MANITOBA REFERENCE NUMBER: MB-MBPB-AAS-00558
ISSUING DEPARTMENT: Procurement and Supply Chain
DATE ISSUED: 12/12/2025
ISSUED BY: GoM PSC
TELEPHONE: 204 945-6361
The Government of Manitoba (Manitoba) is requesting bid submissions for
the Supply and Delivery of Medical Mattresses And Accessories on an "as
and when" requested basis for a 2 year term contract from April 1, 2026
to March 31, 2028 with two(2) optional one(1) year extensions.
FOR Materials Distribution Agency (MDA), Government of Manitoba
Solicitation Contact
For the purposes of this procurement process, the Solicitation Contact
will be:
Contact Name: Cindarla Pinheiro
Contact Email: bids@gov.mb.ca
For inquiries, email subject line shall be 30448 as provided in the
first page of this document. Vendors and their representatives are not
permitted to contact any employees, officers, agents, elected or
appointed officials, or other representatives of Manitoba, other than
the Solicitation Contact, concerning matters regarding this
Solicitation. Failure to adhere to this rule may result in the
disqualification of the Vendor and the rejection of the Vendor's
Submission.
The delivery date (if shown is actually the end of the contract)
Purchasing Organization Address
MERX Electronic Bid Submission www.MERX.com
Proposed Delivery Address
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
Invoice Address
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Attention: Finance
Winnipeg, MB
R3H 1H3
Preference Clause
In consideration of Manitoba's procurement policies and applicable trade
agreements, for this Solicitation, Preference will be given to Canadian
suppliers who have submitted compliant submissions meeting all essential
requirements of the solicitation. Manitoba may re-issue this tender at
its sole discretion.
Deadline for questions - January 05, 2026
_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE
========================================================
ITEM 10 31/03/2028
60.00 Each GSIN: N7210MATERIAL: 49735
MATTRESS, THERAPEUTIC FOAM, THREE TIERED, ZONE DESIGNED, OFFERS EXTRA
SOFT FOOT SECTION TO CRADLE AND PROTECT HEELS, USE FOR PREVENTION OF
SKIN BREAKDOWN, HIDDEN ZIPPER FOR INFECTION CONTROL, ANTI SHEARING
SURFACE, WIPE CLEAN, MOISTURE PROOF, ANTI-MICROBIAL FABRIC 213 CM X 88
CM X 15 CM(84 IN X 35 IN X 7 IN), WEIGHT CAPACITY 400 LBS,
SPAN AMERICA (GEO-MATT MAX) #MX8435-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 20 31/03/2028
280.00 Each GSIN: N7210MATERIAL: 50200
MATTRESS, THERAPEUTIC FOAM, THREE TIERED, ZONE DESIGNED, OFFERS EXTRA
SOFT FOOT SECTION TO CRADLE AND PROTECT HEELS, USED FOR PREVENTION OF
SKIN BREAKDOWN FOR PATIENTS WITH MODERATE TO HIGH RISK, DECREASED
MOBILITY, HIDDEN ZIPPER FOR INFECTION CONTROL, ANTI-SHEARING SURFACE,
HEEL SLOPE, 203 CM X 88 CM X 15 CM (80 IN X 35 IN X 6 IN), WEIGHT
CAPACITY 400 LBS,
SPAN AMERICA (GEO-MATT MAX) #MX8035-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 40
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 30 31/03/2028
40.00 Each GSIN: N7210MATERIAL: 50211
MATTRESS, THERAPEUTIC FOAM, DUAL LAYER, PROGRESSIVE RESISTANCE DESIGN,
PERFECTLY BLENDS PATIENT COMFORT AND CLINICAL EFFECTIVENESS, USED FOR
PREVENTION OF SKIN BREAKDOWN FOR PATIENTS WITH MODERATE TO HIGH RISK,
DECREASED MOBILITY, HIDDEN ZIPPER FOR INFECTION CONTROL, ANTI-SHEARING
SURFACE, HEEL SLOPE, 203 CM X 88 CM X 15 CM (80 IN X 35 IN X 6 IN),
WEIGHT CAPACITY 400 LBS,
SPAN AMERICA (GEO-MATT PLUS) #PL8035-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 40 31/03/2028
30.00 Each GSIN: N7210MATERIAL: 51032
MATTRESS, THERAPEUTIC FOAM, FOR PREVENTION OF SKIN BREAKDOWN, DESIGNED
TO PROTECT AGAINST FRICTION AND SHEARING, FIRMER LEVELS OF SUPPORT, HEEL
SLOPE TO PROVIDE ADDED PROTECTION FROM ULCERS, FLUID PROOF COVER, 203 CM
X 137 CM X 18 CM (80 IN L X 54 IN W X 7 IN H), WEIGHT CAPACITY 750 LBS,
TO FIT BARIATRIC DOUBLE BED,
SPAN AMERICA (GEO-MATT ATLAS) #A8054-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 50 31/03/2028
320.00 Each GSIN: N7210MATERIAL: 54714
MATTRESS, THERAPEUTIC FOAM, SEGMENTED TOP SURFACE, 6 INCH HEIGHT, AND
FLUID PROOF COVER, 203 CM X 88 CM X 15 CM (80 IN X 35 IN X 6 IN), 350 LB
WEIGHT CAPACITY,
SPAN AMERICA (GEO-MATT 350) #68035-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 40
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 60 31/03/2028
60.00 Each GSIN: N6515MATERIAL: 62323
PUMP, CONTROL UNIT, FOR THERAPEUTIC SLEEP SURFACE, QUICK CONNECT, COLOR
CODED AIR LINES, ANTI MICROBIAL TREATMENT EMBEDDED IN CONTROL PANEL,
PUSH BUTTON THERAPY SELECTION PROVIDES LOW AIR LOSS, ALTERNATING
PRESSURE AND LATERAL ROTATION, COMFORT ADJUSTMENT, DISCONNECT BUTTON
RESETS SURFACE TO NON-POWERED SETTING, ALL COMPONENTS LATEX FREE,
SPAN AMERICA #8410
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 70 31/03/2028
6.00 Each GSIN: N7210MATERIAL: 62324
COVER, FOR THERAPEUTIC SLEEP SURFACE, 80 IN X 36 IN X 7 IN, VAPOUR
PERMEABLE AND FLUID PROOF, AIR DIFFUSION MATRIX LAYER, WIPES CLEAN,
MACHINE LAUDERABLE,
SPAN AMERICA #CLT-CL8036
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 3
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 80 31/03/2028
60.00 Each GSIN: N7210MATERIAL: 62325
MATTRESS, FOR THERAPEUTIC SLEEP SURFACE, 80 IN X 36 IN X 7 IN, CAN BE
USED WITH OR WITHOUT ADDED ON POWER THERAPY UNIT TO PROVIDE LATERAL
ROTATION MODALITIES, CLOSED AIR SYSTEM USING STAR CHAMBERED AIR
CYLINDERS TO PROVIDE GREATER AIR DISPLACEMENT AND WEIGHT DISTRIBUTION,
SAFETY EDGE WITH BOLSTER DESIGN, DUAL HEEL PROTECTION WITH GENTLE HEEL
SLOPE, ZONED DESIGN FOAM TO HELP MINIMIZE SHEARING, MORE THAN 800
INDIVIDUALLY ARTICULATING CELLS, PROVIDES ALTERNATING PRESSURE AND
CONTINUOUS LATERAL ROTATION WITH ADD ON PUMP, DUAL MICROCLIMATE COVERS,
ONE AN INNER AIR DELIVERY COVER WITH DEDICATED AIR SUPPLY, WITH
CONTINUOUS AIRFLOW, THE OTHER A VAPOUR PERMEATRABLE,FLUID PROOF OUTER
COVER THAT IS MACHINE LAUNDERABLE, FOR PREVENTION IN HIGH RISK PATIENTS,
EXCESSIVE PESPERIATION OR MACERATION, TREATMENT OF STAGE I - VI ULCERS,
FOR PATIENTS WHO CAN NOT REPOSITION FREQUENTLY, WEIGHT CAPACITY 350 LBS
FOR LATERAL ROTATION MOD 500 LBS FOR NON POWERED AND ALTERNATING MODE,
SPAN AMERICA (CUSTOMCARE CONVERTIBLE LAL) #A45 CL803629
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 90 31/03/2028
6.00 Each GSIN: N7210MATERIAL: 62326
COVER, INNER AIR DELIVERY, 80 IN X 36 IN, FOR THERAPEUTIC SLEEP SURFACE,
TO BE USED IN CONJUNCTION WITH WASHABLE OUTER COVER, DEDICATED AIR
SUPPLY, CONTINUOUS AIR FLOW, SWEEPS AWAY MOISTURE VAPOUR BEFORE IT CAN
RE-FORM AS A LIQUID, REDUCES MACERATION ESPECIALLY AT THE SACRUM,
SPAN AMERICA #CI-CL8036
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 3
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 100 31/03/2028
180.00 Each GSIN: N7210MATERIAL: 67497
MATTRESS, ALTERNATING PRESSURE/LATERAL ROTATION AIR THERAPY SURFACE,
WITH DIGITAL CONTROL UNIT, TREATMENT FLEXIBILITY WITH FOUR MODES:
ALTERNATING PRESSURE, LATERAL ROTATION, POWERED FLOTATION, TIMED
AUTO-FIRM, COMES WITH DIGITAL MULTI-FUNTION CONTROL UNIT, SAFETY EDGE,
SHEAR TRANSFER ZONES, PROTECTIVE HEEL SLOPE, FLUID PROOF, ANTI-MICROBIAL
COVER, 35 IN X 80 IN X 7 IN, EIGHT CAPACITY 350 LBS,
SPAN AMERICA (PRESSUREGUARD APM2) WITH CONTROL UNIT #5880LR-29 (NO
SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 110 31/03/2028
12.00 Each GSIN: N7210MATERIAL: 67498
MATTRESS, BARIATRIC, WITH DIGITAL CONTROL UNIT, AGGRESSIVE TREATMENT
THROUGH TO STAGE 4 ULCERS, PREVENTION OF PRESSURE INJURIES IN IMMOBILE
OR HIGH RISK PATIENTS, DIGITAL CONTROL UNIT UP TO FOUR TIMES THE AIR
OUTPUT, EIGHT COMFORT SETTINGS, PROGRAMMABLE CYCLE TIMES, LOW PRESSURE
INDICATOR AND AUDIBLE ALARM, 54 IN X 80 IN X 7 IN, WEIGHT CAPACITY 750
LBS,
SPAN AMERICA (BARIATRIC PRESSUREGUARD APM2) #AP8054-29 (NO
SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 2
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 120 31/03/2028
180.00 Each GSIN: N7210MATERIAL: 67499
MATTRESS, NON-POWERED PRESSURE REDISTRIBUTION, FOR PREVENTION AND EARLY
INTERVENTION OF STAGES 1-4 PRESSURE INJURIES, FOR MODERATE-HIGH RISK
SKIN BREAKDOWN, MINIMIZED SHEARING THROUGH SURFACE GEOMETRY AND SHEAR
TRANSFER ZONES, STRETCH COVER, 36 IN X 80 IN X 6 IN, WEIGHT LIMIT 500
LBS,
SPAN AMERICA (GEO-MATT ULTRA MAX) #UMX8036-29 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 130 31/03/2028
140.00 Each GSIN: N7210MATERIAL: 67500
MATTRESS, NON-POWERED, REACTIVE PRESSURE REDISTRIBUTION SURFACE,
RECOMMENDED FOR USE IN PREVENTION AND TREATMENT OF STAGE 1 AND 2 PR
ESSURE ULCERS AND TREATMENT OF UNCOMPLICATED STAGE 3 AND 4 ULCERS, NON-PO
FLUID IMPERVIOUS, MULTI-ZONED TO MINIMIMZE SHEARING, SAFETY EDGE BOLSTER
DESIGN, DUAL HEEL PROTECTION WITH HEEL SLOPE, TRANSFERS PRESSURE ONTO
PRESSURE-TOLERANT LOWER LEGS, 36 IN X 80 IN X 7 IN, WEIGHT CAPACITY 500
LBS,
SPAN AMERICA (PRESSURE GUARD CUSTOMCARE) #NP803629 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 140 31/03/2028
120.00 Each GSIN: N7210MATERIAL: 67531
MATTRESS, THERAPEUTIC FOAM, FOR PREVENTION OF SKIN BREAKDOWN, DESIGNED
TO PROTECT AGAINST FRICTION AND SHEARING, FIRMER LEVELS OF SUPPORT, HEEL
SLOPE TO PROVIDE ADDED PROTECTON FROM ULCERS, FLUID-PROOF COVER, 48 IN X
80 IN X 7 IN, WEIGHT CAPACITY 750 LBS,
SPAN AMERICA (GEO-MATT ATLAS) #A8048-29 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 10
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 150 31/03/2028
20.00 Each GSIN: N7250MATERIAL: 67532
TOPPER, MICROENVIRONMENT MANAGER, WITH CONTROL UNIT, INDICATED FOR USE
IN COMBINATION WITH A PRESSURE REDISTRIBUTING SURFACE TO AID IN THE
PREVENTION AND TREATMENT OF SKIN BREAKDOWN AND PRESSURE ULCERS THROUGH
STAGE 4, REDUCES HEAT, MOISTURE, SHEAR, PRESSURE AND ODOR, CAN BE WIPED
CLEAN AND DISINFECTED IN PLACE, OUTER FABRIC LAYER IS CERTIFIED
BACTERIOSTATIC, ATTACHES LIKE A FITTED SHEET TO ANY STANDARD PRESSURE
REDISTRIBUTING SUPPORT SURFACE, LOW PROFILE, 36 IN X 80 IN, WEIGHT
CAPAICTY 500 LBS,
SPAN AMERICA (THE TOPPER) #MEM36 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 5
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 160 31/03/2028
6.00 Each GSIN: N7250MATERIAL: 67533
TOPPER, MICROENVIRONMENT MANAGER, WITH CONTROL UNIT, INDICATED FOR USE
IN COMBINATION WITH A PRESSURE REDISTRIBUTING SURFACE TO AID IN THE
PREVENTION AND TREATMENT OF SKIN BREAKDOWN AND PRESSURE ULCERS THROUGH
STAGE 4, REDUCES HEAT, MOISTURE, SHEAR, PRESSURE AND ODOR, CAN BE WIPED
CLEAN AND DISINFECTED IN PLACE, OUTER FABRIC LAYER IS CERTIFIED
BACTERIOSTATIC, ATTACHES LIKE A FITTED SHEET TO ANY STANDARD PRESSURE
REDISTRIBUTING SUPPORT SURFACE, LOW PROFILE, 48 IN X 80 IN, WEIGHT
CAPAICTY 1,000 LBS,
SPAN AMERICA (THE TOPPER) #MEM48 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 170 31/03/2028
6.00 Each GSIN: N7250MATERIAL: 67534
TOPPER, BARIATRIC, MICROENVIRONMENT MANAGER, WITH CONTROL UNIT,
INDICATED FOR USE IN COMBINATION WITH A PRESSURE REDISTRIBUTING SURFACE
TO AID IN THE PREVENTION AND TREATMENT OF SKIN BREAKDOWN AND PRESSURE
ULCERS THROUGH STAGE 4, REDUCES HEAT, MOISTURE, SHEAR, PRESSURE AND
ODOR, CAN BE WIPED CLEAN AND DISINFECTED IN PLACE, OUTER FABRIC LAYER IS
CERTIFIED BACTERIOSTATIC, ATTACHES LIKE A FITTED SHEET TO ANY STANDARD
PRESSURE REDISTRIBUTING SUPPORT SURFACE, LOW PROFILE, 54 IN X 80 IN,
WEIGHT CAPAICTY 1,000 LBS<(>,<)>
SPAN AMERICA (THE TOPPER) #MEM8054 (NO SUBSTITUTIONS)
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 1
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
ITEM 180 31/03/2028
30.00 Each GSIN: N7210MATERIAL: 68760
MATTRESS, THEREAPEUTIC SLEEP SURFACE<(>,<)> 80IN X 48IN X 7IN,
PRESSUREGUARD BARIATRIC APM, POWERED PRESSURE REDISTRIBUTION,
ALTERNATING PRESSURE, AGGRESSIVE TREATMENT AND PREVENTION OF PRESSURE
INJURIES IN IMMOBILE OR HIGH RISK PATIENTS WHO CAN'T OR WON'T REPOSITION
FREQUENTLY, CUSTOMIZABLE FIRMNESS, GENTLE PRESSURE CHANGES, SIMPLE
OPERATION, SEGMENTED TOP, EIGHT ELECTRONICALLY CONTROLLED COMFORT
SETTINGS, PROGRAMMABLE CYCLE TIMES OF 20, 25, 30 OR 35 MINUTES, LOW
PRESSURE INDICATOR AND AUDIBLE ALARM, WEIGHT CAPACITY 750 POUNDS<(>,<)>
SPAN AMERICA, BARIATRIC APM #AP8048-29
NO SUBSTITUTION
A) MINIMUM RELEASE QUANTITY: 3
B) LEAD TIME FOR MINIMUM RELEASE QUANTITY-NUMBER OF BUSINESS DAYS:____
Please indicate:
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Medical Device License # (if applicable)
________________________________
Please quote firm price based on the unit of measure (i.e. packaging)
requested e.g. price per package or per case etc.
If your pricing is based on a different unit than requested please
ensure you indicate that change clearly below.
Please quote firm unit prices for year 1 and 2 as follows:
Year 1 $ _____________ April 1, 2026 to March 31, 2027
Year 2 $ _____________ April 1, 2027 to March 31, 2028
========================================================
The purchase order to be issued to the top ranked Vendor(s) is subject
to the Manitoba Purchase Order Terms and Conditions: https://www.gov.mb.
ca/central/psc/pubs/form/Manitoba_PO_Terms_Conditions.pdf
MDA TERMS AND CONDITIONS:
These goods are for "RESALE" and therefore "GST & PST EXEMPT".
THIS PROCUREMENT IS SUBJECT TO THE CANADIAN FREE TRADE AGREEMENT.
SUBMISSION TERMS AND CONDITIONS:
The Bid MUST be signed by a representative of the Bidder with the
authority to bind the Bidder. The name and title of the representative
signing the Bid should also be printed below their signature.
Bids MUST be received at the Submission Address no later than the
closing date and time.
It is the Bidders sole responsibility to ensure that their Bid and all
attachments are received at the Submission Address before the closing
date and time. Bids received after the closing date and time will be
rejected.
Vendor's e-mail address: (if available) ____________________
CLARIFICATION / INQUIRIES:
It is Bidder's responsibility to clarify interpretation of any item of
the RFQ document before the RFQ closing date.
The unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost. If any
charges are not included, please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged on the
invoice.
Bidders must indicate the manufacturer's name, brand name, manufacture
number & vendor stock number on each item offered. Items not indicating
a brand name may not be considered.
Alternate brands may be considered if the current one requested has been
discontinued but may require testing and evaluation by MDA. Acceptance
of new product brand(s) will be at MDA's discretion.
Failure to provide adequate information to evaluate the item offered may
cause for rejection of your quote by the MANITOBA Government (MANITOBA).
The lowest price on any item will not necessarily be accepted.
How do you prefer to receive the purchase orders from MDA by
EMAIL__________ OR FAX_______________
QUANTITY CLARIFICATION:
Quantity listed contains 2 or 3 decimals.
GENERAL INFORMATION:
The Government of Manitoba (Manitoba) is requesting submissions from
interested Bidders in order to establish a Contract/Agreement between
the successful Bidder(s)and MDA for a 2 year term contract.
Requested quotations to be submitted per the outlined process and
requirements and provide Manitoba with detailed features, costs and
delivery capabilities for the specified goods and/or services.
It is the intent of the Procurement Services Branch (PSB) to award this
tender to the least number of Bidders able to provide the goods and/or
services in the most convenient and cost-effective manner.
DEFINITIONS:
"BID" - Refers to the Bidder's bid/quotation or offer submitted in
response to the RFQ.
"BIDDER" - Refers to the person who or Company which obtains a copy of
the RFQ for the purpose of submitting a bid/quotation or offer to
provide the goods and/or services.
"CONTRACT" - Refers to the Value Contract issued to the Vendor as the
award document.
"MANITOBA" - Refers to the Government of Manitoba or the purchaser of a
department or branch of the Government of Manitoba that requires the
goods and/or services listed in the RFQ.
"MDA" - Refers to Materials Distribution Agency, a Special Operating
Agency.
"MINIMUM QUANTITY" - Refers to the smallest quantity that MDA will
release.
"PSB" - Refers to Procurement Services Branch that has issued the RFQ
and is listed in the RFQ document.
"RELEASE ORDER" - Refers to a specific Release Purchase Order document
issued by MDA to
the Vendor to order product from the Contract.
"RFQ" - Request for Quotation or tender are defined as the tender
document to request pricing to provide the goods and/or services listed
therein.
VENDOR - Refers to the person who or Company which will provide the
goods and/or services as the successful Bidder.
SPECIAL NOTE:
Bidders to quote a single price for each item offered.
Bidders may quote on one or more of the approved products listed,
however, Bidders shall quote only one price for each approved
(brand/manufacturer) product listed.
Bidders not detailing lead-times (refer below) may result in that
item(s)being rejected from their quotation.
Bidders offering items which deviate from the requested pack size, case
quantity, etc. must detail the deviations on the return tender.
Pricing unit must be the same as requested (i.e. per package, per case,
etc.).
If your pricing is based on a different unit than requested, you must
clearly identify the change on that item offered.
The words "must", "shall" and "will" mean a requirement is mandatory and
must be met in order for the bid to receive consideration.
BIDDER ASSISTANCE:
The Bidder shall assign a "Dedicated Service Representative(s)" to
supply information and act as contact person through the term of the
agreement. Manitoba will assign a counterpart.
It should be clearly understood that the Bidder's service
representative(s) would deal with the assigned Manitoba contact
person(s).
Bidder shall provide contact names and telephone numbers for the
following:
Contact Person: ________________________________________________
Telephone Number: _________________Fax Number: _________________
E-Mail Address: ________________________________________________
BIDS:
Bids are requested from competing Bidders in accordance with Manitoba
policies. Manitoba reserves the right to revise/cancel RFQ's as well as
accept/reject bids either in whole or in part, whichever is in the best
interests of Manitoba. Lowest or any bid not necessarily accepted.
Bids must be submitted on the form provided unless otherwise stipulated
or as directed. Failure to complete the bid submission or include all
information and documents requested may result in rejection of a bid
submission.
All bid submissions should be prepared in a legible manner. Non legible
bids may result in rejection of your bid submission.
Bids shall be considered firm until awarded, unless otherwise indicated.
Any exchange of information with Manitoba personnel prior to the
issuance of an RFQ is not a valid response to the RFQ and shall not be
considered.
SUBMISSION OF QUOTATION:
Return Completed Form to:
MERX Electronic Bid Submission www.MERX.com
All bids must be submitted on or before the deadline date and cut-off
time of 4:00PM(CDT). All bids must be signed by a representative of the
Bidder with the authority to bind the
Bidder.
Bids received by Manitoba after the Submission Deadline will not be
considered and returned to the Bidder.
Please complete each section and attach additional information if space
is not sufficient. Any attachments shall refer to the applicable
numbered section.
ACCEPTANCE OF BID CONDITIONS:
A Bidder should clearly understand, by submitting a bid agrees, that its
bid or any part of its bid is subject to the following conditions, in
addition to any other terms and conditions set out in the RFQ.
No bid will be considered from a Bidder where Manitoba, in its sole
discretion, determines that a potential conflict of interest exists. No
bid will be considered that is in any way conditional or that proposes
to impose conditions on Manitoba that are inconsistent with the
requirements of the RFQ and the terms and conditions stipulated therein.
The submission of a bid, the receipt of a bid by Manitoba and the
opening of a bid, or any one of those, does not constitute acceptance,
in any way whatsoever.
ALTERATIONS/QUALIFICATIONS OF BIDS:
No bid shall be altered, amended or withdrawn after the specified
closing date and time. Manitoba issuing the RFQ is the sole agency
empowered to negotiate or alter any term, condition or stipulation of
the bid and/or any subsequent award or event arising there from.
Any terms, conditions, or stipulated qualifications on bid submission
that is contrary to, or inconsistent with the RFQ documents, may be a
cause for rejection.
Bidders are cautioned to avoid making deviations and exceptions to the
terms and conditions of the bid documents which may result in rejection
of their bid.
GENERAL AWARD INFORMATION:
No award may result from this RFQ process. If this RFQ process results
in an award, then Manitoba reserves the right to award any Contract/
Agreement, in whole or in part, and may accept goods and/or services
from one or more Bidders in such quantities as shall be advantageous to
Manitoba.
Pricing will be a consideration on individual items, but preference may
be given to overall pricing for groups of items consolidated for
shipping and receiving at the facility. The lowest price on any item
will not necessarily be accepted.
Volume of items will be considered. Items will be consolidated to allow
for reasonable delivery quantities.
Past performance of vendors and quality of product will be considered.
AUTHORIZED VENDOR:
Manitoba reserves the right, prior to any contract award, to secure
evidence to Manitoba's satisfaction that the Bidder is the manufacturer,
authorized distributor, dealer or retailer of the goods offered and is
authorized to sell, service and warranty these goods in Manitoba, Canada
and upon request will provide Manitoba with written evidence thereof.
Manitoba also reserves the right to secure evidence to Manitoba's
satisfaction that any Bidder is able to provide the goods or services
and to require the successful Bidder to furnish security, free of any
expense to Manitoba, to guarantee faithful performance of the contract.
The bidder warrants that there are no patents, trademarks or other
rights restricting use, repair or replacement of the material furnished
or any part thereof and hereby agrees to indemnify and save harmless the
Province of Manitoba, its employees and agents from and against all
claims, demands, losses, costs, damages actions, suits or other
proceedings by whomsoever made, filed or prosecuted in any manner by
reason of such use, repair or replacement of the materials being a
violation of any patent, trademark or other right.
TENDER EVALUATION:
Generally, the lowest overall price of an item(s) in accordance with the
terms & conditions of the RFQ will be awarded the contract. However,
other factors as stipulated below will be considered when awarding a
contract (in no particular order).
Tenders will be evaluated based on:
a) Products approved by MDA for their use<(>,<)>
b) Product offered compared to product description/specifications
requested;
c) Delivery lead-times;
d) Price;
e) Quality of the Bidder's performance in past awards;
f) Quality of the proposed products in past awards;
g) Return and refund policies; and
h) Any other terms & conditions indicated on this RFQ.
Failure to provide adequate information to evaluate the item offered may
be cause for rejection of your quote by the Manitoba Government
(Manitoba).
Like items or items that need to be compatible will be considered as a
"group" for price comparison and/or award purposes.
Each product offered will be considered individually, which may result
in more than one award created from this RFQ. However, the intent is to
award this RFQ to one vendor in total, if possible, with economic
benefit to Manitoba, therefore Bidders should quote on all items if
possible. Economic evaluation will be at Manitoba's sole discretion.
CONTRACT TERM:
To be delivered on an "as and when requested" basis for a 2 year term
contract from April 1, 2026 to March 31, 2028 with two(2) optional
one(1) year extensions.
Any unused portion at the end of the contract period will be considered
cancelled.
FIRM PRICING:
Bidders offering prices "subject to change without notice" or "in effect
at time of shipment" will be rejected outright. Preference will be given
to suppliers offering firm pricing.
Bidder shall quote firm pricing for year 1 and year 2 for each line
item.
Is pricing firm for the duration of the contract term?
Yes _____ No _____ Initial__________
If No, please indicate "prices firm until" date: _____________________
Cost increase substantiation must be in the form of an original, written
copy from the appropriate manufacturer/governing body identifying the
reason for increase, percentage increase, as well as the effective date.
Price increases shall not exceed the percentage passed on by the
manufacturer/governing body, and will be applicable only to the
percentage of true raw material costs. Any notification of price change
must reference the applicable agreement number and line item number(s).
Unless otherwise stipulated in writing, all submitted pricing shall
represent the total cost to Manitoba including all duties, shipping,
crating, packing, storage, delivery and handling charges.
QUALITY / ACCEPTABILITY:
Any product supplied must be new, unused, first quality.
All goods delivered are subject to inspection prior to delivery
acceptance. Signing of any delivery slip should not be construed as
acceptance of the product delivered.,,The Vendor must supply
deliverable(s) with the longest shelf life available from the order
request date.
Manitoba reserves the right to reject any product, after final
inspection that does not meet the specification or product description
requested.
Manitoba and/or MDA reserves the right to reject any product supplied
which, upon inspection or use, is deemed by the using department to be
unacceptable for their intended use.
Products shall be supplied as specified on the contract/purchase order.
Any substitutes shipped without prior written approval will be rejected
at time of delivery or held at shipper's risk pending return
instructions. Products rejected by the using department will be returned
to the Vendor for full credit or replacement product at no cost to
Manitoba or the contract may be cancelled.
If an alternative product is offered, product description (including
illustrated literature if available) and manufacturers name and product
number as well as your product reference number (if applicable) to be
shown for each item offered. Product offered should be the most current
product, however non-current might be considered if the product is new
and unused. Any alternative product offered which has not been recently
evaluated and approved might not be accepted for this quote.
HEALTH CANADA MEDICAL DEVICES REGULATION:
Health Canada Medical Devices Regulation Schedule No.1101 (May 7/98)
established new regulatory requirements for the sale of medical devices
in Canada.
Please indicate your Health Canada Establishment License Number if
applicable ______________________
PRODUCTS/BRANDS:
Please note any old or discontinued manufacturer's product numbers to
allow us to keep our descriptions current.
Brand names, where shown, are for reference purposes only and are not
intended as endorsement of a particular product. Some approved products
listed may not be acceptable for use by one or more facilities.
Alternate products offered, which have not been previously tested and
approved, may not be accepted for this tender.
Substitutes shipped without prior written approval will be held at
shipper's risk pending return instructions.
Any substitute/alternative product supplied which upon inspection or
use, is deemed by the using department to be unacceptable for their use
will be returned for full credit or replacement at no cost to Manitoba
or the contract may be cancelled.
Vendor shall supply items with the longest shelf life available from the
date of the Release Order.
Any product supplied which upon inspection or use, is deemed by MDA to
be defective will be returned to the Vendor for replacement. All costs
related to the return and replacement of the defective product to be the
responsibility of the Vendor.
Vendor must respond to defective product concerns within 48 hours of
receiving faxed documentation from MDA.
Yes _____ No _____ Initial__________
Vendor must notify MDA immediately in writing (by fax/e-mail) of any
known defective product(s) or product recall(s) related to the
product(s) the Vendor has shipped to MDA or to MDA's clients to avoid
release of said product to MDA's end users.
Yes _____ No _____ Initial__________
Bidders must indicate the following information for each item offered:
Health Canada Medical Device License #(if applicable)_____________
Manufacturer Name __________________________
Brand Name _________________________________
Manufacturer Stock Number ___________________
Vendor Stock Number _________________________
Identify:
Product package quantity _______________
Case quantity _________________________
Product volume and/or weight if applicable ____________
SAMPLE PRODUCTS:
Bidders may be required to provide samples as part of the evaluation
process. Manitoba will notify the Bidder(s) when samples may be
required. Samples shall be supplied at no charge and delivered FOB
Destination Freight Prepaid to WINNIPEG, MANITOBA.
ALTERNATE PRODUCTS:
Alternate products may be considered but may require testing prior to
purchase. Vendors wishing to offer alternative product for future
tenders are invited to submit samples for long term testing and
evaluation by contacting MDA. All samples become the property of MDA and
will not be returned.
ENVIRONMENTALLY PREFERABLE PRODUCTS:
Manitoba generally awards the bid to the lowest "overall" price of an
acceptable product, however, preference may be given to products which
are "more environmentally preferable" and support Manitoba's Sustainable
Development Procurement Guidelines.
Product pricing may be only one of the components to be considered in
the overall evaluation of "environmentally preferable products".
Examples of "Environmentally Preferable Products" are as follows:
PACKAGING - Preference may be given to products which use less
packaging, packaging containing recycled content or packaging which can
be recycled etc.(providing the packaging still provides proper and
adequate protection to the product offered for sale). Bidders shall
provide details regarding the packaging, if applicable, for each item
offered.
PRODUCTS, RECYCLED OR RECYCLABLE - Preference may be given to products
containing recycled content or which may be recycled.
Bidders should provide details regarding the percentage of "Total
Recycled Content" and "Post Consumer Waste Content" (if applicable) for
each item offered.
"TOTAL RECYCLED CONTENT" - means the percentage of all recycled
materials including manufacturer's trimmings, cuttings, overruns and
"post consumer waste".
"POST CONSUMER WASTE CONTENT" - means that proportion of recycled
material that has been sold to a consumer and collected after their use
in a recycling program, e.g. used aluminum cans etc.
PRODUCTS, MORE ENVIRONMENTALLY PREFERABLE - Preference may be given to
products which generally meet or exceed the above specifications and can
demonstrate satisfaction in relation to the end users requirements.
These products will be classified more environmentally preferable
through a recognized certification program.
REPLACEMENT PRODUCTS - Manitoba may be interested in "replacement" or
"alternative types" of products which can be proven to be "more
environmentally preferable" compared to those products specified above.
Bidders are encouraged to provide complete details of possible
replacement products.
At Manitoba's discretion any "Environmentally Preferable Products"
offered may be:
a) Accepted for this tender, or
b) Not accepted for this tender, or
c) Not accepted for this tender but considered for future study/use.
See the Province of Manitoba's Sustainable Development Act (Chapter 270)
at:
http://web2.gov.mb.ca/laws/statutes/ccsm/s270e.php
QUANTITY/ITEM RELEASES:
The Vendor is not to ship any item until a separate Release Order has
been placed by fax or mail.
Release Orders for items may be placed at any time during the period of
this contract and in various quantities.
The term "minimum quantity" means the smallest quantity that MDA will
release.
Release Orders to be shipped complete by line item, unless otherwise
approved and/or requested by MDA prior to shipping.
Vendor to accept Release Orders consisting of items from multiple
contracts to reach the Vendor's minimum order requirements.
MDA will email or fax the "Acknowledgement of Release Order" and the
"Release Order" to the Vendor.
The Vendor must respond by signing and returning MDA's acknowledgement
of release order within "48 hours" to confirm that the Release Order was
received.
The quantities shown are the estimated annual quantities only and to be
used for evaluation purposes only and are not a guarantee of business.
The Contract Value shown as Target Value represents the total estimated
value for the contract term.
The minimum release quantities must be available within the lead time
you have specified for each item.
Minimum release quantities will be shown for each item. Minimum release
quantities may be adjusted to reflect full case quantities if necessary
by contacting MDA prior to delivery.
MDA reserves the right to change quantities on a Release Order, if
required, or to cancel an individual Release Order in part or in total
if necessitated by program changes/client demand or Vendor failing to
deliver products within tender stated time frames.
FOB/FREIGHT:
To be delivered FOB DESTINATION FREIGHT PREPAID TO:
MATERIALS DISTRIBUTION AGENCY
RECEIVING DOOR #10
1715 ST JAMES STREET
WINNIPEG, MANITOBA R3H 1H3
The unit prices quoted above shall include all necessary charges,
freight, insurance, handling etc. to show a total landed cost. If any
charges are not included please explain in detail any/all charges which
will be extra to the unit prices quoted and will be charged on the
invoice.
Is there a minimum order/shipment value required to receive FOB
Destination
Freight Prepaid pricing?
Yes ____ No _____ Initial __________
If Yes, indicate the minimum order/shipment value $_________________
Should an order be placed under the minimum order/shipment value, is a
delivery charge applicable?
Yes ____ No _____ Initial __________
If Yes, identify the delivery charge: $__________________________
Freight charges will not be allowed on back order quantities.
DELIVERY:
Deliveries to MDA will be accepted Monday to Friday between the hours
of: 8:00 AM to 3:00 PM.
Vendor must notify MDA immediately in writing of any delays of scheduled
shipments.
Shipments are considered to be delayed if the delivery time is greater
than the lead time indicated for each item on the contract.
Vendor must respond to late shipment inquires within 48 hours of
receiving documentation from MDA.
Failing this Manitoba reserves the right to either purchase elsewhere
and charge the Vendor for any loss incurred thereon, and/or cancel the
Contract.
The products listed will be ordered in the minimum quantities (or
possibly greater) as shown after each item and the Vendor must ship the
required quantities within the lead time as indicated on the
tender/contract.
Delivery must occur within the time stated on the Contract unless a
deferred shipment is arranged with MDA in writing. Failing this Manitoba
reserves the right to either purchase elsewhere, charge the Vendor for
any loss incurred thereon, and/or cancel the Contract.
LEAD TIMES:
Bidders shall indicate lead time in number of business days for delivery
of each product offered.
When calculating lead time, bidders should take into consideration all
delivery components such as; your order desk requirements, delivery
practices, if the item is from your stock etc. If the item must come
from your manufacturer/distributor then include the
manufacturer/carrier's shipping times in your calculation.
Bidder should indicate a lead time for the minimum release quantity.
Lead time will be a factor for consideration in the tender evaluation.
Lead times indicated are to be calculated from the date/time that a
Purchase Order is issued to the time the goods will be received at MDA
or MDA's client destination.
Deliveries will be monitored therefore lead times must be accurately
reflected for each
item.
TIME OF ESSENCE:
Time shall be of essence hereof. Failure to meet the delivery time (i.e.
lead time) indicated on the Contract may result in the cancellation of
the Contract item and any outstanding Contract Release Orders.
INSPECTION:
Final inspection and acceptance or rejection of the goods will be made
promptly as practicable, but failure to inspect and accept or reject
goods promptly does not mean that the Manitoba Government has accepted
these goods.
The Government of Manitoba reserves the right to inspect the goods for
up to 90 days after the date of delivery.
Yes ____ No _____ Initial __________
Partial acceptance of rejection of an order does not release the Bidder
from its responsibility to complete the order.
PACKAGING:
All goods must be packed or crated suitable for protection in storage or
shipment.
If pallets required, pallet size to be 42 inches width by 48 inches
depth, loaded to a maximum height of 53 inches.
All goods delivered must be suitably marked with proper documentation
such as packing slip, contract number, etc.
RESTOCKING CHARGES:
Restocking charges to MDA must be shown (if applicable); restocking
charge will be ________%.
Please indicate the amount of notice (number of calendar days) that MDA
must provide in order to cancel a Release Order without being subject to
any restocking charges. Restocking charges do not apply if Release Order
cancelled with _________ days notice.
RETURNS / REFUNDS:
Any product supplied deemed unacceptable by the end-user/customer will
be immediately replaced with new product/unit at no charge to MDA?
Yes ____ No _____ Initial __________
MDA requires complete details of your Return/Replacement/Refund Policy.
The Bidder shall identify the exact detail as to what is covered in
terms of responsibility for repair/replacement/refund of product:
________________________________________________________________
________________________________________________________________
________________________________________________________________
Any/All costs associated with the return/replacement/refund of defective
products will be the responsibility of the vendor?
Yes ____ No _____ Initial __________
All defective products are requested to be replaced within five (5)
working days of notification/request.
Yes ____ No _____ Initial __________
If five (5) working days is not sufficient time for replacement, the
Bidder shall state the number of days required: ______________
Goods ordered in error will be returned to the Vendor, Freight Prepaid
by Manitoba.
WARRANTY:
Bidders shall ensure that Manitoba receives the manufacturer's warranty
for the goods purchased. Bidder shall indicate the warranty for each
item offered (if applicable) in:
_____ Days; _____ Months; _____ Years.
Notwithstanding any manufacturers' warranties (which are to be supplied
where applicable), all goods must be warranted to be free of defects in
workmanship and materials for a suitable period of time consistent with
the nature of the goods.
Despite anything in the RFQ, if a defect is not corrected during the
Warranty Period within a reasonable time frame, Manitoba may reject the
goods. If the goods are rejected the Vendor must:
a) Remove the goods, at its expense and risk within a reasonable time
frame after notification that the goods have been rejected; and
b) Immediately, at Manitoba's option, either replace the goods, or if
applicable issue a credit or refund to Manitoba for all monies paid.
If the warranty period is not the same for all items offered then
indicate the warranty on a product by product basis.
Vendor to address warranty issues within 48 hours of receiving faxed
documentation from MDA.
Yes ____ No _____ Initial __________
Vendor must provide copy(s) of warranty documentation to MDA on request,
after the contract is awarded.
INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES"
DEFINITIONS:
"Indigenous Business" means a business that is at least 51% Indigenous
owned and controlled and, if it has six or more full-time employees, at
least one-third of its employees must be Indigenous persons.
"Indigenous Business Directory" means a business directory of Indigenous
businesses that meet Manitoba's definition of an Indigenous business.
'Indigenous Business Standard" means terms and conditions that indicate
that Indigenous business participation is desirable but not mandatory.
"Indigenous Person" means a First Nations, Non-status Indian, Métis or
Inuit person who is a Canadian citizen and resident of Canada.
INDIGENOUS PROCUREMENT INITIATIVE:
Manitoba is committed to community economic development as a key
component of its economic strategy. It intends to develop a provincial
economy that is more inclusive, equitable and sustainable. Procurement
practices are one means that can be used to contribute to the growth of
Indigenous businesses. In that regard, Manitoba developed the Indigenous
Procurement Initiative (IPI). The objective of IPI is to increase the
participation of Indigenous businesses in providing goods
and services to Manitoba.
INDIGENOUS BUSINESS STANDARD:
Indigenous participation is desired but bids will not be disqualified if
there is no Indigenous business participation.
INDIGENOUS BUSINESS DIRECTORY:
Manitoba has established a directory of Indigenous businesses called the
"Indigenous Business Directory". This directory is a list of Indigenous
businesses (including non profit organizations and economic development
corporations) that have self declared as an Indigenous Business meeting
that definition under the IPI. It is neither comprehensive nor
exhaustive but may be a useful resource to identifying Indigenous
businesses for potential partnering or sub-contracting purposes.
Indigenous businesses not listed in the Directory may also be used.
Registration in the Indigenous Business Directory does not guarantee
certification as an Indigenous business, as business status may change;
therefore formal certification is required in the formal tender process.
Indigenous businesses are encouraged to register by contacting
Procurement and Supply Chain.
For all other general inquiries related to this tender opportunity<(>
,<)>
please contact the name of the individual(s) identified on page one of
this tender document.
ASSIGNMENT:
The Bidder shall have sole responsibility for the quality, liability,
coordination and completion of all work outlined in this endeavor.
Manitoba considers the Bidder to be the sole contact regarding all
Contract/ Agreement matters.
The Bidder shall be prohibited from assigning, transferring and
conveying, subletting or otherwise disposing of any Contract/ Agreement
of its rights, title or interest therein, or its power to execute such
Contract/ Agreement without the previous written approval of Manitoba.
CLARIFICATIONS AND AMENDMENTS TO REQUIREMENTS:
Manitoba reserves the right to amend or to clarify the RFQ requirements
and to seek clarifications or amendments from Bidders. However, Manitoba
is under no obligation to seek clarification.
CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidder
relating to the RFQ, gained through the RFQ process or otherwise, is to
be treated in strict confidentiality. The Bidder shall not disclose any
of the information in whole or in part to anyone not specifically
involved in the preparation of the Bidder's quotation, unless written
consent is secured from Manitoba prior to the said disclosure. The
obligation of each Bidder to maintain confidentiality shall survive the
expiration or the acceptance/rejection of their quotation and/or any
resulting Contract/ Agreement(s) to supply the requirements of this RFQ.
CONFLICT OF INTEREST:
The bidder must take appropriate steps to ensure that neither the
bidder, nor the bidders employees are placed in a position where there
is or may be an actual conflict, or a perceived potential conflict
between the bidder, its employees and any agent or representative of the
Province of Manitoba.
The bidder shall not offer or give, or agree to give, to any agent,
employee or representative of the Province of Manitoba any gift or
consideration of any kind as an inducement or reward for doing,
refraining from doing, or for having done or refrained from doing, any
act in relation to the obtaining or execution of this or any other
purchase order/contract with the Province of Manitoba.
No agent, employee or representative of the Province of Manitoba shall
either solicit or accept gratuities, favours or anything of monetary
value from the bidder.
If the bidder has reason to believe any agent, employee or
representative of the Province of Manitoba has violated any provision of
this Conflict of Interest section, the bidder shall immediately notify t
the suspected violation by sending notice to the Director of Procurement
Service Branch, explaining the situation in full. The bidder's failure
to so notify the Director shall be a material breach of this agreement
and the Director, at his/her option, may terminate the purchase
order/contract.
DISCLOSURE OF INFORMATION:
Relative to the Freedom of Information and Protection of Privacy Act,
the Government of Manitoba reserves the right to publicly disclose
details of purchase order/contract and the prices at its discretion, or
as required by law.
ERRORS AND OMISSIONS:
Bidders must advise Manitoba of any errors or omissions they find in the
RFQ document prior to closing so that the RFQ can be revised and
communicated to all Bidders.
EXTENSION AND ADDITIONAL PRODUCTS:
By written agreement between the Government of Manitoba (Manitoba) and
the Vendor, the Contract may be amended to include additional products
or locations and/or the duration of the Contract may be extended to
continue past the expiry date specified above.
FAVOURED CUSTOMER:
If during the period of the offer the Bidders offers for sale like
quality and quantity similar to customers at more favourable terms, the
current quoted price shall be immediately altered to a level that
reflects the same favourable terms.
GOVERNING LAW:
Unless the Request for Quotation specifically state otherwise, the
request for quotation, all bids, and any subsequent purchase
order/contract(s) will be construed and interpreted in accordance with
the Laws of Manitoba and where the vendor uses sources outside of
Canada, those businesses comply with local labour laws in the country of
manufacture.
The Bidder shall be in good standing under The Corporations Act
(Manitoba), or properly registered under The Business Names Registration
Act (Manitoba), or otherwise properly registered, licensed or permitted
by law to carry on business in Manitoba, or if the Bidder does not carry
on business in Manitoba, in the jurisdiction where the bidder does carry
on business and may be required to provide evidence thereof upon
request.
All RFQ's are subject to the Agreement on Internal Trade, or any other
inter-provincial agreement.
All applicable laws of the Province of Manitoba, regulations and
standards, including all Occupational Health & Safety, and Workers
Compensation requirements will govern this Request for Quotation and any
resulting purchase order/contract.
Manitoba requires its Bidders to adhere to Provincial Labour Laws, and
to declare that in bidding for the work and in entering into a purchase
order/contract, the vendor and his subcontractors conduct their
respective business in accordance with established International Codes
as they relate to Child and Forced Labour embodied in United Nations
(UN) and International Labour Organization (ILO) conventions as ratified
by Canada.
INDEMNITY:
The Bidder warrants that there are no patents, trademarks or other
rights restricting use, repair or replacement of the material furnished
or any part thereof and hereby agrees to indemnify and save harmless the
Province of Manitoba, its employees and agents from and against all
claims, demands, losses, costs, damages actions, suits or other
proceedings by whomsoever made, filed or prosecuted in any manner by
reason of such use, repair or replacement of the materials being a
violation of any patent, trademark or other right.
The successful Bidder shall indemnify and save harmless Manitoba from
and against all losses and claims, demands, actions, payments, suits,
recoveries, judgment and settlements of every nature and description
brought or recovered against Manitoba by reason of any act or omission
of the Bidder, the Bidder's agents or employees, or sub-contractors in
the performance of this contract.
INFRINGEMENTS:
Bidder warrants that Manitoba's purchase, installation and/or use of the
goods and/or services covered hereby shall not result in any claim of
infringement, or actual infringement of any patent, trademark,
copyright, franchise or other intellectual property right.
INSURANCE:
The Bidder shall, at its own expense, effect and maintain for the
duration of its services all insurance(s) required by law. All required
insurance shall be under written by insurers acceptable to Manitoba.
LIENS, CLAIMS AND ENCUMBRANCES:
Bidder warrants and represents that all the goods, materials and/or
services supplied shall be free and clear of all liens, claims and
encumbrances of any kind.
PUBLICITY, MEDIA, OFFICIAL ENQUIRIES & ADVERTISING:
The Bidder, suppliers/vendors, employees or consultants shall not make
any public statement making reference to or relating to the existence or
performance of the purchase order/contract in any advertising,
testimonials or promotional material without the prior written consent
of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a
purchase order/contract and indefinitely after its expiry or
termination.
RIGHT TO REISSUE RFQ:
Manitoba reserves the right to cancel and/or reissue the RFQ where, in
Manitoba's sole opinion, none of the quotes submitted in response to the
RFQ warranty acceptance or where it would be in the best interests of
Manitoba to do so. Costs incurred in the preparation, presentation and
submission of a quote shall be borne by the Bidder.
Manitoba shall not reimburse any Bidders for any costs, if the RFQ is
cancelled or reissued.
RIGHT TO WAIVE NON-COMPLIANCE:
Manitoba reserves the right to waive any minor non-compliance with the
bid submissions at its sole discretion.
RISK OF LOSS:
Regardless of FOB Point, Bidder shall bear all risks of loss, injury or
destruction of goods and materials ordered herein which occur prior to
acceptance by Manitoba. No such loss, injury or destruction shall
release Bidder from any obligation hereunder.
TERMINATION:
Manitoba may, in its sole discretion, immediately terminate a purchase
order/contract in writing if:
A) The vendor fails to properly fulfill, perform, satisfy and carry out
each and every one of its obligations under the purchase order/contract,
or
B) The vendor fails or refuses to comply with a verbal or written
request or direction from Manitoba within three(3) days of receiving the
request or direction; or
C) The vendor become bankrupt or insolvent or liquidates; or
D) A receiver, trustee or custodian is appointed for the assets of the
vendor, or any partner thereof; or
E) The vendor or any partner thereof makes a compromise, arrangement, or
assignment with or for the benefit of the creditors of the vendor or of
that partner, as the case may be;
F) The vendor fails to secure or renew any license or permit for the
vendors business required by law; or any such license or permit is
revoked or suspended; or
G) The vendor or any partner, officer or director of the vendor is found
guilty of an indictable offence; or
H) The vendor fails to comply with any law or regulation relating to the
employment of its employees; or
I) The vendor at any time engages in any activities or trade practices
which, in the opinion of Manitoba, are prejudicial to the interests of
Manitoba, or a department or agency thereof; or
J) There is a breach of any provision of the purchase order/contract;
K) The goods provided by the vendor are not according to the contract or
otherwise unsatisfactory; or
L) The services provided by the vendor are unsatisfactory, inadequate,
or are improperly performed; or
M) The vendor has failed to meet the delivery date indicated on the
purchase
order/contract or repeatedly failed to meet the delivery lead time,
indicated on the purchase order/contract.
Manitoba may, in its sole discretion, terminate the purchase
order/contract at any time by giving at least 30 days written notice to
the vendor prior to the intended termination date.
All purchases by Manitoba under the purchase order/contract are subject
to and expressly conditional upon the Legislature of Manitoba duly
appropriating funds to the fiscal year in which they are required to be
paid. For the multi-year contracts the RFQ/contract term "fiscal year"
means the period commencing April 1st of one year and ending on March
31st of the next ensuing year.
UNFORESEEABLE EVENT:
An unforeseeable event is anything which is beyond the control of the
parties affected and which, by exercise of reasonable diligence by the
parties aforementioned, could not be avoided including, but not limited
to, the following: Fire; Explosion; Action of the Elements; Strikes;
Rationing of Materials; Adverse Government Decision; or Act of God.
Neither the Bidder nor Manitoba shall be liable to the other for any
delay in, or failure of, performance under the quotation due to an
unforeseeable event. Any such delay in or failure or performance shall
not constitute default or give rise to any liability for damages or
either party.
The existence of such causes of such delay or failure shall extend the
period for performance to such extent as determined by Manitoba to
enable complete performance by the Bidder provided reasonable diligence
is exercised after the causes of delay or failure
have been removed.
ACCOUNTS RECEIVABLE ADDRESS:
Due to our computerized accounts payable system Bidders are to advise if
your invoice address (Accounts Receivable) is the same as the address
for orders/quotes shown above.
Yes ____ No _____ Initial __________
If No, provide complete details:
Contact Person: _______________________________________________
Address: ____________________________________________________
City/Province/Postal Code: _____________________________________
Telephone Number: ______________________________________________
Facsimile Number: ________________________________________________
E-Mail Address: ______________________________________________
Hours of Operation: ___________________________________________
INVOICES:
MDA shall be invoiced directly from the Vendor. Invoices must be priced
in the same amount and unit of measure as shown on the Release Order or
the Vendor must contact MDA, in writing, prior to shipping the products
on the Release Order.
For direct deliveries, the Vendor must provide a proof of delivery (that
is both a printed and signed signature by MDA's client department) with
the invoice.
This is an accounting concern and is not intended to outline a process
to request price changes.
MANITOBA RETAIL SALES TAX LICENSE:
Are you licensed by Manitoba Finance to collect and remit Manitoba
Retail Sales Tax?
Yes ____ No _____ Initial __________
If NO, disregard the following clause.
MANITOBA RETAIL SALES TAX:
Is the product(s) offered subject to Manitoba Retail Sales Tax?
Yes ____ No _____ Initial __________
If the tender consists of both taxable (T) and non-taxable (NT) items,
please indicate T or NT opposite each item offered.
These goods are for "RESALE" and therefore GST & PST EXEMPT".
CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds. If the pricing
offered is quoted in a currency other than Canadian, then the currency
must be clearly identified on the quote document.
PAYMENT TERMS:
The Bidder shall specify invoice terms:
_________________________________
Any applicable discounts for early payment:
Yes ____ No _____ Initial __________
If Yes, please specify: _______________________________________________
Manitoba's standard payment terms are net thirty (30) days.
________________________________________________________________________
________________
SUBTOTAL ______________
DELIVERY CHARGES ______________
OTHER CHARGES OR DISCOUNTS
(PROVIDE DETAIL IF APPLICABLE) ______________
GRAND TOTAL ______________
GST & PST TO BE EXCLUDED UNLESS OTHERWISE NOTED
QUOTATIONS IN CANADIAN FUNDS PREFERRED. OTHER CURRENCY MUST BE CLEARLY
IDENTIFIED ON THE QUOTATION DOCUMENT.
TENDER VALID IF ACCEPTED WITHIN __________ DAYS
Authorized Signature: ____________________________ Title:
____________________________
Name(print): _____________________________________ Phone:
____________________________
* End of Document *
YOUR QUOTATION REFERENCE # (if applicable) _______
Proposed Delivery Address:
Proposed Delivery Address
F.O.B. DESTINATION, FREIGHT PREPAID TO:
Materials Distribution Agency
Unit 7 # 1715 St. James Street
Door 10
Winnipeg, MB
R3H 1H3
TENDERS TO BE RETURNED TO:
MERX Electronic Bid Submission www.MERX.com
