B3. SITE INVESTIGATION
B3.1 Further to C3.1, the Proponent may view the Site without making an appointment at
Millennium Library Parkade
251 Donald Street
Winnipeg Manitoba R3C 3P5
B3.2 The Proponent is advised that the current parking access revenue control system is fully
operational at the parkade.
B3.3 The Proponent is responsible for determining:
(a) the location of any utility which can be determined from the records or other information
available at the offices of any public authority or person, including a municipal corporation
and any board or commission thereof, having jurisdiction or control over the utility;
(b) the nature of the surface and subsurface conditions at the Site;
(c) the location, nature, quality or quantity of the materials to be removed or to be employed in
the performance of the Work;
(d) the nature, quality or quantity of the Plant needed to perform the Work;
(e) all matters concerning access to the Site, power supplies, location of existing services,
utilities or materials necessary for the completion of the Work; and
(f) all other matters which could in any way affect his/her Proposal or the performance of the
Work.
B4. PROPONENTS' CONFERENCE
B4.1 The Proponent should attend a Proponents’ conference virtually through Microsoft Teams at
10:00 A.M. CST on December 3, 2020. The Proponent can request the link for Proponent’s
conference by contacting Contract Administrator identified in D6.1.
B4.2 The Proponent is advised that, at the Proponents’ conference, an overview of the existing
system will be presented including how shared permit systems are currently configured.
General requirements for the parking access revenue control system and the card access
system will be addressed, including data integration requirements.
B4.3 The Proponent shall not be entitled to rely on any information or interpretation received at the
Proponents’ conference unless that information or interpretation is provided by the Contract
Administrator in writing.
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D3.1 The Work to be done under the Contract shall consist of installation of a new PARC system,
security card access system for the secure bike parking cage area and pedestrian access
points of the Millennium Library parkade and the on-going maintenance of the newly installed
systems for five (5) years from the completion of initial installation, with the option of five (5)
mutually agreed upon five (5) year extensions.
D3.1.1 The City may negotiate the extension option with the Contractor within ninety (90)
Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the
Contractor as a result of such negotiations.
D3.1.2 Changes resulting from such negotiations shall become effective on first day of the new
contract of the respective year. Changes to the Contract shall not be implemented by the
Contractor without written approval by the Contract Administrator.
D3.1.3 Bidders are advised that, in future, the City may be participating in collaborative
procurement initiatives with other levels of government. Accordingly, extensions to this
contract may not be exercised.
D3.2 The major components of the Work are as follows:
(a) Decommissioning, and removal of the existing PARC system;
(b) Installation of new PARC system to allow for vehicle and bike entrance to the parkade, and
a new Card Access Security system to control pedestrian entry into the parkade stairwells
and elevators;
(c) Integration of the new PARC system with the existing stall count sign;
(d) Integration of the new Card Access Security system with new PARC system;
(e) Training on new PARC and Card Access Security systems;
(f) Continued technical support for new PARC and Card Access Security systems.
D3.3 The Work detailed in Form B: Prices, items 1 and 2, shall be completed as a whole. The Work
detailed in Form B: Prices, items 3 ,4, 5 and 6 shall be done on an "as required" basis during
the term of the Contract.
D3.3.1 The type and quantity of Work to be performed under this Contract shall be as authorized
from time to time by the Contract Administrator and/or Users.
D3.3.2 Subject to C7.2, the City shall have no obligation under the Contract to purchase any
quantity of any item in excess of its actual operational requirements.
D3.4 Notwithstanding D3.1, the type and quantity of Work to be performed under this Contract is
subject to annual approval of monies therefore in a budget by Council. Proponents are advised
that monies have been approved for work up to and including December 31, 2020.
D3.4.1 In the event that Council does not approve the annual budget for any year during this
Contract, the City reserves the right to alter the type or quantity of work performed under
this Contract, or to terminate the Contract, upon one hundred and twenty (120) Calendar
Days written notice by the Contract Administrator. In such an event, no claim may be
made against the City for damages of any kind resulting from the termination, including, but
not limited to, on the ground of loss of anticipated profit on Work.
D3.5 Notwithstanding D3.1, in the event that operational changes result in substantial changes to the
requirements for Work, the City reserves the right to alter the type or quantity of work performed
under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice
by the Contract Administrator. In such an event, no claim may be made for damages on the
ground of loss of anticipated profit on Work.
D3.6 The funds available for this Contract are as follows:
(a) Parking Access Revenue Control (PARC) System $373,000.00
(b) Card Access Security System $100,000.00
