MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00521
ISSUING DEPARTMENT: Procurement Services Branch
DATE ISSUED: 23/11/2020
ISSUED BY: Shane Anderson
TELEPHONE: 204 945-6347
THE FOLLOWING IS A REQUEST TO SUPPLY STEEL HINGED POLES FOR MANITOBA
INFASTRUCTURE - TRAFFIC ENGINEERING BRANCH
CONTACT: SHANE ANDERSON
Please contact the individual noted above if additional information or
clarification is required on the following items.
THIS PROCUREMENT IS SUBJECT TO CHAPTER 5 OF THE CANADIAN FREE TRADE
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED and UNLOADED TO:
Traffic Engineering Branch
ATTN: Jason Ward
8385 Wilkes Ave.
Manitoba R4H 1B8
(unit prices include all necessary charges e.g. freight, insurance,
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
SUBMISSION BY MAIL OR DELIVERY: Bids should be submitted in a sealed
envelope and sent by mail or delivered personally, or by courier to the
Submission Address. The envelope should be clearly marked with the
solicitation number, the closing date and time and the Bidder's name and
ELECTRONIC SUBMISSION (BY EMAIL OR FAX): Bids submitted by email
should include the solicitation number and the Bidder's name in the
subject line and should be sent in PDF format. Emails approaching 40
Megabytes in size may be rejected by Manitoba's email system. Upon
submitting a Bid by email, Bidders will receive a reply email confirming
that Manitoba has received the Bid. Bidders not receiving a reply email
should contact Procurement Services Branch at 204-945-6361.
While Manitoba may allow for electronic bid submissions, the Bidder
acknowledges that electronic bid submissions are inherently unreliable.
The Bidder bears all risk associated with submitting its Bid by
electronic submission, including but not limited to delays in
transmission between the Bidder's computer or fax machine and Manitoba's
email system or fax machine.
It is the Bidder's sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
ITEM QTY DESCRIPTION DELIVERY
ITEM 10 31/01/2021
10.00 Each GSIN: N6200MATERIAL: 45062
POLE, HINGED, STEEL, 30 FEET LENGTH, BOLT AND CIRCLE 11 - 11 1/2 INCH
FOR 1 1/8 INCH ANCHOR RODS, ALL METAL TO BE FULLY GALVANIZED, TOP TO
ACCOMMODATE LUMINAIRE AS PER MI OCTAGONAL HINGE POLE DETAIL, POLE TO
HAVE ATTACHED MOUNT FOR A W12 WINCH, STANDARD 4 IN X 7 IN HANDHOLE WITH
COVER AND CONNECTING HARDWARE, GROUND STUD, FOUR PLASTIC NUT COVERS,
THREE LEVELLING SHIMS, FOUR ANCHOR BOLTS EACH WITH ONE HEX NUT AND FLAT
WASHER, FINISH TO BE OVER COAT OF PRIMER, COLOR ORANGE AND WHITE
**AS PER SPECIFICATION PDF FILE "NAMO Octagonal Hinge Pole"
PLEASE NOTE THE FOLLOWING:
a),,Submission address: firstname.lastname@example.org .
b),,Proposals must be submitted in PDF format or as directed. There must
be separate attachments for the Technical Proposal and the
c),,The subject line of the email and any attachments should be clearly
marked with the RFx number and the Proponent#s name. The submission
subject should be listed as "XXX_ -_
d),,Emails approaching 25 Megabytes in size may be rejected by
Manitoba#s email system. Proponents should identify the order and number
of emails that make up the electronic submission (e.g. email 1 of 3,
email 2 of 3, email 3 of 3). Upon receipt of proposal, Proponents will
receive an email confirming that Manitoba has received the Proposal.
e),,While Manitoba allows for email submissions, the Proponent bears all
risk associated with submitting its Proposal by electronic submission,
including but not limited to delays in transmission between the
Proponent#s computer and Manitoba#s email system. Proposals determined
by Manitoba to have been received later than the deadline will not be
** WE ARE NOT ACCEPTING PHYSICAL DELIVERIES OF BIDS AT THIS TIME
Generally the lowest overall price of the acceptable item in accordance
with the terms & conditions of the RFQ will be awarded the order.
Quotations will be evaluated based on: Compliance of bid, product
offered compared to product description/specifications
requested, price, delivery, warranty / service repair location, quality
of the bidder's performance in past awards and any other terms &
conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
Items offered are to meet or exceed the specifications indicated for the
If it is your intention to offer an item which does not meet all the
specifications outlined, then you must indicate all intended deviations
or changes on the return quote.
In the absence of any particular construction details, the product
offered is to be completed with first quality design, manufacturing<(>
finishing techniques and materials as required to produce a
first quality product for the intended use.
It should be noted that clarification of missing details may require
discussions etc. with the end user.
QUALITY / ACCEPTABILITY
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered. Manitoba reserves the right to
reject any product, after final inspection that does not meet the
specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon
inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shippers risk pending return instructions
Products rejected by the using department will be returned to the
Vendor for full credit or replacement product at no cost to Manitoba
or the contract may be cancelled.
F.O.B. DESTINATION, FREIGHT PREPAID DELIVERED TO
Traffic Engineering Branch
ATTN: Jason Ward
8385 Wilkes Ave.
Manitoba R4H 1B8
(Custom Broker fee is included in freight)
(unit prices include all necessary charges e.g. insurance, shipping<(>
If any charges are not included please explain in detail any/all charges
which will be extra to the unit prices quoted and will be charged on the
THIS PRODUCT IS REQUIRED ASAP. PLEASE INDICATE LEAD TIME FROM RECEIPT OF
DELIVERIES ONLY PERMITTED - BETWEEN 7:30AM TO 3:00PM, MONDAY TO FRIDAY
ONLY. DELIVERIES OUTSIDE OF THESE TIME FRAMES WILL BE REJECTED AS THE
RECEIVING AREA WILL BE CLOSED.
SUPPLIER IS TO PROVIDE AT LEAST 24 HOURS NOTIFICATION FOR DELIVERY.
CONTACT IS REQUIRED TO MAKE SURE ADEQUATE RESOURCES AND EQUIPMENT ARE
AVAILABLE TO RECEIVE THE MATERIALS. PLEASE CONTACT Jason Ward
(204)918-0306 FOR VERIFICATION THAT DELIVERY CAN BE MADE.
FOR TECHNICAL INFORMATION CONTACT PERRY SAMAGALSKI (204) 204-918-0306 OR
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods. The Government of Manitoba reserves the right to inspect
the goods for up to 90 days after the date of delivery.
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
State warranty of units offered (as applicable to Manitoba's use)
(Manitoba's use would usually be considered commercial Application not
Parts _________ months OR _______ years
Labor _________ months OR _______ years
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote
State location of manufacturers certified and/or approved warranty
service, closest to the point of delivery, for this quote<(>,<)>
__________________________ , _______
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty then a complete
explanation to be provided.
Costs incurred in the preparation, presentation and submission of a Bid
shall be borne entirely by the Bidder.
Any products found defective will be returned for full credit including
any transportation charges and/or service handling charges (if
Yes _____ No _____ Initial __________
The Vendor shall promptly remove any rejected products and replace with
acceptable without further cost to Manitoba within five (5) working days
of request. Failure to replace rejected goods may result in release
order and/or contract cancellation in part or whole with no obligation
whatsoever to Manitoba.
Goods ordered in error by Manitoba will be returned for credit/refund.
The Vendor shall pick-up the product on their next delivery day.
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS:
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However<(>,<)>
Manitoba is under no obligation to seek clarification.
Bidder warrants that Manitoba's purchase, installation and/ or use of
the goods and/or services covered hereby shall not result in any claim
of infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
The Vendor shall use due care in the performance of the obligations
under the Agreement to ensure that no person is injured, no property is
damaged or lost and no rights are infringed.
The Vendor shall be solely responsible for
(a)<(>,,<)>any injury to persons (including death), damage or loss to
property or infringement of rights caused by, or related to, the
performance of the Services or any term of the Agreement, or the breach
of any term or condition of the Agreement by the Vendor, or the
officers, employees, subcontractors or agents of the Vendor; and
(b)<(>,,<)>Any omission or wrongful or negligent act of the Vendor, or
officers, employees, subcontractors or agents of the Vendor;
And shall save harmless and indemnify Manitoba, its officers, employees
and agents from and against all claims, liabilities and demands with
respect to clauses (a) and (b).
Manitoba shall not be liable for any injury to the Vendor, or to any
officers, employees or agents of the Vendor, or for any damage to or
loss of property of the Vendor, or of the officers, employees or agents
of the Vendor, caused by or in any way related to the provision or
delivery of the Services or the terms of the Agreement.
The above clause does not apply if the injury, damage or loss was caused
by the wrongful or negligent act of an officer or employee of Manitoba
while acting within the scope of his or her employment.
LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of al liens, claims and
encumbrances of any kind.
Manitoba requires its suppliers to adhere to provincial labour laws
and, where businesses use sources outside of Canada, Manitoba
expects suppliers to comply with local labour laws in the country of
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
b) the vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the
employment of its employees; or
i) the vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the
purchase order/contract or repeatedly failed to meet the delivery lead
time, indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date. This termination may
be used for those instances where there are program changes, funding
changes, etc. All purchases by Manitoba under the purchase
order/contract are subject to and expressly conditional upon the
Legislature of Manitoba duly appropriating funds to the fiscal year in
which they are required to be paid. For the multi-year contracts the
RFQ/contract term "fiscal year" means the period commencing April 1st of
one year and ending on March 31st of the next ensuing year.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants
shall make any public statement making reference to, or relating to the
existence or performance of the purchase order/contract in any
advertising, testimonials or promotional material without the prior
written consent of the Province of Manitoba, which shall not be
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where,in
Manitoba's sole opinion, none of the quotes submitted in response
to the RFQ warrant acceptance or where it would be in the best
interests of Manitoba to do so. Costs incurred in the preparation,
presentation and submission of a quote shall be borne entirely by the
Bidder. Manitoba shall not reimburse any bidders for any costs if the
RFQ is cancelled or reissued.
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer
or an authorized distributor, dealer or retailer of the goods offered
and is authorized to sell these goods in Manitoba, Canada and upon
request will provide Manitoba with written evidence thereof.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable. Procurement
practices are one means that can be used to contribute to the growth of
Indigenous businesses. In that regard, Manitoba developed the Indigenous
Procurement Initiative (IPI). The objective of IPI is to increase the
participation of Indigenous businesses in providing goods and services
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement Services Branch.
For further information on the Indigenous Business Directory<(>,<)>
registration forms and access to a copy of the Indigenous Business.
Directory please see the following website:
http://www.gov.mb.ca/finance/psb/api/api bd.html or contact:
Procurement Services Branch
2nd Floor - 270 Osborne Street North
General Inquiry Line
For all other general inquiries related to this tender opportunity,
please contact the name of the individual(s) identified on page one of
this tender document.
INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods
provided or delivered to the satisfaction of Manitoba, Manitoba shall
pay the Contractor an amount not exceeding the amount specified in the
successful Contractor's bid submission.
All invoices shall be issued in writing and satisfactory to Manitoba in
both form and content. The contractor shall also provide to Manitoba
such supporting documents, vouchers, statements and receipts as
requested by Manitoba.
Manitoba shall endeavor to pay the Contractor any fees due within 30
days net after the receipt and approval of the invoice and any
supporting materials requested.
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian
then the currency must be clearly identified on the quote document.
ACCOUNTS RECEIVABLE ADDRESS
Due to our computerized accounts payable system please advise if
your invoice address (accounts receivable) is the same as the address
for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city<(>,<)>
province, postal code, etc.
MANITOBA'S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable ( NT) items
please indicate T or NT opposite each item offered.
YOUR QUOTATION REFERENCE # ( if applicable) _________
Proposed Delivery Address:
Traffic Engineering Branch
ATTN: Jason Ward
8385 Wilkes Ave.
Manitoba R4H 1B8
TENDERS TO BE RETURNED TO:
Manitoba Central Services
Procurement and Supply Chain
6TH Floor, 352 Donald St
Winnipeg, MB R3B 2H8
*** We are only accepting electronic bids at this time **