MANITOBA REFERENCE NUMBER: MB-MBPB-21U-00225
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 18/09/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
HE FOLLOWING IS A REQUEST FOR A ONE (1) YEAR AGREEMENT TO SUPPLY
CLEANING PRODUCTS, FOR THE SELKIRK MENTAL HEALTH CENTRE.
CONTACT: JOSEPHINE YOUDEOWEI
Email: Josephine.Youdeowei@gov.mb.ca (Enquiries only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
To be delivered as & when required from
October 12, 2020 TO September 30, 2021.
The delivery date (if shown) is actually the end of the contract.
This procurement is subject to Chapter 5 of the CFTA.
FOB/FREIGHT:
FOB DESTINATION FREIGHT PREPAID, DELIVERED to SELKIRK, MB.
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL ONLY): Bids submitted by email should
include the solicitation number, the Bidder's name and Submission date
in the subject line and must be sent in PDF format.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Bidders should identify the order and number of emails
that make up the electronic submission (e.g. email 1 of 3, email 2 of 3,
email 3 of 3). Upon submitting a Bid by email, Bidders will receive a
reply email confirming that Manitoba has received the Bid.
Emails approaching 25 Megabytes in size may be rejected by Manitoba's
email system. Upon receipt of proposal, Proponents will receive an email
confirming that Manitoba has received the Proposal.
Bidders not receiving a reply email should contact Procurement Services
Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/09/2021
100.000 Case GSIN: N6840MATERIAL: 56637
CLEANER, DISINFECTANT, 12 X 32 FL OZ, READY TO USE, GENERAL VIRUCIDE AND
TUBERCULOCIDE, SURFACE CLEANER AND INTERMEDIATE LEVEL DISINFECTANT,
FLIPTOP BOTTLES PLUS TWO SPRAY HEADS, FOR COMMERCIAL AND INSTITUTIONAL
USE ONLY,
JOHNSON DIVERSEY (OXIVIR TB)
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 20 30/09/2021
100.000 Case GSIN: N6840MATERIAL: 56636
WIPES, CLEANER, DISINFECTANT, 6 IN X 7 IN (15.24 CM X 17.78 CM), READY
TO USE, GENERAL VIRUCIDE AND TUBERCULOCIDE, SURFACE CLEANER AND
INTERMEDIATE LEVEL DISINFECTANT, FOR COMMERCIAL AND INSTITUTIONAL USE
ONLY,
JOHNSON DIVERSEY (OXIVIR TB)
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 30 30/09/2021
25.000 Case GSIN: N7930MATERIAL: 51581
CLEANER, GENERAL PURPOSE LIQUID CONCENTRATE, HEAVY DUTY, YELLOW IN
COLOUR, 1 GALLON JUGS, 4 PER CASE,
FIVE-L EQUIPMENT (BUTCHER'S HOT SPRINGS)
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 40 30/09/2021
15.00 Each GSIN: N7910MATERIAL: 17232
PAD, FLOOR MACHINE, 12 IN, COLOR BLUE, FOR SCRUBBING AND SPRAY CLEANING
, 3/4 IN THICKNESS, POLYESTER WEB CONSTRUCTION, POP OUT CENTRE,
3M SCOTCH-BRITE 51 LINE, PROLINK, BEARTEX
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 50 30/09/2021
30.00 Each GSIN: N7910MATERIAL: 17233
PAD, FLOOR MACHINE, 17 IN, COLOUR BLUE, FOR SCRUBBING AND SPRAY
CLEANING, 3/4 IN THICKNESS, POLYESTER WEB CONSTRUCTION, POP OUT CENTRE,
3M SCOTCH-BRITE 51 LINE, PROLINK, BEARTEX, GLIT FLOOR PADS
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 60 30/09/2021
25.00 Each GSIN: N7910MATERIAL: 17235
PAD, FLOOR MACHINE, 17 IN, COLOUR RED, FOR SPRAY CLEANING, 3/4 IN
THICKNESS, POLYESTER WEB CONSTRUCTION, POP OUT CENTRE,
3M SCOTCH-BRITE 51 LINE, PROLINK, BEARTEX #54276, GLIT FLOOR PADS
A) MINIMUM RELEASE QUANTITY: _______________
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 70 30/09/2021
8.000 Case GSIN: N7910MATERIAL: 54592
PAD, FLOOR MACHINE, 12 IN, COLOR 14412 TK WHITE, SUPER-POLISH, 3/4 IN
THICKNESS, POLYESTER WEB CONSTRUCTION, POP OUT CENTRE,
ZEP FLOR-BRIGHT #209405, 3M WHITE F-4100
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 80 30/09/2021
18.000 Container GSIN: N7930MATERIAL: 26438
DRAIN OPENER, LIQUID, MAINTAINS GREASE TRAPS WITH BIOLOGICAL CULTURES,
18.9 LITRE CONTAINER,
SAVOLITE DIGEST
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 90 30/09/2021
10.000 Container GSIN: N6800MATERIAL: 47448
DEODORIZER, LIQUID, NEUTRALIZES EXISTING ODORS, NON TOXIC, BIODERADABLE,
4 X 4 L PER CASE,
FIVE-L EQUIPMENT (ODOR END) #DEOOCLOEGAL, PRO ODOR CONTROL #90-39071-04
A) MINIMUM RELEASE QUANTITY: _______________
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 100 30/09/2021
12.000 Bottle GSIN: N6840MATERIAL: 65837
DISINFECTANT, ACCELERATED HYDROGEN PEROXIDE, LIQUID, DIN 02319160,
1 LITRE CONTAINER,
RESCUE SPORICIDAL
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
ITEM 110 30/09/2021
88.00 Each GSIN: N7910MATERIAL: 54593
PAD, FLOOR MACHINE, 20 IN, NATURAL BLEND WHITE, FOR BURNISHING AND SPRAY
BUFFING, 3/4 IN THICKNESS, NATURAL HAIR AND SYNTHETIC FIBRE,
3M #F-3300, WOOD WYANT #252507
NOTE: THIS PRODUCT SHOULD BE EQUIVALENT OR BETTER.
Please indicate:
Brand name and product # of item offered is exactly as requested
above: YES _______ or NO ______
If NO please advise information on the product offered as follows:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Pack size:(if applicable) ______________
Bidder's catalogue/reference number (if applicable) _____
========================================================
QUOTATION EVALUATION
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty / service repair location, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
Each product offered will be considered individually; however, the
intent is to award this RFQ to one supplier in total (if possible and
economical to Manitoba) therefore bidders should quote on all items if
possible. (Economic evaluation to be at Manitoba's sole discretion).
Manitoba reserves the right to contact bidders after the closing date
but prior to award for clarification purposes if required as part of the
evaluation process. (I.e. pictures, drawings, certifications)
ALTERNATIVE PRODUCTS
Bidders wishing to quote an alternative brand/product should, if
possible, have the alternative approved by the using department prior to
submitting your quote.
Supplier catalogue numbers, if shown, are for reference as acceptable
product.
If additional information is required and/or for approval of alternative
products please call the Client Contact at the phone number indicated
above.
If an alternative product is offered, product description (including
illustrated literature if available) and manufacturers name and product
number as well as your product reference number (if applicable) to be
shown for each item offered Any alternative product offered which has
not been recently evaluated and approved might not be accepted for this
quote.
PRODUCT OFFERED
Any product offered may require testing prior to acceptance.
Any product offered must be new, first quality.
The product offered must meet the requirements and expectations for its
intended use
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
If required, you may be requested to submit a sample or samples of any
alternative products offered, for evaluation prior to the award of the
contract. The sample or samples are to be provided at no cost to
Manitoba and may be tested up to and including destruction. Failure to
provide an acceptable sample will be cause for rejection of your quote
WARRANTY
MANUFACTURER'S WARRANTY
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labour _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba will not pay additional charges
while the item(s) offered are under the above stated warranty.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation must be provided.
QUANTITY
The quantity shown is approximate and may vary more or less
It should be noted that there is no guarantee of any business.
Any unused portion as of the end of the contract will be considered
cancelled
ORDERS/RELEASES
The vendor is not to ship any item until a separate Release Purchase
Order, referencing the awarded Value Contract, has been issued by the
using department indicated above.
The Release Purchase Order, issued by authorized personnel, may be
placed verbally, by fax or by mail.
Each Release Purchase Order will have a specific reference number.
The Release Purchase Order number should be shown on the invoice.
Release Purchase orders will list the specific items and quantities
required and will provide the delivery and invoice address.
All the products listed on the Release Order must be delivered and
invoiced completely as one shipment with no back orders unless approved
by the departmental contact person shown on the
Release Order.
QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions Products rejected by the using department will be returned
to the Vendor for full credit or replacement product at no cost to
Manitoba or the contract may be cancelled.
CONTRACT EXTENSION OR ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of manufacture
TERMINATION:
Manitoba may immediately terminate this contract, in writing, in part or
in total and any outstanding Release Orders, for any of the following
reasons:
a)the goods provided by the Vendor are not according to the contract or
otherwise unsatisfactory; or
b)the services provided by the Vendor are unsatisfactory, inadequate, or
are improperly performed; or
c)the Vendor has repeatedly failed to meet the delivery lead time,
indicated on the contract; or
d)the Vendor has failed to comply with one or more of the terms or
conditions of the contract; or
e)the Vendor fails or refuses to comply with any verbal or written
request from Manitoba, for information pertaining to the contract,
within 5 working days of receiving such request; or
f)the Vendor becomes bankrupt or insolvent or liquidates; or
g)a receiver, trustee or custodian is appointed for the assets of the
Vendor; or
h)the Vendor fails to secure or renew any license or permit for the
Vendor's business required by law, by-law or regulation or any such
license or permit is revoked or suspended; or
i)the Vendor or any partner, officer or director of the Vendor is found
guilty of an indictable offence; or
j)the Vendor fails to comply with any law, by-law or regulation
relating to the employment of its employees.
k)the Vendor at any time engages in any activities or trade practices
which, in Manitoba's opinion, are prejudicial to the interests of
Manitoba, or a department or agency thereof: or
l)there is a breach of any provision of the contract
Manitoba may, in its sole discretion, terminate this contract at any
time without cause by providing written notice thereof to the Vendor
prior to the date of intended termination. Upon the effective date of
the termination of this contract, the Vendor shall cease to provide any
further goods and/or perform any further services. Manitoba shall be
under no obligation to the Vendor other than to pay, upon receipt of an
invoice and supporting documentation satisfactory to Manitoba, such
compensation as the Vendor may be entitled to receive under this
contract for any goods delivered or service provided prior to the
effective date of the termination.
DELIVERY LEAD TIME
Bidders should indicate which items are normally stocked and which are
not normally stocked.
Bidders to indicate:
The normal delivery lead-time required from receipt of a Release off the
contract for:
Stocked item: Delivery within ________ working days
Non-stocked item: Delivery within ________ working days
DELIVERY /SERVICE QUALITY
The length of delivery time and overall service to the end user is
important and may be monitored.
Failure to provide acceptable delivery and/or service may result in the
cancellation of the balance of the contract
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
invoice.
Is there a minimum order/shipment value for F.O.B. Destination
pricing? YES___ or NO _____
If YES indicate:
Freight charges will be extra on shipments under $________ value
(before tax)Freight charges will be:
Actual Carrier Charges ____ (OR) Flat Rate ____
If Flat rate indicate:
The amount charged per shipment will be $ _______
DURATION OF FIRM PRICING
Bidders offering prices subject to change without notice or in effect at
time of shipment may be outright rejected.
Preference may be given to suppliers offering firm pricing.
PRICING IS FIRM FOR THE DURATION OF THE CONTRACT
YES___ or NO _____
If NO indicate: Prices firm until (date) ________________
RETURNS
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
applicable).
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
ASSIGNMENT
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However,
Manitoba is under no obligation to seek clarification.
CONFIDENTIALITY
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
CONFLICT OF INTEREST
The Bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The Bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the Bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Services Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS
By written agreement between Manitoba and the Vendor, the contract may
be amended to include additional products or locations and/or the
duration of the contract may be extended to continue past the expiry
date specified above in accordance with the provisions of the original
contract.
ERRORS AND OMISSIONS
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
FAVOURED CUSTOMER
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.
GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and,
where businesses use sources outside of Canada, Manitoba expects
suppliers to comply with local labour laws in the country of
manufacture.
USAGE REPORTS
The vendor must provide to Procurement Services Branch an annual
contract report indicating the actual usage during each contract year.
The date and times for this report will be as requested by the
Procurement Officer, Procurement Services Branch. (Normally, this
request will be three months prior to the expiry date of the current
contract.)
The report must show:
a),,The quantity shipped by line item and the dollar values as per the
contract.
b) Individual items ordered against the contract but not listed on the
contract and the dollar values.
TIME OF ESSENCE
Time shall be of the essence of the Agreement.
INFRINGEMENTS
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
INDEMNITY
The Vendor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Vendor shall be solely responsible for
(a),,any injury to persons (including death), damage or loss to property
or infringement of rights caused by, or related to, the performance of
the Services or any term of the Agreement, or the breach of any term or
condition of the Agreement by the Vendor, or the officers, employees,
subcontractors or agents of the Vendor; and
(b),,Any omission or wrongful or negligent act of the Vendor, or of the
officers, employees, subcontractors or agents of the Vendor;
And shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).
IRREVOCABILITY OF QUOTATION
By submission of a clear and detailed written notice, the Bidder may
amend or withdraw its quotation without penalty prior to the closing
date and time. Upon closing time, all quotations become irrevocable.
LIABILITY
Manitoba shall not be liable for any injury to the Vendor, or to any
officers, employees or agents of the Vendor, or for any damage to or
loss of property of the Vendor, or of the officers, employees or agents
of the Vendor, caused by or in any way related to the provision or
delivery of the Services or the terms of the Agreement.
The above clause does not apply if the injury, damage or loss was caused
by the wrongful or negligent act of an officer or employee of Manitoba
while acting within the scope of his or her employment.
LIENS, CLAIMS AND ENCUMBRANCES
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to, or relating to the existence
or performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder. Manitoba shall not
reimburse any Bidders for any costs, if the RFQ is cancelled or
reissued.
RIGHT TO WAIVE NON-COMPLIANCE
Manitoba reserves the right to waive any minor non-compliance with the
bid submissions at its sole discretion.
RISK OF LOSS
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Central Services
Procurement & Supply chain
600-352 Donald St, Canada Building
Winnipeg, Manitoba
General Inquiry Line
Ph.: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "environmentally preferable products" are as follows:
Packaging:
Preference may be given to products which use less packaging<(>,<)>
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable, for
each item offered.
Products, recycled or recyclable:
Preference may be given to products containing recycled content or which
may be recycled.
Bidders to provide details regarding the percentage of "total recycled
content" and "post consumer waste content", if applicable, for each item
offered.
(Total recycled content means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and "post
consumer waste"
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminum cans etc..
Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed the
above specifications and can demonstrate satisfaction in relation to the
end user's requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
Bidders to provide complete details of the environmental issues to be
considered.
Examples of "more environmentally preferable" products could be the use
of a non-toxic or less toxic substance than currently used or a product
containing a higher percentage of post-consumer recycled content.
Replacement Products:
Manitoba may be interested in "replacement" or alternative types of
products which can be proven to be "more environmentally
preferable" compared to those products specified above. Bidders are
encouraged to provide complete details of possible replacement products.
An example of "replacement" products could be the use of electric hand
dryers in place of paper towels.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
Satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above:
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc._________________
Invoicing Department Contact Person: _____________________________
Address: ____________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: ___________________
E-Mail Address: ______________________________________________
Hours of Operation: ___________________________________________
INVOICES
Taxable items must be identified on the invoice on each individual line
item.
Manitoba shall be invoiced directly from the Vendor.
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact Manitoba, in writing,
prior to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
Manitoba certifies that the Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # ( if applicable) ___________
Proposed Delivery Address:
Selkirk Mental Health Centre
Materials Management
Entrance 3
825 Manitoba Avenue
Selkirk, Manitoba
R1A 2B5
Attn: Keith Apetagon
TENDERS TO BE RETURNED TO:
Submission Address:
Email to bids@gov.mb.ca
