B3. PROPONENTS’ CONFERENCE
B3.1 The City will hold a virtual Proponents’ conference for interested Proponents and their
respective Proponent Team Members on April 4, 2022 at 1 p.m.
B3.2 Proponents wishing to attend the Proponents’ conference are required to register by
notifying the Project Manager identified in D2 by email a minimum of three (3) Business Days prior
to the date of the conference with each individual’s name, company name, and email address.
B3.3 The Proponent conference will be conducted virtually through Microsoft Teams or Zoom.
An email invite will be sent out to registered Proponents two (2) Business Days prior to the date
of the conference. It is the responsibility of the Proponent to ensure that they have been
registered successfully for the virtual Proponents’ conference.
B3.4 The purpose of the Proponents’ conference is to present an overview of the Project and
to respond to questions regarding the Request for Proposal (RFP) and the Project. Attendance at the Proponents’ conference is optional. Proponents and Proponent Team Members are encouraged to attend.
(a) proponents shall not be entitled to rely on any information, written or oral, or any
interpretations or opinions offered at the Proponents’ conference unless that information or
interpretation is provided formally by the City by addendum to the RFP; and
(b) The anticipated agenda for the conference is as follows:
(i) introduction of the City/Project Management Team members in attendance;
(ii) Project overview;
(iii) Phase 1 overview;
(iv) RFP process and schedule;
(v) Q&A; and
(vi) Wrap-up.
B3.5 The City may disclose the identification/name of Persons attending the Proponent
conference.
-
-
-
-
-
