The District of Hudson’s Hope is seeking the services of a qualified vendor to supply a New Dump Body Single Axle Plow Truck with Multi-Position Front Plow and (5) Five yards box (rear hinged). The vehicle will be used by the Public Works Department to perform all manner of general public works duties from hauling gravel and solids, plow snow and application of winter sand/ salt mix.
The existing Plow Truck, unit # 2, may be retained, unless the District accepts the optional trade-in of our existing truck: 2007 International Workstar, single axle, serial number 07134323. The current odometer reading 62,000 kms (approx.). The trade-in (see picture) will also consist of the currently installed front and underbelly plows. If the District does accept the trade-in option, the District will not surrender the trade-in existing Plow Truck until the delivery and acceptance of the new one.
The selected vendor will undertake all duties associated with supplying the New plow truck according to the Specification Schedule.
• The vendor will deliver the vehicle to the Public Works Department @ 11605 Ross Street, Hudson’s Hope, BC.
The District of Hudson’s Hope will be responsible for the following items:
• Hudson’s Hope will not accept the new plow truck equipment until all systems have been checked and approved by the Director of Public Works and the Lead hand. A maximum of five (5) business days will apply for this inspection period.
• Hudson’s Hope will permit prospective vendors to view and test the proposed trade-in unit at a time and place agreeable to prospective vendors and the District.
If Hudson’s Hope accepts the trade-in option, Hudson’s Hope will prepare the trade-in vehicle #2 for collection by the successful vendor within five (5) business days of acceptance of the replacement vehicle:
o Include currently installed front and belly plows,
o Include warning light systems such as amber rotating lights,
o Include a copy of service history records, (if requested)
o Remove mobile radio equipment,
o Remove fire extinguisher(s),
o Remove first aid equipment, and
o Remove any other equipment deemed necessary by the municipality unless otherwise negotiated between the successful vendor and the municipality.
General Conditions
1. The District of Hudson’s Hope assumes no responsibility or liability for costs incurred by vendors pursuant to the Request for Tender (RFT).
2. Vendors must certify their tender bid as firm for acceptance for a period of forty-five (45) days following the closing date of the RFT.
3. The RFT and the tender reply of the successful vendor will become part of any contract awarded as a result of this RFT.
4. The District of Hudson’s Hope reserves the right to do any of the following:
a. Negotiate with any tenderer at any time, including for the purpose of negotiating changes to a tender after tender opening,
b. Accept any tender even if the tender contains material defects or omissions and even if the tenderer has failed in any respect, whether material or not, to fully comply with the Tender.
c. Evaluate tenders on any basis whatsoever and accept any tender that the District of Hudson’s Hope considers will best serve its interests.
d. By submitting a tender, a tenderer agrees that the liability of the District of Hudson’s Hope to that tenderer for any breach or breaches of any contract “A” arising in connection with the tender process is limited to $500 in total.
e. Tender replies are to indicate prices in Canadian funds.
f. Tender replies may be withdrawn by written notice only, provided that such notice is received in the office of the Director of Public Works prior to the time and date set for the opening of the tender replies.
g. Tender replies must be submitted using this document. Vendors may, however, include any additional data, information, or samples deemed pertinent. All material contained in the tender reply must be clearly legible.
h. Alternate bids may be considered. However, alternate bids must be submitted as separate Invitation to Tender replies, as defined in section G, “Instructions to Vendors and Format of Reply”.
i. Submissions in response to this RFT may become public information, in accordance with FOIPPA legislation, unless vendors specifically request that certain parts of their replies, other than costs, remain confidential.
j. Any notice required to be given in this contract shall be deemed to be duly given to the District of Hudson’s Hope if sent by mail or email addressed to the:
Director of Public Works,
Public Works Department,
District of Hudson’s Hope,
9904 Dudley Drive
Hudson’s Hope, BC, V0C 1V0
mokles.rahman@hudonshope.ca
and to the contractor if sent by registered mail addressed to the Contractor at the address set forth in the proposal.
k. The District of Hudson’s Hope will assume no responsibility for oral instructions or suggestions. All correspondence regarding this tender must be directed to and will be issued by the Director of Public Works.
l. Any vendor who finds any uncertainties, discrepancies, errors or omissions from any part of the Tender shall notify the Director of Public Works in writing by mail or email at mokles.rahman@hudsonshope.ca. Such notification does not obligate the District of Hudson’s Hope to make changes but, if the Director of Public Works deems that changes are desirable, the District of Hudson’s Hope will, at the discretion of the Director, notify all vendors in writing and/or by posting amendments to the Invitation to Tender on the https://www.merx.com
m. All prices and notations must be typewritten or written in ink. No erasures are permitted. Mistakes must be crossed out and corrections typewritten or written in ink adjacent thereto, and initialed in ink by the proper signing officer of the vendor.
n. Any dispute arising under this contract shall be resolved according to the laws of the Province of British Columbia. The jurisdiction of said disputes will be the Peace Region area.
o. Vendors will be notified in writing if, and when an award has been made. No information will be given out between the time set for tender openings and the time the award has been made.
p. The contractor shall fully indemnify the District of Hudson’s Hope from and against any and all liability or expense by way of legal costs or otherwise in respect of any claim which may be made for a lien or charge at law or in equity, or to any attachment for debt, garnishee process or otherwise.
q. Prospective vendors must submit proof of current liability insurance greater than or equal to $2,000,000. (The requirement for this tender is waived by the municipality.)
r. Prospective vendors must submit proof of current Workers’ Compensation coverage. (The requirement for this tender is waived by the municipality.)
s. During the process of supplying the goods/services awarded as a result of the Invitation to Tender, the successful vendor must conform to all regulations as stipulated in the current Workers’ Compensation Board Occupational Health & Safety Regulations and the District of Hudson’s Hope Safety Policy and Procedures manual.
t. The successful vendor must maintain a valid Peace Region inter-municipal or District of Hudson’s Hope business license for the duration of the contract. (The requirement for this tender is waived by the municipality.)
u. The District of Hudson’s Hope may, by notice of default to the Contractor, terminate the whole or any part of this contract if the Contractor fails to perform any provision of this contract within the time specified, and to the satisfaction of the District of Hudson’s Hope.
v. In the event the District of Hudson’s Hope terminates this contract, in whole or in part as provided in clause v, the District of Hudson’s Hope may procure services similar to those terminated, and the Contractor shall be liable to the District of Hudson’s Hope for any excess costs for such similar services.
w. The contractor shall not be liable for any excess costs under clause w, if failure to perform the contract arises by reason of strikes, lockouts, acts of God or the acts of the District of Hudson’s Hope.
x. For anything done or supplied in connection with this contract, the Contractor shall indemnify and save harmless the District of Hudson’s Hope, its servant and agents from and against all claims relating to labour, materials, inventions, copyrights, trademarks or patents, and from all such claims in the subsequent use and operation thereof after delivery to the District of Hudson’s Hope.
y. Subcontract work is not permitted unless specifically agreed to between the District and the successful vendor.
