E1. DESIGN SERVICES
E1.1.1 These Terms of Reference are supplemental to the Standard Terms and Conditions
of Consultant Services and the “Definition of Standard Consulting Engineering Services” required by
the City of Winnipeg.
E1.1.2 The consulting services described herein will be provided for the Water and
Waste Department (the Department).
E1.1.3 The Department will provide assistance towards the following services:
(a) Limited provision of non-resident contract administration and inspection services for above.
E1.1.4 The following Engineering Services are required for the Construction of Flood
Control Gate Chamber at Baldry Creek and Pth100
(a) Structural engineering services for the design of the new 3 cell gate chamber, complete with
access and equipment hatches and ladders.
(b) Appropriately size the gates.
(c) Provision of survey services to determine project limits, elevations and locations.
(d) Specifications for new flap and slide gates.
(e) Design of slide gate installation in the existing or new reinforced concrete chamber.
(f) Design of flap gate installation in the existing or new reinforced concrete chamber.
(g) Design of an access box to protect the connection points to the 3 discharge pipes under
PTH100.
(h) Ensure that building design complies with the latest edition of the Manitoba Building Code,
if required
(i) Work with The Province of Manitoba including Manitoba Transportation and Infrastructure, to
secure any permits and permissions required to complete the work.
(j) Work with The Department of Fisheries and Oceans to secure any permits, permissions and
design requirements to mitigate fish impact required to complete the work.
(k) Provision of screening required by Heritage Resources.
(l) Provision of any geotechnical and soil testing reports for use in design and obtaining any
permits
(m) Preparation and administration of all Tender documents.
(n) Provision of resident and non-resident Contract Administration services.
(o) Project close-out services.
E1.1.5 Meetings
(a) Attend a mandatory meeting with the Design & Construction and Wastewater Services Branches of
the Department to review project expectations and limits. The consultant shall ensure that all
discipline leads attend the orientation meeting.
(b) Attend monthly design progress meetings with the City of Winnipeg project team members to
review design progress. The consultant shall ensure that the project manager and all required
discipline leads attend the monthly design progress meetings. Meetings will be used to update
progress to date, anticipated submittals, any ongoing project issues along with ask questions to
City staff. Meeting minutes shall be distributed to all attendees and project personnel.
E1.1.6 Design Services
(a) General
(i) Allow for a maximum two (2) week review of each submission by City staff. Any incomplete or
corrections required submissions will be returned and will require resubmission until stage
submission is complete.
(ii) Prepare a 66% design review submission complete with Drawings List in excel format,
Drawings, and Class II estimate.
(iii) Prepare a 99% design review submission complete with Drawings, Specifications, Shop
Drawing Log Submittal and Class I, pre-tender estimate. The pre-tender estimate must be provided to
the Department’s contact person for review at least ten (10) calendar days prior to tendering. The
project shall not be tendered without this review.
(iv) All required technical specifications complete with Form B: Unit Prices, to be included
with the Tender documents and construction drawings package.
(v) Construction drawings are to have a Department drawing number assigned before the work is
tendered. Drawing numbers shall be requested from the Department’s contact person.
(vi) Digital files of the construction drawings shall be provided to the Department’s contact
person when the work is tendered.
(vii) Provision of appropriate response to bidders and advice to the Department during the
period of tender call and, subject to acceptance by the Department, issuing addenda to the Tender
documents.
(viii) Arrange and attend a tender site investigation during the tendering process.
(ix) Review Bid submissions for completeness and prepare Bid submission tabulation.
(x) Arrange for a pre-award meeting with the Department and the successful Proponent for which
the purpose is:
◻ To establish that the Contractor has received all addenda
◻ To ascertain that the Contractor understands the scope of work in the tender
◻ To determine that the Contractor is capable of meeting the obligations of the detailed in the
Tender.
◻ To secure advisement by the Contractor of intended methods, materials, stages, timelines or
sequences of the Contract that are of interest to the Department.
◻ To afford the opportunity for each participant to fulfil the obligation of disclosing any
known obstacle(s) to the conduct of the Contract, or of any expectation of significant revision
thereof, if known at that time.
(xi) Preparation of a report containing recommendation regarding award of contract and
identifying reasons thereof, including identifying and explaining any variations in cost from the
original engineer’s estimate to the submitted Contract cost.
(xii) Provision of any geotechnical reports and documents required to acquire any Permit prior
to any construction activities.
(xiii) Lead biweekly construction meetings on site and Microsoft Teams and distribute meeting
minutes after each meeting has concluded.
(xiv) Each discipline shall perform at minimum bi-weekly construction site inspections to
verify construction works conforms with contract documents. More frequent site inspections may be
required when specific work is being completed.
(xv) Review and approval of shop drawings submitted by the Contractor and/or Supplier(s).
(xvi) Provide the Contractor with assistance in obtaining any required permits necessary for
the commencement of construction.
(xvii) Coordinate with the Contractor, the Department and other relevant parties any
commissioning activities required before any components of the work can be
put into active service.
(xviii) Witness Contractor commissioning and ensure commissioning forms are filled
out.
(xix) Review of Contractor Operations & Maintenance manual for completeness.
(xx) Provide project close out services and issue sealed Record documents.
(b) Structural and Civil Engineering:
(i) Chamber design with all reinforcing steel requirements.
(ii) Connection to the existing concrete culvert underneath PTH100.
(iii) The flap and slide gates should be fabricated from cast iron and have bronze
seating faces.
(iv) Miscellaneous metals including access hatches, ladders, railings, etc.
(v) Access box design to protect the connection points to the 3 discharge pipes
under PTH100.
(vi) Size control gates to be as small as possible.
(vii) Provide seismic calculations for the new buildings required as part of Manitoba
Building Code 2020, if required.
(viii) Excavation requirements and limits.
(ix) Backfill requirements and limits.
(x) All applicable forces and loadings (both during construction and after
backfilling) shall be taken into consideration for the design of each component
indicated above and/or additional components included to this assignment.
(xi) All surface restorations.
E1.2 Construction Documents
(a) All drawings are to be drawn in accordance with The City of Winnipeg Manual for
Production of Construction Drawings and Departmental requirements.
(b) Construction Documents are to be prepared by the Consultant and will be included by the
Tender Documents. Provide digital PDF’s of the Construction Drawings to be posted on the
City of Winnipeg web site for the bidding period.
(c) All drawings are required to be produced using AutoCAD standard software. Using any
other software platform and converting to AutoCAD will not be acceptable. All AutoCAD
drafting shall follow City of Winnipeg drafting standards.
(d) The Department’s contact person will provide drawing numbers for the construction
drawings prepared by the Consultant.
(e) All drawings that include plans, elevations and section details are required to be metric
scaled with all unique scalebars shown on the drawings.
(f) The following General Construction Documents will be required to be produced by the
Consultant and reviewed by the City prior to the project going to Tender:
(i) Cover sheet showing chamber location.
(ii) Drawing index including drawing numbers and titles. Drawings shall be separated out
for each discipline.
(iii) Shop Drawing Submittal List including all Contractor submittals required along with
Specification section and Drawing number reference where submittal can be found.
(g) The following Structural Construction Drawings will be required to be produced by the
Consultant and reviewed by the City prior to the project going to Tender:
(i) Structural plans, elevations and details. Revision 00 shall be for any demolition work
and revision 01 for any new work.
(ii) Structural plans and elevations.
(iii) Concrete re-enforcing details.
)
Ladder and entry hatch details.
(h) The following Civil Construction Drawings will be required to be produced by the Consultant
and reviewed by the City prior to the project going to Tender:
(i) Lot Grading Plan showing property lines, site drainage, trees and street lights.
(ii) Site Services Plan showing all underground and above ground
services.
