Advance Procurement Notice
Construction of Energetic Materials Evaluation Laboratory
Valcartier Defence Research and Development Centre (Qc)
(with Security Requirements)
Purpose of this Advance Procurement Notice
This is not a bid solicitation nor a request for proposals.
This is an advance notice for a potential contract with anticipated security requirements to provide interested contractors an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that this solicitation will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.
Description of the Project and Services
This project involves the construction of a new energetic materials property testing laboratory, with a gross area of approximately 990 m², at DRDC Valcartier, with the aim of replacing existing facilities that have reached the end of their lifecycle.
The project also includes the installation or modification of the site’s service networks, including water, sewer, electricity, and communications services, as well as site design, including roadways, fences, and other features. The project is designed to obtain a “Green Globes” Certification.
It is anticipated that the following solicitation will proceed as noted in the table below. This is conditional on the contract receiving approval to proceed from DND.
Contract Number: DV143010_78228
Title: Construction of Energetic Materials Evaluation Laboratory
Approximate Estimate: 19 885 000.00$
Anticipated Posting: November 2025
Contract Award and Anticipated Security Requirements
To be eligible for contract award, a bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.
The anticipated security clearance level for this contract is Designated Organization Screening (DOS).
Industrial Security Program Sponsorship
Defence Construction Canada (DCC) is providing contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, contractors that intend to submit a bid for this procurement and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.
Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at:
https://www.dcc-cdc.gc.ca/industry/security-requirements.
In their sponsorship request application to DCC, contractors are asked to quote the following information, among other things:
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Advance Procurement Notice (APN) number (Project number on the MERX notice);
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Contract number: DV143010_78228; and
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Level of clearance requested to be sponsored for.
Sponsorship Process
Upon receipt, DCC will review the sponsorship request application and will communicate directly with the contractors to provide assistance for the completion of the sponsorship request packages.
Once DCC has determined, at its entire discretion, that a contractor:
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has started the sponsorship process prior to the solicitation (Contract number listed on their request for sponsorship) being advertised on MERX,
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has met all the material requirements of the sponsorship request package, and
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has submitted a bid
DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.
Questions
Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Any questions relating to this Advance Procurement Notice can be addressed to:
Disclaimer
DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.
