This Request for Supplier Qualifications (“RFSQ”) is an invitation by the Coordinating Entity to prospective respondents to qualify in accordance with Evaluation of Responses (Part 2) for eligibility to provide Project Engineering and Management Services (PEMS) to design, tender and construction manage fire and life safety retrofits to Manitoba Healthcare Facilities, as further described in Section A of the RFSQ Particulars (Appendix B) (the “Deliverables”).
The Coordinating Entity, as identified on the cover page, is issuing this RFSQ and administering the RFSQ process on behalf of the Purchaser(s) identified in Section B – Material Disclosures of the RFSQ Particulars (Appendix B).
Responses to this RFSQ will be evaluated in accordance with the evaluation process set out in Part 2 of the RFSQ. Based on the evaluation of responses, certain respondents will be selected for inclusion on a prequalified supplier list that are eligible to participate in an invitational second-stage competitive process for the potential provision of the Deliverables to the Purchaser(s).
The successful proponent of the invitational second-stage competitive process will consist of one (1) complete team of project engineers/technicians and project managers, including support staff, who will provide engineering design and project management services for Manitoba Fire Code required fire and life safety retrofits to all 193 Manitoba Healthcare facilities situated across the Province over a time period not to exceed 10 years.
The successful proponent will be permitted to subcontract as required.
The term of the final agreement is to be for a period of 5 years, with an option in favour of the Purchaser to extend the agreement on the same terms and conditions for one (1) x two year option + three (3) x 1 year options.
Background
In response to fire safety concerns in treatment and care facilities, the Government of Manitoba announced a Fire Safety Task Force in February 2014 to develop recommendations to identify fire and life safety improvement opportunities for treatment and care facilities (B2 and B3 occupancies). The Fire Safety Task Force reviewed technical requirements, Fire Code enhancements, education and training.
The Fire Safety Task Force recommended improvement to existing fire and life safety provisions within existing treatment and care facilities. The Government of Manitoba responded to the Task Force recommendations with amendments to the Manitoba Fire Code (MFC) in 2016.
Amendments to the Manitoba Fire Code regarding retrofit requirements for Group B, Divisions 2 and 3 mandate:
a) Automatic sprinkler system to NFPA 13 Standard,
b) Emergency lighting,
c) Voice communication systems, and
d) Carbon Monoxide Detection.
In response to the mandate Manitoba Health initiated an exercise that was completed late 2018. The Canadian Hospital Fire Safety Evaluation System (CHFSES) which is a risk‐based, graduated evaluation model was applied to the identified building stock of 193 facilities, enabling the development of a prioritized database and associated fire and life safety retrofits for each of the sites.
See Annex A – Facility Fire Safety Retrofit Upgrade Inventory for a summary list of Health facilities across Manitoba with type of retrofit work identified for each facility.
Retrofit work includes but is not limited to: fire sprinkler, fire alarm, fire separation repair, carbon monoxide detection, exit signage, emergency lighting and emergency power supply (installation of emergency power supply generators). Work shall be conducted to ensure each site meets facility fire safety risk reduction goals and achieves a pass to a second CHFSES audit that will occur on completion of retrofit work. The CHFSES audit will be conducted by a Fire Protection Engineer employed by Shared Health.
Work breakdown is roughly;
Fire sprinkler – 50% (includes work ranging from complete systems to completing systems for facilities that are currently partial sprinklered)
Electrical - 30% (includes fire alarm retrofits, fire alarm-based CO detection, emergency lighting, exit lighting and installation of emergency generators)
Fire stopping – 20% (includes repairs to existing fire separations, installation of fire doors and fire dampers)
