D4. SCOPE OF SERVICES
D4.1 The Services required under this Contract shall be in accordance with the following:
(a) General Project Requirements;
(b) Third Party Services Coordination;
(c) Integrated Design Process Implementation;
(d) Pre-Design Scope Determination;
(e) Schematic Design;
(f) Detailed Design and Specification Development;
(g) Contract Document Preparation;
(h) Procurement;
(i) Construction Services;
(j) Post Construction Services.
D4.1.1 General Project Requirements
The Consultant shall:
(a) identify a Design Lead, whom as the Consultant’s representative shall be solely responsible
for managing and delivering the services of the Consultant and its Subconsultants for the duration
of the project. The Design Lead will attend City meetings upon request, design meetings,
construction meetings, and such other meetings (virtually and/or in person at a location to be
confirmed) as the Project Manager may request;
(b) attend and participate in regular City Project Delivery Office (PDO) meetings;
(c) provide monthly progress reporting;
(d) assist the City with the preparation of reports and presentations to the City Council, City
staff, public, and other project stakeholders/partners as may be required;
(e) provide electronic seals with signature on all drawings, specifications, and reports
submitted to the City;
(f) provide access to digital graphics and professional renderings to support project
communication and engagement activities;
(g) schedule, chair, and minute Integrated Design Process (IDP) team meetings and external
stakeholder meetings throughout the design;
(h) submit all minutes of meetings with clear actionable items within 72 hours of the meeting to
the Project Manager for distribution to the project team;
(i) provide monthly schedule updates during the design phases, and review and comment on the
construction schedule during construction. The schedule updates should include a summary of work
completed to date, including but not limited to major changes within the reporting period, tracked
issues, and upcoming milestones;
(j) conduct proper document management practices, according to City standards, to file all
relevant project documents (design documents, construction documents, meeting minutes, etc.) to the
project’s ShareFile site;
(k) meet with, coordinate, and deliver the requirements of City Stakeholders throughout the
entire design process respecting facility programming, maintenance, and operational
considerations/requirements. City shall identify the stakeholder groups and representatives to the
Consultant at the outset of the Work;
(l) schedule and attend meeting(s) with regulatory officials and other authorities having
jurisdiction to ascertain/verify all relevant project requirements;
(m) provide Services in accordance with the City’s Project Management Manual
http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#2 and templates
http://winnipeg.ca/infrastructure/asset-management- program/templates-manuals.stm#4 .
Notwithstanding the foregoing, the Consultant is being engaged by the City for their professional
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion
is not consistent with good industry practice.
D4.1.2 Third-Party Services Coordination
(a) The Consultant shall define scope of services and produce technical standards/requirements
required for the work of third-party specialist consultants (e.g. Building Commissioning
Consultant) required in the project, and will assist the City with retaining the consultants
(through a competitive tender process) required to obtain the information needed. The City will
engage the recommended/selected firms directly.
D4.1.3 Integrated Design Process Implementation
(a) The Consultant shall be responsible to undertake design services using the Integrated Design
Process (IDP). IDP meetings will involve the participation of City stakeholder groups deemed relevant to the project.
This may include but not necessarily be limited to: the
Client, Maintenance & Operations groups/staff. The Consultant will have responsibility & oversight
to arrange and manage all meetings including chairing and minuting. The Consulting Contract
Administrator will be responsible to identify the groups and individuals deemed stakeholders to be
invited and attend IDP meetings.
D4.1.4 Pre-Design Scope Determination
(a) The Consultant shall base their initial scope definition/analyses on the facility repair
needs previously identified in past studies. Recognizing there are budget limitations, the City
has discussed assessing the repairs and renewal required to; the Main Pool Tank area, the Dive
Tower(s), and the Air Handling Units. Final determination to made through consultant analysis and
recommendation(s).
(b) The Consultant should independently perform their own site evaluation to assess the facility
condition, deficiencies and needs as relevant to the assignment. Other facility needs not
identified or known to the City may arise or become evident as a result of the Consultant’s
assessment. As such, the list of repair needs identified herein may materially change as a result
of the Consultant’s own investigations/assessment.
(c) The Consultant shall establish a scope of repairs and improvements and present findings in a
report that defines prioritized needs, repairs, estimated costs, budget alignment, construction
work timelines, and provides associated recommendations.
(d) The Consultant shall, in consultation with the City, affirm a program of repairs and
improvement work that optimizes/maximizes facility improvement outcomes that can be delivered
within the budget constraints of the project.
D4.1.5 Schematic Design
The Consultant shall provide:
(a) all design related coordination;
(b) project scheduling review;
(c) project budget review;
(d) energy studies/modeling review;
(e) assess requirement for special studies;
(f) architectural design concepts;
(g) structural, mechanical, electrical, civil design concepts;
(h) instrumentation/Control design concepts;
(i) Sustainable Design concepts;
(j) Universal Design concepts;
(k) Furnishings, fixtures and equipment requirements ;
(l) schematic plans;
(m) coordination with Commissioning Agent(s) (arranged and procured by the City);
(n) consultation/review/approval Authorities Having Jurisdiction;
(o) prepare for the City’s review a Schematic Design Package (representing approximately 10-15%
design completion) and a Class 4 cost estimate plus Class of Estimate validation/analysis (refer to
City Investment Planning documentation).
D4.1.6 Detailed Design and Specification Development The Consultant shall provide:
(a) all design related coordination;
(b) project scheduling development;
(c) project budget review;
(d) energy studies/modeling development;
(e) special studies/reports development;
(f) architectural design development;
(g) structural, mechanical, electrical, civil design development;
(h) instrumentation/Control design development;
(i) Sustainable Design development;
(j) Universal Design development;
(k) Furnishings, fixtures and equipment design development;
(l) models, perspectives or computer presentations;
(m) design drawings and Specifications;
(n) prepare for the City’s review a 33% Design Package (representing approximately 33% design
completion) submission including draft design drawings and Specifications, and a Class 3 cost
estimate plus Class of Estimate validation/analysis (refer to City Investment Planning
documentation);
(o) prepare for the City’s review a 66% Design Package (representing approximately 66% design
completion) submission including draft design drawings and Specifications;
(p) prepare for the City’s review a 99% Design Package (representing approximately 99% design
completion) submission including final design drawings and Specifications, and a Class 1 cost
estimate plus Class of Estimate validation/analysis (refer to City Investment Planning
documentation);
(q) provide value engineering/analysis and cost reduction strategies, recommendations as part of
the 33%, 66% and 99% design submissions to facilitate City decision- making on budget alignment and
tender strategy in relation to construction cost projections;
(r) coordination with Commissioning Agent(s);
(s) Authorities Having Jurisdiction – consultation/review/approval of construction plans;
(t) Development/Building Permit Application preparation/submission (City to pay all associated
permit costs).
D4.1.7 Contract Document Preparation
The Consultant shall provide:
(a) Issue-for-Tender drawings and Specifications set. Provide original signed/stamped, facsimile,
and/or digital copies as requested by the City. All City comments must be addressed in the
Issue-for-Tender package;
(b) Furnishings and Equipment schedules;
(c) document checking and coordination. D4.1.8 Procurement
The Consultant shall:
(a) verify all contract insurance and bonding requirements with City Insurance branch;
(b) prepare and issue a City of Winnipeg Request for Qualification (RFQ) for construction
services including all necessary consultation/coordination with Materials Management;
(c) review and evaluate proposals to short-list the most qualified RFQ proponents;
(d) prepare and issue a City of Winnipeg Tender for construction services (The City of Winnipeg
Bid opportunity process) to the short-listed proponents, including all necessary
consultation/coordination with Materials Management;
(e) prepare any Addenda to the RFQ or Tender documents;
(f) attend pre-Bid meetings, site tours or proponent interviews as required;
(g) provide advisory service for bid evaluation and award of contract recommendation. D4.1.9
Construction Services
The Consultant shall:
(a) monitor the Contractor’s construction schedule, progression of work, and forecasts;
(b) perform all necessary construction contract administration;
(c) prepare all project documentation according to City standards and City templates;
(d) perform all necessary construction inspections and reviews;
(e) Chair site meetings and record/distribute Meeting Minutes;
(f) document contractor submission of Safe Work Plans for all aspects of construction;
(g) review and evaluate status/progress reports;
(h) process payment certificates for payment;
(i) provide interpretation of Contract documents;
(j) review Shop Drawings, product data/samples;
(k) prepare and review Field Instructions, Proposed Change Notices and Change Orders;
(l) review of Contractor Project Change Notice pricing;
(m) As-Built Record drawing review;
(n) produce inspection reports;
(o) coordination with Commissioning Agent(s);
(p) coordination with Authorities Having Jurisdiction;
(q) evaluate/assess construction deficiencies;
(r) evaluate/assess Liquidated Damages as may be warranted;
(s) issue Substantial and Total Performance Certificates. D4.1.10 Post Construction Services
The Consultant shall:
(a) review/assess warranty-related complaints that may arise in the Warranty Period;
(b) report on deficiencies including instructions for Warranty correction;
(c) administer Warranty claims with the contractors, vendors or suppliers as necessary;
(d) affirm completion/provision of Operation and Maintenance manuals;
(e) provide hard copy and electronic record documents to the City, including but not limited to
as-built drawings, Specification sets;
(f) affirm end of Warranty period and project close-out.
D4.2 Sustainable Design
(a) OurWinnipeg 2045 sets out the City’s climate target of net zero emissions by 2050 which
aligns with federal and international targets. The Community Energy Investment Roadmap (CEIR)
identifies City and community-wide systems level actions and investments to achieve this updated
target. Council directed the Public Service to implement the CEIR in July 2022. In addition, the
CEIR identifies that after reducing the need for energy and increasing energy efficiency,
electrification of heating in buildings is key to meeting City of Winnipeg climate targets.
(i) The City is committed to optimizing energy efficiency and reducing carbon emissions within
the Pan Am Pool building. To align with the City’s climate target of achieving net-zero emissions
by 2050, the consultant must consider any elements within the agreed-upon finalized scope that impact energy consumption and carbon emissions.
If such elements are identified, the consultant shall:
(i) Design with net zero carbon ready and/or low carbon principles in mind. in order to align
with the City of Winnipeg’s net zero carbon goals and promote low carbon practices.
(ii) Facilitate the project's participation in relevant Efficiency Manitoba Business incentive
programs. Additionally, investigate other potential incentive programs to maximize available
benefits.
(b) While recognizing that budget constraints may limit the feasibility of installing a solar
wall, if some or all of the air handling units are replaced, the City aims to design the
ventilation ductwork in a way that facilitates the potential future installation of a solar wall or
solar roof ducts. The consultant should explore "solar ready" principles:
(i) The high humidity in a pool's exhaust air presents challenges during winter when utilizing
a heat recovery unit. In these conditions, the moisture in the exhaust air freezes upon contact
with outside air temperatures, severely compromising the efficiency of the unit or rendering it
completely ineffective. The building provides a good opportunity for solar energy capture to
pre-heat the ventilation air. KGS conducted a solar energy report, evaluating two options for solar
ventilation air heating: a solar wall covering the main pool area's south-facing elevation, and
solar ducts installed on the roof of the lap pool addition.
(ii) When installing new HVAC or other rooftop equipment, it is crucial to select locations on
the roof that do not obstruct or cast shadows on the designated area for future solar
installations. Please note, the weight of the solar wall cannot be supported from the existing wall
structure; therefore, a dedicated standalone structural support system would be required. In
addition, the study noted that the installation of solar ducts on the main pool area roof is not
feasible due to the additional structural loads that the roof was not designed to handle.
(c) In the event that building envelope upgrades are incorporated into the project, the
consultant shall engage a Building Enclosure Commissioning Agent (BECxA) during the development
phase to provide input into building enclosure systems as they relate to energy, water, indoor
environmental quality, durability and air tightness throughout the project. The Consultant shall
recommend a preferred vendor to the City. The City will then contract with the preferred BECxA
independently from the Consultant. The Consultant will work with the agent as part of the project
team to incorporate envelope commissioning into the project design and construction.
(d) In the event that electrical or electrical upgrades are incorporated into the project, the
consultant shall coordinate design and specification requirements as relating to building
commissioning and quality assurance/quality control testing (to be undertaken by an independent
third party(s) contracted by the City).
D4.3 The following shall apply to the Services:
(a) Universal Design Policy
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604
(b) The design consultant shall be solely responsible to ensure all WADS
https://winnipeg.ca/ppd/Universal_Design.stm requirements are considered with the provided budget
for architectural work in mind, and as part of the project Deliverables provided to the City, will
produce a comprehensive WADS Compliance Document that summarizes all analysis, application,
limitations & exclusions introduced by existing conditions (if applicable), and implementation of
solutions; complete with signed statement of WADS compliance by the professional taking
responsibility for the work, at the time that final drawings are issued for construction.
(c) Public Health Act
Provide Services in accordance with the City’s Public Health Act for Swimming Pools.
Swimming Pools and Other Water Recreational Facilities Regulation, M.R. 132/97 (gov.mb.ca)
D4.4 The funds available for this Contract are:
(a) up to $500,000 for design and contract administration services;
(b) $4,100,000 has been earmarked for construction services.
