MANITOBA REFERENCE NUMBER: MB-MBPB-03S-00050
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 23/12/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba), as represented by the Minister of
Public Service Delivery, by this Request for Quotation (the
#Solicitation#), is requesting bid submissions for the Supply and
Delivery of Commercial Deep Fryer for the Department of Agriculture for
a one-time purchase.
CANADIAN PREFERENCE
In consideration of Manitoba#s procurement policies and applicable trade
agreements, for this Solicitation, preference will be given to Canadian
Vendors who have submitted compliant Submissions meeting all essential
requirements of the Solicitation. Manitoba may re-issue this
Solicitation at its sole discretion.
KEY DATES: (All times in Manitoba Time, CST)
Deadline For Questions: January 06, 2026, by 12:00PM
Deadline For Addenda: January 08, 2026, by 12:00PM
Submission Deadline: January 13, 2026, by 4:00PM Manitoba Time
SUBMISSIONS TO BE SUBMITTED ON TIME
Submissions must be finalized and fully uploaded in the E-Procurement
System on or before the Submission Deadline. The time of receipt of
Submissions shall be determined by the
E-Procurement System web clock. Late submissions will not be accepted
and will be disqualified.
Vendors are cautioned that the timing of submission is based on when the
Submission is received by the E-Procurement System, not when a
Submission is submitted by a Vendor. As transmission can be delayed due
to file transfer size, transmission speed, or other technical factors,
Vendors should plan to submit Submissions well in advance of the
Submission Deadline to avoid submitting late due to technical issues.
Vendors submitting near the Submission Deadline do so at their own risk.
The E-Procurement System will send a confirmation email to the Vendor
advising when the Submission was submitted successfully. If you do not
receive a confirmation email<(>,<)> contact the E-Procurement System#s
technical support immediately.
VENDOR MUST BE SINGLE ENTITY
The Vendor must be a single legal entity that, if selected, intends to
enter into the Contract with Manitoba. If the Submission is being
submitted jointly by two (2) or more
separate entities, the Submission must identify only one (1) of those
entities as the #Vendor#. If the Vendor intends to subcontract
components of the Deliverables to other
entities, the Submission should indicate this intention and should
identify and provide relevant information in respect of the proposed
subcontractors for the purposes of evaluation. The Vendor will be
responsible for the performance of the Deliverables.
TYPE AND TERM OF CONTRACT
The selected Vendor will be requested to enter into a contract for the
provision of the Deliverables on the terms and conditions set out in the
Purchase Order. The term of the Contract will be in effect until the
completion of the Deliverables.
NOTE:
For INFORMATION or item clarification, if required<(>,<)>
CONTACT: Raymond Olatokun
Email: bids@gov.mb.ca (Enquiry only)
Please contact the individual noted above if additional information or
clarification is required on the following items.
GENERAL TERMS & CONDITIONS:
This RFQ is subject to the Manitoba General Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/MB_terms_conditions.pdf
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba
Purchase Order Terms and Conditions:
https://www.gov.mb.ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions
.pdf
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the
Bidder. The name and title of the representative signing the Bid should
also be printed
below their signature.
Vendor's e-mail address: (if available) ____________________
Quantity clarification: quantity listed contains 2 or 3 decimals.
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2026
1.00 Each GSIN: N6600MATERIAL: 99181030
COMMERCIAL CONTINOUS DEEP FRYER AS DESCRIBED BELOW:
·,,Free Standing
·,,Frying Area: Minimum of 7 - 10 sq. ft.
·,,Conveyor Belt: 7-inch wide belt for continuous product flow
·,,Power Requirements: Electric, 208V, 100A, 3-phase
·,,Oil Management: Automatic oil level control system
·,,Post-Frying Process: Integrated finished product de-oiling conveyor
·,,Oil Capacity: Minimum 112 liters
·,,Filtration: Circulation pump and screens
*COMMERCIAL DEEP FRYER
Quantity ,,Unit of Measure Unit Price
,,1 ,,,,,,Each ,,,, ____________ ,,
*COMMISSIONING AND TRAIING ON SITE:
Quantity ,,Unit of Measure Unit Price
,,1 ,,,,,,Each ,,,, ____________ ,,
NOTE: Extended cost at the top, is the addition of the cost of the
Commercial Deep Fryer and the cost of Commissioning and Training on site
(if applicable)
========================================================
QUOTATION EVALUATION:
The evaluation will be done in 2 stages.
The mandatory technical requirements checklist (attached) will be
evaluated first on a Pass/Fail basis, and only successful bids (Pass on
all criteria) will be evaluated for the second step, which is the
pricing.
Generally, the lowest overall price of an acceptable item(s) in
accordance with the terms & conditions of the RFQ will be awarded the
order.
Quotations will also be evaluated based on suitability of unit offered
compared to the end user's needs, product specifications, delivery,
warranty, price, quality of the bidder's performance in past awards and
any other terms & conditions indicated on this RFQ.
The submission must include the following documentation:
·,,Technical Data Sheet
·,,Operations Manual (including installation guide, safety instructions
and maintenance)
·,,Certificate of Conformity/Compliance (Canadian Standards Association)
·,,Electrical Safety Certification (Canadian Standards Association)
·,,Warranty certificate or documentation
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba). Suitability selection to be at Manitoba's sole discretion.
QUALITY / ACCEPTABILITY
All products supplied are subject to inspection prior to acceptance.
Manitoba reserves the right to reject any products, after final
inspection that does not meet the specification
requested.
PRODUCT OFFERED:
The product offered must meet the requirements and expectations for its
intended use.
If it is your intention to offer an item, which does not meet all the
specs/description as outlined, then you must indicate all intended
deviations or changes on the return quote.
Please indicate:
Manufacturers Name__________
Brand Name______________
Product / Style Number ________
Bidders catalogue/reference number (if applicable) ___________
NOTE: If any of the above items/features are accessories that are to be
included and installed prior to delivery. It is the supplier's
responsibility to test all systems to ensure they are functioning
properly prior to delivery
DELIVERY:
D.D.P. (DELIVERY DUTY PAID TO DESTINATION) To:
Manitoba Agriculture
Food Development Centre
810 Phillips Street
Portage La Prairie, MB R1N 3J9
(Unit prices include all necessary charges e.g. freight, insurance,
handling etc.)
If any charges are not included, please explain in detail any/all
charges that will be extra to the unit prices quoted and that will be
charged on the invoice.
Delivery timeline: State delivery timeline in weeks from the date of a
possible award by a purchase order
,,Delivery in weeks ____________________
PRODUCTS/BRANDS:
Brand names, where indicated, are shown for reference purposes only and
are not intended as endorsement of a particular product.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that any bidder is the manufacturer,
or an authorized distributor, dealer or
retailer of the goods offered and is authorized to sell these goods in
Manitoba, Canada and upon request will provide Manitoba with written
evidence thereof.
WARRANTY:
MANUFACTURER'S WARRANTY:
State warranty of units offered (as applicable to Manitoba's use).
(Manitoba's use would usually be considered commercial application not
consumer)
Product _________ months OR _______ years
Labor _________ months OR _______ years
Parts _________ months OR _______ years
Please note: During the period of the warranty offered, all labour,
transportation, parts, surcharges including shipping and brokerage will
be included. The Province of Manitoba
"will not" pay additional charges while the item(s) offered are under
the above stated warranty.
Potential costs associated with the location of warranty service might
be used in the evaluation of this quote.
If the warranty offered is the Vendor's warranty in combination with or
in place of the Manufacturer's warranty, then a complete explanation
must be provided.
WARRANTY SERVICE/LOCATION:
Is warranty service provided on site at our premises?
YES___ or NO____
If NO, indicate the location the unit must be sent to for manufacturer's
certified and/or
approved warranty service.
Company name_______________________
Location (city & province) ______________
Do you have a toll-free phone number for warranty service?
YES______ or NO______
IF YES PLEASE PROVIDE: ________________________
AFTER WARRANTY SERVICE:
Is after warranty service provider the same as above?
YES ___ or NO_____
If NO, please advice
Company name_______________________
Location (city & province) ______________
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system please advise if your
invoice address
(accounts receivable) is the same as the address for orders / quotes
shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city,
province, postal code<(>,<)>
etc. _________________
MANITOBA'S RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit?
Manitoba's Retail Sales Tax
YES_____ or NO_____
If NO disregard the following paragraph.
MANITOBA'S RETAIL SALES TAX
Is the product(s) offered subject to Manitoba's Retail Sales Tax?
YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items
please indicate T or
NT opposite each item offered.
PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba's standard payment
term is net
thirty (30) days.
The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
YES _____ NO _____ INITIAL __________
If yes, please specify:
_____________________________________________________
Does your early payment clause appear on your invoice?
YES _____ NO _____ Initial __________
YOUR QUOTATION REFERENCE # (if applicable) _________.
________________________________________________________________________
________________
SUBTOTAL ______________
DELIVERY CHARGES ______________
OTHER CHARGES OR DISCOUNTS
(PROVIDE DETAIL IF APPLICABLE) ______________
GRAND TOTAL ______________
GST & PST TO BE EXCLUDED UNLESS OTHERWISE NOTED
QUOTATIONS IN CANADIAN FUNDS PREFERRED. OTHER CURRENCY MUST BE CLEARLY
IDENTIFIED ON THE
QUOTATION DOCUMENT.
TENDER VALID IF ACCEPTED WITHIN __________ DAYS
Authorized Signature: ____________________________ Title:
____________________________
Name(print): _____________________________________ Phone:
____________________________
Proposed Delivery Address:
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.
