D5. SCOPE OF SERVICES
D5.1 The services to be provided by the Project Management (PM) Team shall be as required to support the City’s Project Delivery Office (PDO) in the oversight, execution, and control of all aspects of the Project for Phase 1.
D5.2 The primary responsibility of the PM Team will be to support the City’s PDO in the successful delivery of the Project. Successful delivery of the Project includes that it is delivered within the assigned budget and schedule and the Project meets the quality of standards expected by the client groups, public and elected officials.
D5.3 The PM Services will be delivered from Pre-design to the completion of the Construction and Warranty for Phase 1, with the following general responsibilities:
(a) support the PDO in the oversight of the Architectural Design Consultant;
(b) support the PDO in the oversight of the Contractor; and
(c) provide services as project liaison to oversee and manage communications, coordination and resolution of project matters between all project parties and stakeholders including the City Project Manager, Architectural Design Consultant, External Stakeholders, and Technical Advisory Committees (refer to Appendix E - SWRC Project Management Structure).
D5.4 The general services to be provided throughout the Project include but not limited to:
(a) implement, control and maintain a document management system that allows the flow of information amongst all parties;
(b) provide monthly update report to PDO respecting project status including budget and schedule and provide options analysis/recommendation as required to ensure compliance with the Project’s budget and schedule;
(c) review monthly deliverables and invoices submitted by the Architectural Design Consultant and make recommendations to PDO on acceptance;
(d) implement a Risk Management Plan, provide associated monthly updates, and advise recommended actions to be taken on critical risk;
(e) attend biweekly PDO and JPT meetings, including preparing agenda, minutes, action items and upcoming work;
(f) attend weekly check-in meetings with the PDO and Architectural Design Consultant as required; and
(g) engage Project Management oversight by undertaking:
(i) project planning and document control;
(ii) production of monthly status report and regular monitoring of project work;
(iii) project scheduling monitoring including look ahead schedules and detailed workplans;
(iv) project Cost Control process including forecasting costs to complete;
(v) cash flow management, including earned value management;
(vi) quality control management and assurances;
(vii) manage project records; and
(viii) update and oversight of Risk management process.
