opportunities for economic growth in 2026–2028.
Co-design a roadmap to help individuals, businesses, social enterprises, and communities seize promising opportunities.
Strengthen collaboration so that the Official Language Minority Community in Quebec (OLMCQ) contributes fully to—and benefits fully from—Quebec’s prosperity.

The Workshop event will be framed around a thirty-page Flagship Report, which will also be used to facilitate a series of breakout sessions during the workshop.
CEDEC seeks a contractor to provide a comprehensive communications strategy and support services, including event branding, key message development, promotional material creation, social media post development, media relations, and event communications support.

STATEMENT OF WORK

The contractor will work closely with CEDEC to:

Develop an event communications strategy that:
- Tells the story of this event and of CEDEC in clear, compelling terms.
- Defines communications objectives, audiences, channels, and key messages.
- Includes event branding, narrative framing, and media positioning.
Design event visual branding aligned with CEDEC’s existing identity, including:
- Event identifier (logo/wordmark).
- Colour palette and fonts.
- Visual assets for both the flagship report and the workshop event.
Prepare and execute a promotion and activation plan that includes:
- Social media and digital distribution tactics (pre- and post-event).
- Media engagement plan (press releases, interviews, placements).
- Stakeholder invitations, mail-outs, and on-site promotional materials.
- Metrics for evaluating communications impact.
Produce communications content and materials, such as:
- Editing, finalizing, and producing the public version of a thirty-page Flagship Report in English, then translating and designing the French version.
- Presentations, speeches, articles, videos, and social media content.
- Event signage, banners, podium designs, broadcast graphics, and promotional materials.
Provide event-day support and post-event follow-up, including:
- On-site communications management and coordination with vendors.
- A post-event drip campaign (emails, recap articles, image/video packages, and feedback tools).

REQUIRED EXPERIENCE AND QUALIFICATIONS
In their proposals, service providers must specifically demonstrate through concrete examples their experience and qualifications regarding the following:

- Demonstrated expertise in strategic communications, branding, and event support.
- Experience developing communications strategies for public-facing reports/events.
- Strong track record in producing high-quality bilingual (English/French) content.
- Creative design capabilities for reports, digital assets, and event branding.
- Experience supporting mission-driven, not-for-profit organizations.
- Demonstrated project management capacity to deliver on time and on budget.
- Ability to work collaboratively with CEDEC in a team-based approach.
- Competitiveness and clear value of the proposed budget.

PROPOSAL REQUIREMENTS
Proposals responding to this RFP must contain the following elements:

1. A cover letter summarizing your proposal.
2. A professional curriculum vitae or business prospectus demonstrating that you have the experience and qualifications necessary to undertake this contract.
3. A competitive proposal that reflects fair market value. All expenses associated with this work are the responsibility of the contractor and should be reflected in the professional fees quoted.
4. Three examples of event communications undertaken for clients in both English and French.
5. Three references from past clients.

Proposals must be sent by email to the following address contracts-contrats@cedec.ca. All proposals must have RFP: Flagship Report Workshop Communications in the subject line, be complete as per the requirements of this RFP, and received by the closing date (see above).

NEXT STEPS
CEDEC may retain one or more proposals for consideration and conduct follow-up interviews. All candidates that have responded to this RFP will be informed about the status of their proposal after the closing date.

Questions about this RFP are welcomed. All questions should be received no later than September 24, 2025, and should be sent by email to contracts-contrats@cedec.ca . Please put RFP: Flagship Report Workshop Communications in the subject line of all inquiries.

This Request for Proposals (RFP) has been prepared by the Community Economic Development and Employability Corporation (CEDEC). CEDEC considers the material in this RFP to be proprietary and confidential. The contents of this RFP must be held in confidence by recipients and used only to prepare a proposal for consideration by CEDEC.

Dates

Publication

2025/09/22 05:38:04 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/09/24 12:00:00 PM EDT

Questions are submitted online

Closing Date

2025/09/26 05:00:00 PM EDT

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

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