D2. SCOPE OF SERVICES
D2.1 The Work to be done under the Contract shall consist of annual inspection, cleaning, maintenance and certification as required by the AHJ on three (3) Watertube and one (1) Firetube boiler systems located at the North End Pollution Control Centre (NEWPCC) for the period from the date of award until August 31, 2027 with the option of four (4) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Contractor within ninety (90) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on September 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Proponents are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.2 The major components of the Work are as follows:
(a) Opening of Fireside and Removal of Low Water Cut Off Head Mechanism.
(b) Perform inspection of Fireside and provide inspection report to the Contract Administrator that includes the components requiring repairs.
(c) Clean Fireside.
(d) Repair and replacement of the damage components. Repair and replacing damaged components as approved by the City upon review of the inspection report and Contractor’s recommendations.
(e) Arrangement for Inspection by AHJ.
(f) Supply and installation of the necessary Fireside gaskets and reinstallation of the Low Water Cut Off Head Mechanism.
(g) Check all safety controls/limits to ensure proper operation as required by AHJ.
(h) Perform Gas Fitters Test.
(i) Perform Combustion Test and Recalibration as needed.
(j) Perform Fire Department Gas Fired Appliance Report.
(k) Arrangement of the required certification of the Boilers with AHJ.
(l) Provide maintenance service report.
D2.3 The Contractor shall provide a proposed schedule of the annual maintenance Work and the City will review the request and provide approval prior to starting the Work. It is anticipated that annual maintenance work will be completed between May to August every year.
D2.4 The annual maintenance shall be performed according to the boiler latest classification set by AHJ. The City understand that the AHJ recently re-classsified the boilers to only required inspection every two (2) years. The City anticipates that every year there will be two (2) boilers.
that will go through the maintenance Works describes on D2.2 and E3.2 to meet the classification set by AHJ.
D2.5 The Contractor shall be on top on any deficiencies noted by AHJ during boiler inspection and for certification. The Contractor shall inform the Contract Administrator within 2 (two) Business Days upon receiving the deficiencies report from AHJ.
D2.6 The City will perform the following prior to any boiler maintenance service Work if required.
(a) Depressurize and drain boiler.
(b) Isolate boiler and lockout electric and gas energy sources.
D2.7 The Contractor may also be used for Emergency Services related to the issues with the Boilers. Requests for Emergency Services shall be executed immediately. The Emergency response time is within 2 hours or as agreed between the Contractor and the City during the Emergency call. The Contractor shall be required to get the Contract Administrator or their designate to sign off on hours expended during emergency services. Within five (5) Business Days, the Contractor will provide a report and invoice for the Work to the Contract Administrator, detailing the Work completed with hours and staff.
D2.8 The Work shall be done on an "as required" basis during the term of the Contract.
D2.8.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
D2.8.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements.
D2.9 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.
D2.10 The Contractor and subcontractor shall:
(a) Comply with the Environmental Management Systems (EMS) Contractor’ package of the Wastewater Services Division in Appendix B.
