Basic Information

Reference Number

0000183836

Issuing Organization

City of Ottawa

Owner Organization

Transportation Services Client Unit

Solicitation Type

RFT - Request for Tender (Formal)

Solicitation Number

01320-96872-T01

Title

OC Transpo Bus Loop Winter Maintenance

Source ID

PU.MU.ON.6700.C70679

Details

Location

Canada, Ontario, Ottawa

Purchase Type

Duration: 01 Nov 2020 to 15 Apr 2021

Description

Description:
Request for Tender No. 01320-96872-T01 OCTranspo Bus Loop Winter Maintenance

Requirement:
The Transportation Services Department, Transit Operations Branch of the City of Ottawa is seeking bids from qualified vendors to provide all labour, equipment, and materials for the snow clearing maintenance and removal at three (3) main Transit Way bus loop stations; Blair, Hurdman and Tunney’s Pasture, in accordance with the Specifications, Terms and Conditions of this RFT.

Bidders Meeting /Site Visits
Site Visits will be provided to Bidders to ensure all are aware of the details and services expected of them.
Site Visits will be held at the following locations and time:
Date: Tuesday, September 29, 2020, from 1:00 p.m. to 2:30 p.m.
Locations: First Site Visit: Blair Station
Second Site Visit: Hurdman Station
Third Site Visit: Tunney’s Station
Time: 1:00 p.m. at First Site Visit: Blair Station
Bidders should gather by the entrance to Blair Station wearing proper PPE, including a mask at 1:00 p.m.
Bidders who do not attend the site meeting will not be precluded from submitting Bid.
Bidders planning to attend the meeting should register and email the following information to the Contracting Authority no later than 5:00 p.m. on the Business Day prior to the Bidders Meeting:
Attendee’s full name; Job title; and Company name
The Bidders Meeting may be cancelled if the Contracting Authority does not receive confirmation to attend by any Prospective Bidders by the deadline as noted above.

Inquiry Period:
All inquiries regarding this RFT are to be directed to the Contracting Authority specified herein. Inquiries must be received in writing via MERX not later than Thursday, 1 October 2020. Should the MERX system not accept the inquiry, bidders may contact the Contracting Authority by email. Both the questions and answers will be distributed to all potential bidders by way of written addendum, published in MERX, without identifying the source(s) of the inquiry. The City is not obligated to respond to an inquiry or question received after this time period has elapsed. The bidder shall not be entitled to rely on any response or interpretation received from the City unless that response or interpretation is provided by the Contracting Authority by way of addendum.

Closing Date:
All tender submissions must be received no later than 3:00 P.M. local time on Thursday, 8 October 2020. Late tender submissions will not be accepted. Tenders submitted physically, by email, or by facsimile will not be accepted. Offers received after this date and time will not be considered, and will be returned, unopened, to the Bidder.
Unofficial bid results shall be published by MERX as soon as possible after that time.

Contracting Authority:
All enquiries concerning this notice should be submitted by email to the Contracting Authority identified below:
David Baird
Senior Purchasing and Policy Officer
Supply Services
City of Ottawa
Cell. 613-809-0569
Email: David.Baird@ottawa.ca

Dates

Publication

2020/09/24 10:30:49 AM EDT

Question Acceptance Deadline

2020/10/01 12:00:00 AM EDT

Questions are submitted online

Closing Date

2020/10/08 03:00:00 PM EDT

Onsite Visit

2020/09/29 01:00:00 PM EDT

Contact Information

David Baird

613-580-2424 ext. 25118

david.baird@ottawa.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2020/09/29 01:00:00 PM EDT

Location

Blair Station

Event Note

Bidders Meeting /Site Visits
Site Visits will be held at the following locations and time:
Date: Tuesday, September 29, 2020, from 1:00 p.m. to 2:30 p.m.
Locations: First Site Visit: Blair Station
Second Site Visit: Hurdman Station
Third Site Visit: Tunney’s Station
Time: 1:00 p.m. at First Site Visit: Blair Station
Bidders should gather by the entrance to Blair Station wearing proper PPE, including a mask at 1:00 p.m.
Bidders who do not attend the site meeting will not be precluded from submitting Bid.
Bidders planning to attend the meeting should register and email the following information to the Contracting Authority no later than 5:00 p.m. on the Business Day prior to the Bidders Meeting:
Attendee’s full name; Job title; and Company name
The Bidders Meeting may be cancelled if the Contracting Authority does not receive confirmation to attend by any Prospective Bidders by the deadline as noted above.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Request Prompt Payment Discount

Yes

Payment Delay

15 Day(s)

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Price Schedule
An electronic Price Schedule forms part of this RFT and is available through MERX please see the Microsoft Excel attachment entitled "01320-96872-T01 PRICE SCHEDULE "A" Bus Loop Winter Maintenance". Bidders shall complete Price Schedule in its entirety. Bidders are required to transfer the "Total Tender Price Schedule "A" amount into Merx. Failure to submit the electronic Price Schedule in the same form it was provided may result in rejection of the Bid.
All line items in Price Schedule shall be in accordance with the terms, conditions, and Part D - Specifications of this RFT.
In the event of any discrepancy between the unit price and the extension, the unit price shall govern.

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