Basic Information

Reference Number

0000305068

Issuing Organization

NL Provincial Health Shared Services Supply Chain

Solicitation Type

RFSQ - Request for Supplier Qualifications - Prequalifications (Formal)

Solicitation Number

2025-5223(C)

Title

Leased Residential Housing for Newfoundland and Labrador Health Services (NLHS)

Source ID

PV.MN.NL..1083209.C2876801

Agreement Types

Atlantic Procurement Agreement

Canadian Free Trade Agreement (CFTA)

North American Free Trade Agreement (NAFTA)

The Atlantic Procurement Agreement

Details

Location

Canada, Newfoundland and Labrador

Purchase Type

Term: 2025/10/31 12:00:00 AM NDT - 2026/06/30 12:00:00 AM NDT

Description

NL Health Services (NLHS) is administering this RFSQ on behalf of all Health Zones. This RFSQ is intended to pre-qualify vendors to participate in the future process for obtaining leased residential housing for the immediate need as well as future need. Only vendors who have been pre-qualified under this RFSQ will be eligible to participate in the process.

The RFSQ will not directly result in a contract or any other legally binding obligation(s) as its sole intent is to establish a vendor pool for an upcoming or future open call process to secure leased housing. Once the vendor pool is established, the process will be initiated which will ultimately select a preferred bidder(s) to enter into contract negotiations.

This will be in accordance with the specifications and requirements set out in this RFSQ, as well as the Public Procurement Act.

Landlords must abide by the Residential Tenancies Act 2018.
https://www.gov.nl.ca/dgsnl/landlord-tenant/

The vendor pools that are created as a result of this RFSQ will be available until June 2026.

Note this RFSQ will remain open until February 5th, 2026. Vendor submissions will be accepted and reviewed on a bi weekly basis beginning September 18th, 2025 and those that are deemed compliant will be added to the qualified suppliers pool.

PLEASE BE ADVISED THAT DUE TO THE RESTICTIONS OF THE MERX PLATFORM, IN ORDER TO REVIEW THE PROPOSALS SUBMITTED AND ADD COMPLIANT BIDS TO THE POOL OF QUALIFIED SUPPLIERS, IT IS REQUIRED THAT WE CLOSE THE OPEN CALL ON A BIWEEKLY BASIS. PLEASE NOTE THE RFSQ WILL CLOSE BIWEEKLY BUT GET REPOSTED IMMEDIATLEY AND THIS PROCESS WILL CONTINUE UNTIL THE FINAL POSTING WHICH THE CLOSING DATE WILL REMAIN AS INDICATED ABOVE (February 5th, 2026).

*Please download the documents attached to this posting as some changes have been made.

Dates

Publication

2025/10/16 03:32:44 PM NDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/10/27 02:00:00 PM NDT

Questions are submitted online

Yes

Closing Date

2025/10/30 02:00:00 PM NDT

Contact Information

Roxanne Norman

open.calls@centralhealth.nl.ca

Required Acknowledgement

Terms & Conditions

Bidder has read, understood and is in agreement with all of the terms & conditions and requirements associated with this RFSQ.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Schedule A - Specifications	Is Schedule A, completed in its entirety, included with the bid submission, as required?	Yes
Schedule B -Bidding Sheet	Is the Bidding Sheet (Schedule B), completed in its entirety, included with the bid submission, as required?	Yes
Schedule C -Bidder Information Form	Is the Bidder Information Form (Schedule C), completed in its entirety, included with the bid submission, as required?	Yes
Schedule D - Privacy and Confidentiality Agreement	Will Schedule D - Privacy and Confidentiality Agreement be completed in its entirety and submitted upon award if you are the preferred bidder?	Yes
Acknowledgement of Addendums	I have read, understood and am in agreement with each of the addendums posted to the web site relative to this RFP including Questions and Answers for this RFP that have been posted/responded to on the website.	Yes
Acknowledgement of Terms & Conditions	I have read, understood and am in agreement with all of the terms & conditions and requirements associated with this RFP	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Schedule A	Schedule A - RFP - Specifications - 2025-5223(C)	Yes	No
Schedule B	Bidding Sheet	Yes	No
Schedule C	Bidder Information Form	Yes	No
Schedule D	Privacy / Confidentiality Oath (awarded vendor is required to submit upon request)	No	No
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