MANITOBA REFERENCE NUMBER: MB-MBPB-08U-00234
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 25/05/2020
ISSUED BY: J Youdeowei
TELEPHONE: 204 945-6346
THE FOLLOWING IS A REQUEST FOR A TWO (2) YEAR AGREEMENT TO SUPPLY
TABLEWARE PRODUCTS, JONES ZYLON FOR VARIOUS MANITOBA GOVERNMENT
DEPARMENTS.
CONTACT: JOSEPHINE YOUDEOWEI
PHONE: (204)945-6346
Please contact the individual noted above if additional information or
clarification is required on the following items.
To be delivered as & when required from
July 01, 2020 TO June 30, 2022.
The delivery date (if shown) is actually the end of the contract.
This procurement is subject to Chapter 5 of the CFTA.
FOB/FREIGHT/DIRECT DELIVERY:
TO BE DELIVERED F.O.B. DESTINATION VARIOUS MANITOBA GOVERNMENT
DEPARTMENTS
ASSOCIATED COMPONENTS:
The Request for Quotation documents are now "free-of-charge" and can be
downloaded from MERX. The official MERX document will be considered a
valid bid. Printed abstracts from the MERX website will not be accepted
and rejected. To obtain the official RFQ document please follow the
"Associated Components: Preview/Order" link at the top of this page.
GENERAL TERMS & CONDITIONS:
Bidders must "login" to MERX to access the General Terms & Conditions
which apply to this RFQ, in addition to those shown below. After
"login" follow the links: Information -> Government Publications ->
Manitoba Terms and Conditions -> Request for Quotation.
SUBMISSION TERMS AND CONDITIONS
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
Quantity clarification - quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 30/06/2022
130.000 Case GSIN: N7340MATERIAL: 47708
KNIFE, DINNER, POLYCARBONATE, 8 INCH, LARGE HANDLE ERGONOMICALLY
DESIGNED, DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES,
COLOR SAFETY YELLOW, 432 PIECES PER CASE,
JONES ZYLON (BIG GRIP) #PCK-8
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 20 30/06/2022
130.000 Case GSIN: N7350MATERIAL: 47710
BOWL, STACKING, RIMLESS, 5 1/2 IN X 2 1/4 IN, POLYCARBONATE, 12 OZ
CAPACITY, BREAK, CRACK AND CHIP RESISTANT, DISHWASHER SAFE, COLOUR BUFF,
72 PIECES PER CASE,
JONES-ZYLON #SSB-12
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 30 30/06/2022
130.000 Case GSIN: N7340MATERIAL: 47741
FORK, DINNER, POLYCARBONATE, 7 INCH, LARGE HANDLE ERGONOMICALLY DESIGNED
, DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES, COLOR SAFET
JONES ZYLON (BIG GRIP) #PCF-7
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 40 30/06/2022
300.000 Case GSIN: N7350MATERIAL: 47742
PLATE, DINNER, POLYCARBONATE, 9 INCH, BREAK, CRACK AND CHIP RESISTANT,
DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES, COLOUR BUFF,
72 PIECES PER CASE,
JONES-ZYLON #NDP-9
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 50 30/06/2022
130.000 Case GSIN: N7350MATERIAL: 47743
MUG, STACKING, POLYCARBONATE, 10 OZ CAPACITY, BREAK, DISHWASHER SAFE AND
ABLE TO WITHSTAND EXTREME TEMPERATURES, COLOUR BUFF, 72 PIECES PER CASE,
JONES-ZYLON #SM-10
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 60 30/06/2022
130.000 Case GSIN: N7340MATERIAL: 47746
SPOON, SOUP, POLYCARBONATE, 6 INCH, LARGE HANDLE ERGONOMICALLY DESIGNED
,DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES, COLOR SAFETY
JONES ZYLON (BIG GRIP) #PCSS-6
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 70 30/06/2022
130.000 Case GSIN: N7340MATERIAL: 47747
SPORK, LEXAN POLYCARBONATE, 6 5/8 INCH, LARGE HANDLE ERGONOMICALLY
DESIGNED, DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES,
COLOR BUFF, 360 PIECES PER CASE,
JONES-ZYLON #PCSF-7
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 80 30/06/2022
130.000 Case GSIN: N7340MATERIAL: 47748
TEASPOON, POLYCARBONATE, 6 1/4 INCH, LARGE HANDLE ERGONOMICALLY DESIGNED
, DISHWASHER SAFE AND ABLE TO WITHSTAND EXTREME TEMPERATURES, COLOR
SAFETY YELLOW, 432 PIECES PER CASE,
JONES-ZYLON (BIG GRIP) #PCS-6
Please indicate:
If item offered is exactly as requested above:
YES _______ or NO ______
Manufacturer's name: _________________________
Brand name: __________________________________
Product / Style Number ________
Product code: ________________________________
Please quote unit price for:
Year 1- (July 01, 2020 to June 30, 2021) $ _______ Case
Year 2- (July 01, 2021 to June 30, 2022) $ _______ Case
========================================================
ITEM 90 30/06/2022
5,000.00 Each GSIN: N7300MATERIAL: 99241020
TABLEWARE & CUTLERY AS DESCRIBED BELOW:
SIMILAR ITEMS NOT LISTED MAY BE REQUIRED FROM TIME TO TIME
AND SHALL BE PROVIDED AT A __________ % DISCOUNT FROM SPECIFIED
PRICE LIST:
========================================================
NOTE: THESE PRODUCTS SHOULD BE EQUIVALENT OR BETTER.
TERMS AND CONDITIONS:
MANITOBA;
Refers to the Manitoba Government
RFQ;
Refers to the Request for Quotation document issued by
Manitoba to invite offers (i.e. prices) from Bidders
BIDDER;
Refers to the person who or Company which obtains a copy of
the RFQ for the purpose of submitting a quotation to provide
the goods
QUOTE;
Refers to the quotation submitted by a Bidder in response to
the RFQ
VENDOR;
Refers to the person who or Company which will provide the goods
as a successful Bidder
CONTRACT;
Refers to the Value Contract issued to the Vendor as the award
document
RELEASE ORDER;
Refers to a specific Release Purchase Order document issued
by a Client Department to the Vendor to order product from the Contract
SPECIAL NOTES:
Bidders to quote a single price, for each item offered<(>,<)>
for each year.
Your pricing unit is to be the same as requested, i.e. per
package, per case etc.
If your pricing is based on a different unit than requested
you must indicate that change clearly on that item offered.
TENDER EVALUATION: (Total Award)
Quotations will be evaluated based on product offered compared to
product description/specifications requested, delivery, price, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote.
The intent is to evaluate the bids on a total award. Economic evaluation
to be at Manitoba's sole discretion.
After reviewing the tenders, PSB may contact the vendor for no charge
samples of any low bid. Samples to be supplied or provided for
evaluation within 5 business days from the date of request.
PRODUCTS/BRANDS:
Approved products are shown for each item and only those
products/brands will be considered on this tender.
The products shown are required on a no substitute basis.
Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing
and evaluation by contacting PSB. All samples become the
property of PSB and will not be returned.
Note:
The only exceptions to the above no substitute condition will be:
A) Substitute brands may be approved for temporary use if
unforeseen circumstances cause the approved product to
be discontinued or unavailable for an extended period
of time. Temporary alternatives must be approved in
writing by PSB. The use of a temporary alternative is
not meant to imply that this item will be considered
an approved product for future tenders.
B) Where samples have been submitted for testing prior to
the RFQ posting and are currently under going evaluation
and approval.
Substitutes shipped without prior written approval will be held
at shippers risk pending return instructions.
Any substitute/alternative product supplied which upon
inspection or use, is deemed by the using department to be
unacceptable for their use will be returned for full credit or
replacement at no cost to Manitoba or the contract may be
cancelled.
Any product supplied which upon inspection or use, is deemed
by PSB to be defective will be returned to the Vendor for
replacement. All costs related to the return and replacement
of the defective product to be the responsibility of the
Vendor.
Vendor must respond to defective product concerns within
48 hours of receiving faxed documentation from Client Department.
Vendor must notify PSB immediately in writing (by fax/e-mail)
of any known defective product(s) or product recall(s) related
to the product(s) the Vendor has shipped to clients to avoid release of
said product to end users.
QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate
Release Order has been placed by fax or mail.
Release Orders for items may be placed at any time during
the period of this contract and in various quantities.
The quantities shown are the approximate quantities required
per year and may vary more or less.
The Contract Value shown as Target Value represents the total
estimated value for 1 year.
Any unused portion as of the end of the contract period will be
considered cancelled.
CONTRACT EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between Manitoba and the Vendor, the
contract may be amended to include additional products or
locations and/or the duration of the contract may be extended
to continue past the expiry date specified above.
QUANTITY/ITEM RELEASES:
The vendor is not to ship any item until a separate
Release Order has been placed by fax or mail.
Release Orders for items may be placed at any time during
the period of this contract and in various quantities.
Release Orders to be shipped per delivery schedule, unless
otherwise approved and/or requested by the Client Department.
The Release Order will include a delivery schedule to distribute
commitments throughout the validity period of the contract on a yearly
basis.
The quantities shown are the approximate quantities required
per year and may vary more or less.
The Contract Value shown as Target Value represents the total
estimated value for the duration of the contract.
Client Departments reserve the right to change quantities on a Release
Order, if required, or to cancel an individual Release Order in part or
in total if necessitated by program changes/demand or Vendor failing to
deliver products within the Release Order scheduled time frames.
Any unused portion as of the end of the contract period will be
considered cancelled.
DELIVERY:
The delivery date (if shown) is actually the end of the Contract.
Vendor must notify Client Department(s) immediately in writing (by fax)
of any delays of regular or scheduled shipments.
Shipments are considered to be delayed if the delivery time
will be longer than the scheduled lead time indicated for that item on
the Release Order.
Vendor must respond to late shipment inquires within 24 hours.
Note: All goods are subject to inspection prior to acceptance. Signing
of delivery slip not to be construed as acceptance. The Client
Departments reserve the right to return all goods not meeting
specification after final inspection.
Food Services Manager at each facility are:
WRC Winnipeg Remand Centre
141 Kennedy Street
Winnipeg, MB. R3C 4N5
MGR: Jiri Rozporka
Ph.: 204 945-4947
Deliveries will be accepted Monday to Friday between
the hours of 8:00 AM to 11:30 AM.
HCC Headingley Correctional Centre
6030 Portage Avenue
Headingley, MB. R4H 1E8
MGR: David Wainwright
Ph.: 204 831-4605
Deliveries will be accepted Monday to Friday between
the hours of 7:00 AM to 3:00 PM.
MYC Manitoba Youth Centre
170 Doncaster Street
Winnipeg, MB. R3N 1X9
MGR: Jason Tutlies
Ph.: 204 928-7160
Deliveries will be accepted Monday to Friday between
the hours of 8:00 AM to 11:00 AM and 1:00 PM to 4:00
PM.
MRCC Milner Ridge Correctional Centre
Box 460
Beausejour, MB. R0E 0C0
MGR: Joel Omochinski
Ph.: 204 268-4011
Deliveries will be accepted Monday to Thursday between
the hours of 10:00 AM to 4:00 PM.
BCC Brandon Correctional Centre
375 Veterans Way
Brandon, MB. R7A 0B1
MGR: William Pont
Ph.: 204 725-3532
Deliveries will be accepted 7 days a week between
the hours of 8:00 AM to 11:00 AM and 12:30 PM to 4:00
PM.
AYC Agassiz Youth Centre
Box 1342, #2 River Road
Portage La Prairie, MB. R1N 3A9
MGR.: Brad Sanderson
Ph.: 204 239-3547
Deliveries will be accepted Monday to Friday between
the hours of 9:00 AM to 5:00 PM.
PCC Portage Correctional Centre
329 Duke Avenue
Portage La Prairie, MB. R1N 0S4
MGR.: Brad Sanderson
Ph.: 204 239-3547
Deliveries will be accepted Monday to Friday between
the hours of 8:00 AM to 3:00 PM.
DCC Dauphin Correctional Centre
114 River Avenue West
Dauphin, MB. R7N 0J7
MGR.: Doug Morley
Ph.: 204 622-2328
Deliveries will be accepted Monday to Friday between
the hours of 8:00 AM to 3:00 PM.
TPCC The Pas Correctional Centre
Box 659, 3rd Street East
The Pas, MB. R9A 1K7
MGR: Eric Normore
Ph.: 204 627-8464
Deliveries will be accepted Monday to Friday between
the hours of 8:00 AM to 11:30 AM and 12:30 PM to 3:30
PM.
WCC Women's Correctional Centre
,,,, 35 Routledge Ave
,,,, Headingley, MB R4H 0A9
,,,, MRG: Curtis Reeve
,,,, Ph.: 204-948-8850
,,,,Deliveries will be accepted Monday to Friday between
,,,,the hours of 8:00 AM to 4:00 PM
SMHC Selkirk Mental Health Center
825 Manitoba Ave. (Gate#3)
Selkirk MB.
Attn: Keith Apetagon
Ph.: 204 482-1680
MDC Manitoba Developmental Centre
840 3rd Street NE
Potage la Prairie, MB R1N 3C6
Attn: Patrick Tremblay-Sabourin
Ph.: 204 856-4269
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba
Government has accepted these goods. The Government of Manitoba reserves
the right to inspect the goods for up to 90 days after the date of
delivery.
Partial acceptance or rejection of an order does not release the Bidder
from its responsibility to complete the order.
TIME IS OF THE ESSENCE:
Time shall be of the essence hereof. Failure to meet the
delivery time (i.e. lead time) indicated on the Release Order
may result in the cancellation of any outstanding Contract Release
Order.
PRICING:
PRICING TO BE OFFERED IS FIRM ENDING JUNE 30, 2022.
Yes ________ or No ________
If no, indicate: Prices firm until (date)________
Bidders offering prices "subject to change without notice" or
"in effect at time of shipment" may be rejected outright.
Preference may be given to suppliers offering firm pricing.
INVOICES:
Invoices must be priced in the same amount and unit of measure
as shown on the Release Order or the Vendor must contact the Client
Department, in writing, prior to shipping the products on the Release
Order.
This is an accounting concern and is not intended to outline
a process to request price changes.
FAVOURED CUSTOMER:
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.
PROVISION OF GOODS/SERVICES TO MANITOBA BOARDS, ET AL:
During the term of the Agreement, or any renewal thereof, the Contractor
agrees to offer the Goods/Services upon written approval of PSB:
(a) to corporations, boards, commissions, councils, bureaus, agencies or
associations that are controlled by the Government of Manitoba, or all
of the members of which are appointed by the Government of Manitoba,
whether by Order-in-Council or legislation or by a Minister of the
Government of Manitoba; Release of the Purchase Order/Outline Agreement
will be at PSB's discretion; and
(b) To agencies that are funded by the Government of Manitoba only, or
suppliers of essential services in the Province of Manitoba<(>,<)>
On the same terms and conditions of the Agreement and at prices that do
not exceed prices charged to Manitoba for the Goods/Services. It shall
be in the sole discretion of such entity whether or not it wishes to
receive the benefit of this provision. If an entity wishes to avail
itself of this provision, it may do so directly by issuing its own
Release Purchase Order to the Contractor, in which case any agreement
resulting from said Release Purchase Order will be between the entity
and the Contractor, and Manitoba will not be a party thereto.
USAGE REPORT
The vendor to provide to Procurement Services Branch an annual report
indicating the actual usage during the contract year. The date and times
for this report will be as requested by the Procurement Officer,
Procurement Services Branch.
The report to show:
A) The quantity shipped by line item and the dollar values as per the
contract; and<(>,<)>
B) individual items ordered against the contract but not listed on the
contract and the dollar amount.
FOB/FREIGHT/DIRECT DELIVERY:
TO BE DELIVERED F.O.B. DESTINATION VARIOUS MANITOBA GOVERNMENT
DEPARTMENT.
The unit prices quoted above include all necessary charges<(>,<)>
freight, insurance, handling etc. If any charges are not
included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged
on the invoice.
Vendor's policy as follows (if applicable):
A) Is there a minimum order/shipment value required for FOB
Destination pricing? Yes ______ or No ______
B) If YES<(>,<)>
Freight charges will be extra on orders/shipments
under $ ______________in value (before tax)
C) If YES<(>,<)>
Freight charges will be:
Actual carrier charges __________ or flat rate ________
If flat rate, indicate:
The amount charged per shipment will be $ _________
No freight charges allowed on back order quantities.
Restocking Charges:
"There will be no Restocking Charges."
WARRANTY:
Please indicate the warranty for each item offered
(if applicable) ____ days or ____ months or _______ years
If the warranty period is not the same for all items offered
then indicate the warranty on a product by product basis.
Vendor to address warranty issues within 48 hours of receiving
faxed documentation from Client Department.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a)the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
b)the vendor fails or refuses to comply with a verbal or written request
or direction from Manitoba within three(3) days of receiving the request
or direction; or
c)the vendor become bankrupt or insolvent or liquidates; or
d)a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e)the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f)the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g)the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h)the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i)the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j)there is a breach of any provision of the purchase order/contract.
k)the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l)the services provided by the vendor are unsatisfactory, inadequate, or
are improperly performed; or
m)the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable.
Procurement practices are one means that can be used to contribute to
the growth of Indigenous businesses. In that regard, Manitoba developed
the Indigenous Procurement Initiative (IPI). The objective of IPI is to
increase the participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Manitoba Finance
Procurement Services Branch
2nd Floor - 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Ph: 204-945-6361
Fax: 204-945-1455
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
ENVIRONMENTALLY PREFERABLE PRODUCTS
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Bidders are encouraged to provide complete details of products
offered including the environmental issues to be considered.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "environmentally preferable products" are as follows:
Packaging:
Preference may be given to products which use less packaging<(>,<)>
packaging containing recycled content or packaging which can be
recycled etc. (providing the packaging still provides proper and
adequate protection to the product offered for sale)
Bidders to provide details regarding the packaging, if applicable, for
each item offered.
Products, recycled or recyclable:
Preference may be given to products containing recycled content or which
may be recycled.
Bidders to provide details regarding the percentage of "total recycled
content" and "post consumer waste content", if applicable, for each item
offered.
(Total recycled content means the percentage of all recycled materials
including manufacturer's trimmings, cuttings, overruns and "post
consumer waste"
Post consumer waste content means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program e.g. used aluminum cans etc..
Products, more environmentally preferable:
Preference may be given to products which generally meet or exceed the
above specifications and can demonstrate satisfaction in relation to the
end user's requirements.
These products will be classified "more environmentally preferable"
through a recognized certification program.
Bidders to provide complete details of the environmental issues to be
considered.
Examples of "more environmentally preferable" products could be the use
of a non-toxic or less toxic substance than currently used or a product
containing a higher percentage of post-consumer recycled content.
Replacement Products:
Manitoba may be interested in "replacement" or alternative types of
products which can be proven to be "more environmentally
preferable" compared to those products specified above. Bidders are
encouraged to provide complete details of possible replacement products.
An example of "replacement" products could be the use of electric hand
dryers in place of paper towels.
At Manitoba's discretion any "environmentally preferable products"
offered may be:
a) accepted for this quote, or
b) not accepted for this quote, or
c) not accepted for this quote but considered for future study/use.
VENDOR INFORMATION:
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warrant acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne entirely by the Bidder.
Manitoba shall not reimburse any bidders for any costs if the RFQ is
cancelled or reissued.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
Manitoba reserves the right to secure evidence to the Manitoba's
satisfaction that any bidder is able to provide the goods or services
and to require the successful bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then
the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above:
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc._________________
Invoicing Department Contact Person: _____________________________
Address: ____________________________________________________
City/Province/Postal Code: _____________________________________
Telephone: ____________________ Facsimile: ___________________
E-Mail Address: ______________________________________________
Hours of Operation: ___________________________________________
INVOICES
Taxable items must be identified on the invoice on each individual line
item.
Manitoba shall be invoiced directly from the Vendor.
Invoices must be priced in the same amount and unit of measure as shown
on the Release Order or the Vendor must contact Manitoba, in writing,
prior to shipping the products on the Release Order.
This is an accounting concern and is not intended to outline a process
to request price changes.
Manitoba certifies that the Services are being purchased under the
Agreement by the Government of Manitoba with Crown funds and are
therefore not subject to the federal goods and services tax (the "GST").
The Vendor represents and warrants that GST has not been included or
quoted in any fees, prices or estimates and covenants that it will not
include GST in any invoice provided, or claim for payment requested,
under the Agreement.
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net thirty (30) days.
Bidder shall specify their standard invoice term: _______________
Any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify: ______________________________________
Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) ___________
Proposed Delivery Address:
AS PER RELEASED PURCHASE ORDER
TENDERS TO BE RETURNED TO:
Submission Address:
or) Fax to (204) 945-1455
or) Email to bids@gov.mb.ca
