2025-71-342-P - Provision of Fire Pump Upgrade Services for Headingly Correctional Centre

This Request for Proposals (the “RFP”) is an invitation by the Government of Manitoba (“Manitoba”), as represented by the Department of Public Service Delivery, Capital Projects Planning and Delivery (“CPPD”) to prospective
contractors to submit proposals for Fire Pump Upgrades as further described in Section 1 of the RFP Particulars (Appendix 3) (the “Work”).
The work is being done in the men’s Headingly Correctional Centre located at 6030 Portage Avenue, Headingly, MB. The Scope of Work includes, but is not limited to, the installation of a new electric fire pump serving the indoor
sprinkler systems, and the installation of a new diesel fire pump serving the outdoor hydrants. Work site location will be occupied during construction, with some of the work taking place within the secure area.

Preferences:
(a) In consideration of Manitoba’s procurement policies and applicable trade agreements, this tender is only available to Canadian proponents who have submitted compliant submissions meeting all essential requirements of the solicitation. If no compliant submissions are
received from Canadian proponents, Manitoba may re-issue this tender at its sole discretion.
(b) Submissions which propose the use of subcontractors based in the United States will be automatically disqualified.
(c) Manitoba and the Contractor acknowledge and agree that, upon contract award, the Contractor shall collaborate with Manitoba to identify and procure an alternative product in cases where a U.S.-manufactured product has been proposed. The alternative product shall
be sourced from Canada or a non-U.S. jurisdiction and must be equivalent in quality and performance to the originally specified product. Any cost variances shall be substantiated with supporting documentation, including invoices and receipts.

CPPD is administering this RFP process. For the purposes of this procurement process, the “RFP Contact” will be:

Contract Administrator: Eric Liu
Email: Bids@gov.mb.ca

Proponents and their representatives are not permitted to contact any employees, officers, agents, elected or appointed officials, or other representatives of Manitoba or CPPD other than the RFP Contact concerning matters regarding this RFP. Failure to adhere to this rule may
result in the disqualification of the proponent and the rejection of the proponent’s proposal.

Site Visit

An optional site visit has been scheduled as follows:

Location: Headingly Correctional Centre, 6030 Portage Avenue, Headingly, MB
Date and Time: September 9, 2025 9:00 AM local time

Proponents are to meet outside the duty office in the administration building prior to 10:00 AM to sign the site attendance sheet.
Proponents are to pre-register by email to the project manager at Amrith.Kumar@gov.mb.ca. A calendar appointment will be sent as confirmation of attendance. It is the Proponents responsibility to ensure
registration and confirmation has been received prior to the meeting.
Deadline for registration is the end of the business day September 8, 2025 at 4:00 PM local time.
Proponents are not entitled to rely on information received from CPPD, CPPD’s representatives or other third parties at the site visit unless the RFP Contact has provided the information in writing.

Deadline for questions September 16, 2025. All questions must be submitted to the RFP Contact at bids@gov.mb.ca. CPPD will only address questions that were sent to this email address.

Bid submission deadline is September 30, 2025 at 2:00:00 P.M. CDT. This is an ebid submission and all bids must be uploaded through MERX. No other form of Proposal submission will be accepted.